Catering Services Agreement Template: Pricing & Cancellation

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Catering Services Agreement Template

This Catering Services Agreement (“Agreement”) is entered into on [Date], by and between:

Client: [Full Legal Name / Company Name]

Address: [Address]

Phone: [Phone Number]

Email: [Email Address]

Caterer: [Full Legal Name / Company Name]

Address: [Address]

Phone: [Phone Number]

Email: [Email Address]

Together referred to as the “Parties.”

1. Event Details

Event Date: [Date]
Event Location: [Venue Name and Address]
Type of Event: [Wedding, Corporate Event, Party, etc.]
Estimated Number of Guests: [Number]

Event Date: [Date]

Event Location: [Venue Name and Address]

Type of Event: [Wedding, Corporate Event, Party, etc.]

Estimated Number of Guests: [Number]

2. Scope of Services

The Caterer agrees to provide the following services:

Menu preparation as per Exhibit A (attached).
Delivery, setup, and serving of food and beverages.
Cleanup of catering-related equipment and areas after the event.
Compliance with all local health and safety regulations.

Menu preparation as per Exhibit A (attached).

Delivery, setup, and serving of food and beverages.

Cleanup of catering-related equipment and areas after the event.

Compliance with all local health and safety regulations.

Menu selections are listed in Exhibit A.
Total Cost: $[Amount].
Additional charges may apply for last-minute changes or guest count increases.

Menu selections are listed in Exhibit A.

Total Cost: $[Amount].

Additional charges may apply for last-minute changes or guest count increases.

4. Payment Terms

Deposit: $[Amount], due upon signing this Agreement.
Balance Due: $[Amount], payable by [Date or Payment Schedule].
Accepted Payment Methods: [e.g., Bank Transfer, Credit Card, PayPal].

Deposit: $[Amount], due upon signing this Agreement.

Balance Due: $[Amount], payable by [Date or Payment Schedule].

Accepted Payment Methods: [e.g., Bank Transfer, Credit Card, PayPal].

5. Cancellation Policy

Cancellation must be provided in writing.
If canceled [X days] prior to the event, the deposit is refundable minus a [percentage] administrative fee.
Cancellations within [X days] of the event are non-refundable.

Cancellation must be provided in writing.

If canceled [X days] prior to the event, the deposit is refundable minus a [percentage] administrative fee.

Cancellations within [X days] of the event are non-refundable.

6. Client Responsibilities

The Client agrees to:

Provide access to the venue at least [X hours] before the event.
Supply required utilities such as water and electricity if needed.
Ensure compliance with alcohol service laws (if applicable).

Provide access to the venue at least [X hours] before the event.

Supply required utilities such as water and electricity if needed.

Ensure compliance with alcohol service laws (if applicable).

7. Caterer Responsibilities

The Caterer agrees to:

Use licensed, insured staff and maintain required food handling permits.
Prepare all food in a safe and sanitary manner.
Arrive on time and provide adequate staff for setup, service, and cleanup.

Use licensed, insured staff and maintain required food handling permits.

Prepare all food in a safe and sanitary manner.

Arrive on time and provide adequate staff for setup, service, and cleanup.

8. Liability and Indemnification

The Caterer shall not be held liable for damages caused by circumstances beyond their control, such as weather or venue issues. Both Parties agree to indemnify and hold each other harmless from claims arising from negligence or misconduct.

9. Force Majeure

Neither Party shall be liable for failure to perform obligations due to events beyond their control, including natural disasters, government actions, or pandemics.

10. Termination

This Agreement may be terminated by mutual consent of both Parties or for breach of contract, with written notice provided.

11. Governing Law

This Agreement shall be governed by and construed under the laws of [State/Country].

Signatures

Client Signature: ____________________________ Date: _________

Printed Name: _________________________________________

Caterer Signature: ____________________________ Date: _________

Printed Name: _________________________________________

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Catering Services Agreement Template: Pricing & Cancellation

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Catering Services Agreement Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a Catering Services Agreement?

A Catering Services Agreement is a legal contract between a caterer and a client that defines the scope of services, menu selections, delivery logistics, payment terms, and other event-related details.

Why is a Catering Services Agreement important?

It helps prevent misunderstandings by clearly outlining expectations and responsibilities, protecting both the client and the caterer. It also provides legal recourse if one party fails to deliver as agreed.

When should you use a Catering Services Agreement?

Use it whenever hiring a caterer for weddings, corporate events, private parties, or ongoing food service needs. It’s essential for both one-time events and recurring arrangements.

What should a Catering Services Agreement include?

It should include event details, menu items, pricing, guest count, delivery times, setup and cleanup responsibilities, cancellation terms, and liability clauses.

Does it cover health and safety compliance?

Yes. The agreement can include provisions requiring the caterer to comply with all food safety and health regulations, as well as licensing requirements.