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Donation Receipt
Provide donors with formal acknowledgment of contributions using this Donation Receipt Template.
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Donation Receipt Template
[Organization Name]
[Organization Address]
[City, State, ZIP]
[Phone Number]
[Email Address]
Date: [MM/DD/YYYY]
Receipt Number: [####]
1. Donor Information
Donor Name: [Full Name / Company Name]
Address: [Donor Address]
Contact Information: [Phone, Email]
2. Donation Details
Donation Type: ☐ Cash ☐ Check ☐ Credit Card ☐ In-Kind ☐ Other
Amount/Estimated Value: $[Amount or Value of Property Donated]
Date of Donation: [MM/DD/YYYY]
Description (if in-kind): [Description of goods or services donated]
3. Organization Statement
[Organization Name] acknowledges receipt of the above donation. No goods or services were provided in exchange for this donation, unless otherwise noted below.
☐ Goods or services provided: [Description and fair market value, if applicable]
4. Tax Information
This receipt may be used for income tax purposes in accordance with applicable laws. Please retain this document for your records. [Organization Name] is a [501(c)(3)] nonprofit organization. Tax ID Number: [EIN or equivalent].
5. Authorized Signature
Authorized Representative: ___________________________
Name/Title: [Full Name, Title]
Date: ___________________
Details
Learn more about
Donation Receipt
DONATION RECEIPT FAQ
What is a Donation Receipt?
A Donation Receipt is a written acknowledgment given to donors by a nonprofit or charitable organization confirming that a donation was received. It serves as proof of contribution for tax deduction purposes.
Why is a Donation Receipt important?
It helps donors claim charitable tax deductions and provides transparency for organizations. It also ensures compliance with IRS or local tax authority regulations that require receipts for contributions above certain thresholds.
When should you issue a Donation Receipt?
A receipt should be issued promptly after receiving a contribution, whether it is cash, check, electronic payment, or an in-kind gift. Many nonprofits issue them immediately, while others provide year-end summaries.
What should a Donation Receipt include?
It should list the donor’s name, organization’s details, donation amount or description of property, date of contribution, and a statement confirming whether goods or services were provided in return.
Are Donation Receipts legally required?
In many jurisdictions, yes. For example, the IRS requires written acknowledgment for contributions of $250 or more. Nonprofits should provide receipts regardless, as it promotes trust and donor confidence.
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