Online Personal Training Contract Template

This Online Personal Training Contract (“Agreement”) is entered into on [Date], by and between:

Trainer: [Trainer Full Name or Business Name]
Address: [Trainer Address]
Email: [Trainer Email]
Phone: [Trainer Phone Number]

and

Client: [Client Full Name]
Address: [Client Address]
Email: [Client Email]
Phone: [Client Phone Number]

The parties agree as follows:

1. Online Training Services

The Trainer agrees to provide online personal training services to the Client in the following area(s): [Weight loss / strength training / mobility / general fitness / conditioning / other].

The services may include live video sessions, custom workout plans, exercise demonstrations, progress check-ins, messaging support, and general fitness guidance as agreed by the parties.

2. Term of Agreement

This Agreement begins on [Start Date] and continues until [End Date / completion of package / month-to-month until terminated].

If the parties wish to continue services after the initial term, they may do so by renewal or continued written agreement.

3. Session Format and Schedule

Online training sessions will be provided as follows:

• Format: [Live video sessions / app-based coaching / recorded plan delivery / hybrid]

• Platform: [Zoom / Google Meet / Trainerize / app / other]

• Session Length: [Length of each session]

• Frequency: [Weekly / Biweekly / Monthly / Other]

• Start Date: [Start Date]

Scheduling changes should be communicated as early as reasonably possible.

4. Fees and Payment Terms

The Client agrees to pay the Trainer as follows:

• Training Fee: [Hourly rate / package fee / monthly subscription]

• Payment Due Date: [Before each session / weekly / monthly / other]

• Payment Method: [Card / bank transfer / app / other]

• Late Payment Terms: [Late fee / grace period / none]

The Trainer may suspend services if payment is not made as agreed.

5. Cancellations and Missed Sessions

Either party may cancel or reschedule a live session by giving at least [Number] hours’ notice.

If the Client gives less than the required notice or misses a scheduled session without notice:

• the session will be [charged in full / charged partially / forfeited / rescheduled once];

• any make-up session will be offered only if the Trainer agrees.

The Trainer may waive a missed-session charge in cases of emergency or other reasonable circumstances.

6. Technology Requirements

The Client is responsible for maintaining a working internet connection, device, camera, microphone, and access to the agreed training platform.

The Trainer is not responsible for interruptions, delays, or incomplete sessions caused by the Client’s technology, internet failure, or lack of platform access. If a technical issue occurs, the parties may reschedule the session if appropriate.

7. Client Health Disclosure

The Client confirms that the Client has disclosed any known medical condition, injury, physical limitation, pregnancy, or other health concern that may affect participation in online training.

The Client understands that it is the Client’s responsibility to seek medical advice before beginning or continuing any exercise program, especially if the Client has a health concern or experiences pain or unusual symptoms.

8. Assumption of Risk

The Client understands that exercise and fitness activities involve inherent risks, including muscle soreness, strain, falls, aggravation of existing conditions, and other minor or serious injuries.

Because the training is provided remotely, the Client accepts responsibility for exercising within personal limits and for maintaining a reasonably safe workout environment.

9. No Medical, Physical Therapy, or Nutrition Treatment

The Trainer is not acting as a physician, physical therapist, licensed dietitian, or other licensed healthcare professional unless specifically stated in writing.

Any fitness, wellness, or general nutrition-related information provided under this Agreement is for educational and training purposes only and is not medical advice, treatment, or diagnosis.

10. Trainer Responsibilities

The Trainer agrees to:

• provide online training services in a professional and timely manner;

• use reasonable care when explaining exercises and training methods;

• design sessions or workout plans based on the Client’s disclosed goals and limitations;

• communicate clearly regarding scheduling, expectations, and general progress.

11. Client Responsibilities

The Client agrees to:

• attend sessions on time and prepared to participate;

• follow instructions to the best of the Client’s ability;

• maintain a safe workout space free from avoidable hazards;

• use appropriate clothing, footwear, and equipment where applicable;

• stop exercising and inform the Trainer if pain, dizziness, shortness of breath, or other concerning symptoms occur.

12. Equipment and Workout Space

The Client is responsible for having any equipment needed for the agreed training plan, unless the Trainer specifically states that no equipment is required.

The Client is also responsible for choosing a suitable space for training with enough room, lighting, and safety for movement.

13. No Guarantee of Results

The Client understands that individual fitness results vary and depend on many factors, including consistency, effort, nutrition, sleep, health status, and lifestyle choices.

The Trainer does not guarantee any specific result, including weight loss, muscle gain, improved performance, or any other fitness outcome.

14. Communication and Support

Between scheduled sessions, communication and support will be provided as follows: [Email / app messaging / limited weekday support / other].

Unless otherwise agreed, the Trainer is not required to provide immediate responses outside scheduled sessions or stated support hours.

15. Confidentiality

The Trainer will use reasonable care to keep the Client’s personal and health-related information confidential, except where disclosure is required by law or reasonably necessary for payment, administration, or safety.

16. Termination

Either party may terminate this Agreement by giving [Number] days’ written notice.

The Trainer may terminate this Agreement immediately if the Client fails to pay as agreed, behaves abusively, repeatedly misses sessions, or withholds important health information that makes training unsafe.

Any fees earned or unpaid before termination will remain due and payable.

17. Limitation of Liability

To the extent permitted by applicable law, the Trainer will not be liable for indirect, incidental, special, or consequential damages arising from the online training relationship.

The Trainer’s total liability, if any, will be limited to the amount actually paid by the Client under this Agreement for the services directly related to the claim.

18. Governing Law

This Agreement will be governed by the laws of [State/Country], without regard to conflict of law principles.

19. Entire Agreement

This Agreement represents the entire understanding between the parties regarding the online personal training services and supersedes prior oral or written discussions on the same subject.

Any amendment to this Agreement must be in writing and signed by both parties.

20. Signatures

Trainer

Signature: __________________________
Name: [Trainer Full Name]
Date: [Date]

Client

Signature: __________________________
Name: [Client Full Name]
Date: [Date]

Parent / Guardian (if Client is under 18, if applicable)

Signature: __________________________
Name: [Parent / Guardian Full Name]
Date: [Date]