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Meeting Agenda Template
Keep meetings focused and productive with a structured Meeting Agenda Template.
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Meeting Agenda Template
This Meeting Agenda (the “Agenda”) is prepared for [Meeting Title].
1. Meeting Details
1.1 Date. [Date].
1.2 Time. [Start time] – [End time] (timezone: [TZ]).
1.3 Location. ☐ In-person: [Location] ☐ Virtual: [Video link] ☐ Hybrid.
1.4 Organizer. [Name].
1.5 Facilitator (Optional). [Name].
1.6 Note Taker (Optional). [Name].
1.7 Attendees. [List].
1.8 Meeting Goal(s). [Goals].
1.9 Pre-Read / Materials (Optional). [Links/documents].
2. Agenda Items
2.1 Opening (5 minutes).
Welcome and objectives
Confirm agenda and timebox
2.2 Updates / Status (___ minutes).
Topic: [Topic] — Owner: [Name] — Goal: [Inform/decide]
Topic: [Topic] — Owner: [Name] — Goal: [Inform/decide]
2.3 Main Discussion Topics (___ minutes).
Topic: [Topic] — Owner: [Name]
Discussion points: [Bullets]
Decision needed: ☐ Yes ☐ No
Topic: [Topic] — Owner: [Name]
Discussion points: [Bullets]
Decision needed: ☐ Yes ☐ No
2.4 Decisions and Approvals (___ minutes).
Decision: [Decision description] — Owner: [Name] — Outcome: [Approve/Reject/Next step]
Decision: [Decision description] — Owner: [Name] — Outcome: [Approve/Reject/Next step]
2.5 Action Items and Next Steps (10 minutes).
Action item: [Task] — Owner: [Name] — Due: [Date]
Action item: [Task] — Owner: [Name] — Due: [Date]
2.6 Parking Lot (Optional) (___ minutes).
[Topic to revisit later]
[Topic to revisit later]
3. Notes (Optional)
3.1 Notes. [Meeting notes].
Signatures
By signing below, the undersigned acknowledge this Agenda reflects the planned topics and goals for the meeting.
Organizer: [Name]
Date: [Date]
Signature: ___________________________
Facilitator (Optional): [Name]
Date: [Date]
Signature: ___________________________
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Easy-to-understand jargon
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Learn more about
Meeting Agenda Template
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
MEETING AGENDA TEMPLATE FAQ
What is a meeting agenda?
A meeting agenda is a plan for what will be discussed during a meeting. It lists the meeting’s purpose, topics, time estimates, and what decisions or outcomes are needed. A clear agenda helps participants prepare and keeps the meeting on track.
When should you use a meeting agenda?
Use an agenda for team meetings, client calls, project kickoffs, status updates, board meetings, and any meeting where decisions are needed. Sharing the agenda in advance improves participation and reduces wasted time.
What should be included in a meeting agenda?
Most agendas include meeting title, date/time, location or video link, attendees, meeting goals, discussion topics with time blocks, decisions needed, and action items. This template also includes a short space for notes and follow-ups.
How detailed should an agenda be?
It should be detailed enough that attendees know what to prepare, but not so long that it becomes hard to follow. A good approach is to include a clear topic title, the owner for each topic, and a short description of what will be discussed.
How can an agenda help meetings end on time?
Time blocks and a clear “parking lot” section help. If something goes off-topic, you can capture it as a follow-up item instead of letting it take over the meeting. The template includes timing and an action items section to keep closure clear.
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