Equipment Maintenance Agreement Template: Service & Pricing

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Equipment Maintenance Agreement Template

This Equipment Maintenance Agreement (“Agreement”) is entered into on [Date], by and between:

Client (Equipment Owner): [Full Legal Name / Company Name]

Address: [Address]

Phone: [Phone Number]

Email: [Email Address]

Service Provider: [Full Legal Name / Company Name]

Address: [Address]

Phone: [Phone Number]

Email: [Email Address]

Together referred to as the “Parties.”

1. Equipment Covered

The following equipment is covered under this Agreement:

[Equipment Name, Model, Serial Number]
[Additional Equipment List]

[Equipment Name, Model, Serial Number]

[Additional Equipment List]

A detailed inventory may be attached as Exhibit A.

2. Scope of Services

The Service Provider agrees to:

Perform routine maintenance as per manufacturer guidelines.
Conduct inspections at intervals specified in Section 3.
Provide emergency repair services as outlined in Section 7.
Replace parts as necessary, with Client approval for parts exceeding $[Amount].

Perform routine maintenance as per manufacturer guidelines.

Conduct inspections at intervals specified in Section 3.

Provide emergency repair services as outlined in Section 7.

Replace parts as necessary, with Client approval for parts exceeding $[Amount].

3. Maintenance Schedule

Routine maintenance will occur on the following schedule:

[Weekly, monthly, quarterly, or annual schedule].
Special seasonal or operational checks: [Specify].

[Weekly, monthly, quarterly, or annual schedule].

Special seasonal or operational checks: [Specify].

4. Payment Terms

Total Fee: $[Amount] per [Month/Year/Service Visit].
Payment due within [X] days of invoice.
Late payments subject to a fee of [Amount or Percentage].

Total Fee: $[Amount] per [Month/Year/Service Visit].

Payment due within [X] days of invoice.

Late payments subject to a fee of [Amount or Percentage].

5. Client Responsibilities

The Client agrees to:

Provide access to equipment during agreed service windows.
Notify the Service Provider promptly of any malfunctions.
Ensure the equipment is operated in accordance with safety guidelines.

Provide access to equipment during agreed service windows.

Notify the Service Provider promptly of any malfunctions.

Ensure the equipment is operated in accordance with safety guidelines.

6. Service Provider Responsibilities

Employ qualified technicians with necessary licenses.
Maintain insurance coverage as required by law.
Provide written service reports after each maintenance visit.

Employ qualified technicians with necessary licenses.

Maintain insurance coverage as required by law.

Provide written service reports after each maintenance visit.

7. Emergency Services

Emergency repairs will be provided within [X hours] of notification. Additional charges may apply as outlined in Exhibit B.

8. Liability and Indemnification

The Service Provider shall not be liable for damages caused by misuse or improper operation of equipment. Both Parties agree to indemnify and hold each other harmless for claims arising from their respective actions.

9. Term and Termination

Initial Term: [Start Date] to [End Date].
Automatic renewal unless either Party provides [X days] written notice.
Early termination allowed for breach of contract or mutual consent.

Initial Term: [Start Date] to [End Date].

Automatic renewal unless either Party provides [X days] written notice.

Early termination allowed for breach of contract or mutual consent.

10. Governing Law

This Agreement shall be governed by and construed under the laws of [State/Country].

11. Entire Agreement

This Agreement represents the entire understanding between the Parties and supersedes any prior agreements or communications.

Signatures

Client Signature: ____________________________ Date: _________

Printed Name: _________________________________________

Service Provider Signature: ____________________________ Date: _________

Printed Name: _________________________________________

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Equipment Maintenance Agreement Template: Service & Pricing

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Equipment Maintenance Agreement Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is an Equipment Maintenance Agreement?

An Equipment Maintenance Agreement is a legal contract between an equipment owner and a service provider that defines how maintenance, repairs, and inspections will be handled to keep equipment operational.

Why is an Equipment Maintenance Agreement important?

It ensures equipment reliability, reduces downtime, and prevents unexpected repair costs by establishing clear maintenance schedules and service expectations.

When should you use an Equipment Maintenance Agreement?

Use it when hiring a third-party company to service essential equipment like manufacturing machinery, HVAC systems, vehicles, or IT hardware. It’s also useful for ongoing maintenance arrangements.