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Signature Witness Statement Template
Confirm a document signing with a clear witness statement using this Signature Witness Statement Template.
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Signature Witness Statement Template
Date of Signing: [Date]
Location of Signing: [City, State/Country]
1. Signer Information
1.1 Full Legal Name: [Signer Full Name]
1.2 Address (Optional): [Signer Address]
1.3 Phone/Email (Optional): [Signer Contact]
2. Document Information
2.1 Document Title: [Name of document]
2.2 Document Date (If Any): [Date]
2.3 Pages/Initials (Optional): [Number of pages / initials requirements]
3. Identity Verification (Optional)
3.1 How Identity Was Verified (Check One):
☐ Personally known to the witness
☐ Government-issued ID reviewed (type): [ID type]
☐ Other verification method: [Describe]
3.2 ID Details (If Applicable):
Issuing authority: [Issuer]
ID number (last 4 digits only recommended): [____]
Expiration date: [Date]
4. Witness Statement
4.1 I, [Witness Full Name], confirm that on the Date of Signing listed above, [Signer Full Name] signed the document identified in Section 2 in my presence (or acknowledged that the signature on the document is theirs).
4.2 The signer appeared to sign voluntarily and appeared to understand the nature of the document.
4.3 To the best of my knowledge, the signer’s identity is correct.
4.4 I am: ☐ Not a party to the document ☐ A party to the document (explain): [Details].
4.5 Relationship to signer (if any): [Relationship or “None”].
Signatures
Witness: [Witness Full Name]
Date: [Date]
Signature: ___________________________
Signer (Optional Acknowledgment): [Signer Full Name]
Date: [Date]
Signature: ___________________________
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Easy-to-understand jargon
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Learn more about
Signature Witness Statement Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
SIGNATURE WITNESS STATEMENT TEMPLATE FAQ
What is a signature witness statement?
A Signature Witness Statement is a written statement by a witness confirming they saw a person sign a document (or acknowledge their signature) and that the witness believes the signer’s identity is correct. It helps create a record of the signing and may be used for internal records, legal proceedings, or compliance requirements.
When should you use a signature witness statement?
Use it when a document requires a witness signature or when you want extra verification of execution — such as for certain contracts, consent forms, authorizations, or declarations. Some jurisdictions require witnessing for specific documents.
What should be included in a signature witness statement?
Include: the signer’s name, the document name, date and location of signing, how identity was verified (if applicable), and a clear statement that the signer signed voluntarily. This template includes optional identity verification fields.
Is a signature witness statement the same as notarization?
No. A notary public performs a formal notarial act and completes a notary certificate. A witness statement is not notarization and does not carry the same legal effect, unless local law specifically recognizes it.
Can a witness also be a beneficiary or related to the signer?
It depends on the document and local law. For some documents (like wills), witnesses should usually be independent and not beneficiaries. This template includes a basic independence statement you can customize.
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