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Cleaning Subcontractor Agreement Template
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Cleaning Subcontractor Agreement Template
This Cleaning Subcontractor Agreement (“Agreement”) is entered into on [Date], by and between:
Contractor: [Company Name or Full Name]
Address: [Address]
Email: [Email]
Phone: [Phone Number]
and
Subcontractor: [Company Name or Full Name]
Address: [Address]
Email: [Email]
Phone: [Phone Number]
The parties agree as follows:
1. Services
The Subcontractor agrees to provide cleaning services on behalf of the Contractor as described below:
Type of Services: [Residential cleaning / commercial cleaning / deep cleaning / move-in or move-out cleaning / specialty cleaning / other]
Service Location(s): [Address or service area]
Scope of Work: [Detailed description of duties]
Start Date: [Start Date]
The Subcontractor will perform only the services assigned or approved by the Contractor unless the parties agree otherwise in writing.
2. Work Schedule
The cleaning services will be performed according to the following schedule:
Frequency: [One-time / daily / weekly / biweekly / monthly / as assigned]
Service Days: [Days]
Service Time: [Time or time range]
Estimated Duration: [Estimated hours per visit or job]
The Contractor may assign jobs or modify scheduling based on client needs, subject to reasonable notice where practical.
3. Payment Terms
The Contractor agrees to pay the Subcontractor as follows:
Rate: [Hourly rate / flat fee per job / percentage of contract price]
Invoicing Schedule: [Per job / weekly / biweekly / monthly]
Payment Due: [Number] days after receipt of invoice
Payment Method: [Bank transfer / check / other]
The Subcontractor is responsible for submitting accurate invoices and supporting records if required.
4. Independent Contractor Status
The Subcontractor is an independent contractor and not an employee, partner, or agent of the Contractor, except as expressly stated in this Agreement.
The Subcontractor is responsible for the Subcontractor’s own taxes, licenses, permits, workers, payroll obligations, and business expenses, unless otherwise stated in writing.
5. Standards of Performance
The Subcontractor agrees to perform the services:
in a professional and timely manner;
in accordance with reasonable quality standards provided by the Contractor;
in compliance with applicable laws, regulations, and safety requirements;
using appropriate care to protect the client’s property.
If the Contractor provides written service instructions or checklists, the Subcontractor agrees to follow them reasonably and consistently.
6. Supplies and Equipment
Cleaning supplies and equipment will be provided by: [Contractor / Subcontractor / both parties].
If the Subcontractor provides supplies or equipment, the Subcontractor is responsible for ensuring they are suitable, safe, and in working condition.
The Subcontractor may not use any product or equipment prohibited by the Contractor or the client.
7. Personnel and Background Responsibility
The Subcontractor will perform the services personally or through the following approved personnel: [Name(s) or “Subcontractor personnel as approved by Contractor”].
The Subcontractor is responsible for the conduct, supervision, and payment of any assistant, employee, or worker used by the Subcontractor.
If required by the Contractor, the Subcontractor will confirm that personnel assigned to client locations are properly screened, trained, and legally authorized to work.
8. Insurance and Licenses
The Subcontractor [must / is not required to] maintain the following during the term of this Agreement:
general liability insurance in the amount of [Amount];
workers’ compensation coverage if required by law;
any required business license, permit, or registration.
The Subcontractor will provide proof of insurance or licensing upon request.
9. Client Relationships and Non-Solicitation
During the term of this Agreement and for [Number] months after it ends, the Subcontractor will not directly solicit or accept cleaning work from the Contractor’s client introduced through the Contractor without the Contractor’s prior written consent.
This section applies only to the extent permitted by applicable law.
10. Confidentiality
The Subcontractor agrees to keep confidential any non-public information learned through the services, including client names, access codes, schedules, pricing, property details, and business information.
The Subcontractor may use such information only as needed to perform the services and may not disclose it except as required by law or authorized in writing.
11. Access, Keys, and Security
If the Contractor or client provides keys, codes, alarm details, or other access information, the Subcontractor agrees to use them only for authorized service purposes.
The Subcontractor must promptly report any lost key, security issue, property damage, or suspicious condition related to the service location.
12. Damage, Complaints, and Correction of Work
The Subcontractor agrees to notify the Contractor promptly of any property damage, client complaint, incomplete work, or other service issue.
If cleaning services do not meet the agreed standard, the Contractor may require the Subcontractor to re-perform the affected work within a reasonable time, if appropriate.
Responsibility for damage or loss will be determined according to applicable law and the facts of the situation.
13. Compliance with Laws and Safety
The Subcontractor must comply with all applicable health, labor, safety, chemical handling, and cleaning-related laws and regulations.
The Subcontractor is responsible for training and using safe work practices and for reporting any unsafe condition that may affect performance.
14. Term and Termination
This Agreement begins on [Start Date] and continues until [End Date / completion of services / terminated by either party].
Either party may terminate this Agreement by giving [Number] days’ written notice.
The Contractor may terminate this Agreement immediately for material breach, poor performance, client complaints, nonpayment of required insurance, misconduct, or violation of confidentiality or safety obligations.
Any payment properly earned before termination will remain due, subject to any lawful deductions or offsets.
15. Indemnification and Liability
To the extent permitted by applicable law, the Subcontractor agrees to indemnify and hold harmless the Contractor from claims, losses, damages, or expenses arising out of the Subcontractor’s services, negligence, misconduct, or breach of this Agreement.
To the extent permitted by applicable law, neither party will be liable to the other for indirect, incidental, or consequential damages arising from this Agreement.
16. Governing Law
This Agreement will be governed by the laws of [State/Country], without regard to conflict of law principles.
17. Entire Agreement
This Agreement represents the entire understanding between the parties regarding the subcontracted cleaning services and supersedes prior oral or written discussions on the same subject.
Any amendment to this Agreement must be in writing and signed by both parties.
18. Signatures
Contractor
Signature: __________________________
Name: [Full Name]
Title: [Title]
Date: [Date]
Subcontractor
Signature: __________________________
Name: [Full Name]
Title: [Title]
Date: [Date]
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Cleaning Subcontractor Agreement Template
Cleaning Subcontractor Agreement Template FAQ
What is a cleaning subcontractor agreement?
A cleaning subcontractor agreement is a written contract between a primary cleaning company or contractor and a subcontractor hired to perform cleaning services. It explains the scope of work, service standards, payment terms, scheduling, and each party’s responsibilities. A clear agreement helps both sides understand how the subcontracted work will be handled.
Why do you need a cleaning subcontractor agreement?
You need a cleaning subcontractor agreement to clearly document the business relationship and reduce misunderstandings. It helps define who is responsible for performing the work, supplying equipment, meeting service standards, maintaining insurance, and handling client-related issues. A written agreement also creates a useful record if there is a dispute about payment, performance, or compliance.
When should you use a cleaning subcontractor agreement?
Use a cleaning subcontractor agreement whenever a cleaning business hires another independent cleaner or cleaning company to complete services on its behalf. It is useful for recurring commercial cleaning, residential cleaning overflow work, specialty cleaning, temporary staffing support, and project-based cleaning jobs. It is especially helpful when clear written terms are needed for scope, timing, invoicing, and quality expectations.
How to write a cleaning subcontractor agreement?
Start by identifying the contractor and the subcontractor, then describe the cleaning services to be performed and where the work will take place. Add payment terms, scheduling, work standards, equipment responsibilities, insurance requirements, confidentiality terms, and independent contractor language. You should also include termination rights, non-solicitation or client protection terms if needed, and signature lines for both parties.
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