Event Sponsorship Agreement Template

This Event Sponsorship Agreement (“Agreement”) is entered into on [Date], by and between:

Organizer: [Full Legal Name / Organization Name]
Address: [Address]
Phone: [Phone Number]
Email: [Email Address]

Sponsor: [Full Legal Name / Organization Name]
Address: [Address]
Phone: [Phone Number]
Email: [Email Address]

Collectively referred to as the “Parties.”

1. Event Details

• Event Name: [Name of Event]

• Date(s): [Event Date(s)]

• Venue: [Event Venue/Location]

• Description: [Brief event description and purpose].

2. Sponsorship Package

The Organizer agrees to provide the Sponsor with the following benefits:

• Logo placement on event marketing materials, websites, and signage.

• Verbal acknowledgment during opening and closing ceremonies.

• Complimentary event tickets ([Number of Tickets]).

• Dedicated booth or display space at the venue.

• [Other specific benefits based on package tier].

3. Sponsorship Fee and Payment Terms

• Sponsorship Fee: $[Amount].

• Payment Due Date: [Date].

• Payment Method: [Bank transfer, check, etc.].

• Late payments may result in revocation of sponsorship benefits.

4. Organizer Responsibilities

The Organizer shall:

• Execute promotional activities as described in Section 2.

• Ensure the event is carried out in compliance with all applicable laws and permits.

• Provide regular updates and reports to the Sponsor regarding event progress.

5. Sponsor Responsibilities

The Sponsor shall:

• Provide the agreed-upon fee or in-kind contributions.

• Supply all necessary marketing materials (e.g., logos, ads) by [Deadline].

• Refrain from activities that could damage the event’s reputation.

6. Exclusivity (Optional)

The Organizer agrees not to accept sponsorships from competing businesses in the same category as the Sponsor for this event.

7. Intellectual Property

Each Party retains ownership of its respective intellectual property. The Sponsor is granted limited rights to use event trademarks for promotional purposes with prior written consent.

8. Cancellation and Termination

• If the Organizer cancels the event, the Sponsor is entitled to a full refund of the sponsorship fee.

• If the Sponsor cancels, the fee is non-refundable unless otherwise agreed.

• Either Party may terminate the Agreement for material breach with [X days] written notice.

9. Liability and Indemnification

Each Party agrees to indemnify and hold the other harmless from claims, damages, or liabilities arising from its actions or omissions related to the event.

10. Force Majeure

Neither Party shall be liable for failure to perform obligations due to events beyond their control, such as natural disasters, pandemics, or government restrictions.

11. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of [State/Country].

12. Entire Agreement

This Agreement represents the entire understanding between the Parties and supersedes all prior negotiations or communications.

Signatures

Organizer Signature: ____________________________ Date: _________
Printed Name & Title: _________________________________________

Sponsor Signature: ____________________________ Date: _________
Printed Name & Title: _________________________________________