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Change Order Agreement Template
Approve scope, schedule, or price changes in writing with this Change Order Agreement Template.
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Change Order Agreement Template
This Change Order Agreement (the “Change Order”) is entered into as of [Change Order Date] by and between:
Party A: [Full Legal Name], with an address at [Address] (“Party A”).
Party B: [Full Legal Name], with an address at [Address] (“Party B”).
This Change Order relates to [Name of Original Agreement] dated [Original Agreement Date] (the “Original Agreement”).
1. Change Order Details
1.1 Change Order Number. [CO-001 / Number].
1.2 Effective Date. This Change Order is effective as of: [Effective Date].
1.3 Reason for Change (Optional). [Reason].
2. Description of Changes
2.1 Scope Changes. The Parties agree to the following changes to scope/deliverables:
Add: [New deliverables/work]
Remove: [Removed deliverables/work]
Modify: [Modified requirements]
2.2 Specifications (Optional). Updated specs/drawings/requirements: [Reference or attach Exhibit A].
2.3 Assumptions (Optional). [Updated assumptions/dependencies].
3. Schedule Impact
3.1 Updated Milestones.
Milestone: [Name] → New date: [Date]
Milestone: [Name] → New date: [Date]
3.2 Completion Date. The updated completion date is: [Date].
3.3 Delays. Any additional delays not caused by the change are handled under the Original Agreement.
4. Pricing and Payment
4.1 Price Change. The contract price is adjusted by: ☐ Increase $[] ☐ Decrease $[] ☐ No change.
4.2 Updated Total (Optional). New total contract amount: $[__].
4.3 Payment Terms. Payment will be made: ☐ Upon signing ☐ With next invoice ☐ Per schedule: [Schedule].
4.4 Expenses (Optional). Expense treatment: [Included/not included/pre-approval].
4.5 Taxes. Taxes handled as stated in the Original Agreement.
5. Acceptance Criteria (Optional)
5.1 Acceptance. Updated acceptance criteria for changed deliverables: [Criteria].
5.2 Review Period. Client review period: [__] business days.
6. No Other Changes
6.1 Original Agreement Remains. Except as modified by this Change Order, the Original Agreement remains unchanged and in full force and effect.
6.2 Conflict. If there is a conflict between this Change Order and the Original Agreement, this Change Order controls only for the changed items.
Signatures
By signing below, the Parties approve and agree to this Change Order as of the Change Order Date.
Party A: [Full Legal Name]
Authorized Signatory: [Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________
Party B: [Full Legal Name]
Authorized Signatory: [Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________
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Easy-to-understand jargon
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Change Order Agreement Template
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For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
CHANGE ORDER AGREEMENT TEMPLATE FAQ
What is a change order agreement?
A Change Order Agreement is a written document that modifies an existing agreement — usually a services contract, construction contract, or statement of work — by changing the scope, deliverables, schedule, or price. It helps prevent disputes by confirming exactly what changed and who approved it.
When should you use a change order?
Use it whenever requirements change after the original agreement is signed — such as additional work, removed deliverables, schedule shifts, material substitutions, or new compliance requirements. If you rely on informal approvals, a change order provides a clear written record.
What should a change order include?
A strong change order includes: reference to the original agreement, a description of changes, updated pricing and payment terms, schedule impact, any updated acceptance criteria, and confirmation that all other terms remain unchanged.
Does a change order replace the original contract?
Usually no. It amends the original agreement only for the items described. Everything else stays the same. This template includes a clause confirming that the original agreement remains in effect.
How do you handle disputes about scope changes?
Use a written approval process and define how to document changes (who can approve, what format is required). This template includes an “authorization” section so the right people sign off.
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