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Equipment Maintenance Agreement
Establish clear maintenance schedules and responsibilities with this Equipment Maintenance Agreement Template.
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Equipment Maintenance Agreement Template
This Equipment Maintenance Agreement (“Agreement”) is entered into on [Date], by and between:
Client (Equipment Owner): [Full Legal Name / Company Name]
Address: [Address]
Phone: [Phone Number]
Email: [Email Address]
Service Provider: [Full Legal Name / Company Name]
Address: [Address]
Phone: [Phone Number]
Email: [Email Address]
Together referred to as the “Parties.”
1. Equipment Covered
The following equipment is covered under this Agreement:
[Equipment Name, Model, Serial Number]
[Additional Equipment List]
A detailed inventory may be attached as Exhibit A.
2. Scope of Services
The Service Provider agrees to:
Perform routine maintenance as per manufacturer guidelines.
Conduct inspections at intervals specified in Section 3.
Provide emergency repair services as outlined in Section 7.
Replace parts as necessary, with Client approval for parts exceeding $[Amount].
3. Maintenance Schedule
Routine maintenance will occur on the following schedule:
[Weekly, monthly, quarterly, or annual schedule].
Special seasonal or operational checks: [Specify].
4. Payment Terms
Total Fee: $[Amount] per [Month/Year/Service Visit].
Payment due within [X] days of invoice.
Late payments subject to a fee of [Amount or Percentage].
5. Client Responsibilities
The Client agrees to:
Provide access to equipment during agreed service windows.
Notify the Service Provider promptly of any malfunctions.
Ensure the equipment is operated in accordance with safety guidelines.
6. Service Provider Responsibilities
The Service Provider agrees to:
Employ qualified technicians with necessary licenses.
Maintain insurance coverage as required by law.
Provide written service reports after each maintenance visit.
7. Emergency Services
Emergency repairs will be provided within [X hours] of notification. Additional charges may apply as outlined in Exhibit B.
8. Liability and Indemnification
The Service Provider shall not be liable for damages caused by misuse or improper operation of equipment. Both Parties agree to indemnify and hold each other harmless for claims arising from their respective actions.
9. Term and Termination
Initial Term: [Start Date] to [End Date].
Automatic renewal unless either Party provides [X days] written notice.
Early termination allowed for breach of contract or mutual consent.
10. Governing Law
This Agreement shall be governed by and construed under the laws of [State/Country].
11. Entire Agreement
This Agreement represents the entire understanding between the Parties and supersedes any prior agreements or communications.
Signatures
Client Signature: ____________________________ Date: _________
Printed Name: _________________________________________
Service Provider Signature: ____________________________ Date: _________
Printed Name: _________________________________________
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Equipment Maintenance Agreement
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For quick answers, scroll below to see the FAQ.
EQUIPMENT MAINTENANCE AGREEMENT FAQ
What is an Equipment Maintenance Agreement?
An Equipment Maintenance Agreement is a legal contract between an equipment owner and a service provider that defines how maintenance, repairs, and inspections will be handled to keep equipment operational.
Why is an Equipment Maintenance Agreement important?
It ensures equipment reliability, reduces downtime, and prevents unexpected repair costs by establishing clear maintenance schedules and service expectations.
When should you use an Equipment Maintenance Agreement?
Use it when hiring a third-party company to service essential equipment like manufacturing machinery, HVAC systems, vehicles, or IT hardware. It’s also useful for ongoing maintenance arrangements.
What should an Equipment Maintenance Agreement include?
It should specify the equipment covered, service schedule, response times, costs, liability terms, and compliance with safety regulations.
Can it cover emergency repairs?
Yes, it can include terms for emergency service requests, including response times and additional charges.
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