Short-Term Rental Inventory List / Checklist Template

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Property/Listing Name: [Property Name]

Address: [Address]

Prepared By: [Name]

Date: [Date]

Version (Optional): [v1.0]

1. How to Use This Checklist

1.1 Mark each item as: ☐ Present ☐ Missing ☐ Damaged ☐ Needs replacement.

1.2 Add notes for condition, brand/model, and quantity.

2. High-Value Items (Optional)

2.1 List high-value items and serial numbers if applicable:

TV: [Brand/Model + serial]
Router/Modem: [Details]
Coffee machine: [Details]
Other: [Details]

TV: [Brand/Model + serial]

Router/Modem: [Details]

Coffee machine: [Details]

Other: [Details]

3. Entry / Living Area

3.1 Furniture: sofa, chairs, coffee table, side tables, lamps.

3.2 Electronics: TV, remote(s), streaming device, speakers.

3.3 Other: rugs, décor, books, board games.

Notes/Condition: [Notes]

4. Kitchen / Dining

4.1 Appliances: refrigerator, stove/oven, microwave, dishwasher, toaster, kettle, coffee maker.

4.2 Cookware: pots, pans, baking sheet, cutting boards.

4.3 Utensils: knives, spatulas, ladles, can opener, measuring cups.

4.4 Dishware: plates, bowls, cups, mugs, glasses.

4.5 Dining: table, chairs, placemats.

4.6 Supplies: dish soap, sponge, paper towels, trash bags.

5. Bedroom(s)

5.1 Furniture: bed frame, mattress, nightstands, dresser, closet hangers.

5.2 Linens: sheets sets (qty: [**]), pillowcases, comforter/duvet, blankets.

5.3 Pillows: qty [**].

5.4 Other: alarm clock, iron/board (optional).

6. Bathroom(s)

6.1 Fixtures: shower curtain/liner, bath mat, trash can.

6.2 Linens: bath towels (qty: []), hand towels (qty: []), washcloths (qty: [__]).

6.3 Supplies: toilet paper, soap, shampoo/conditioner (if provided), cleaning spray.

7. Laundry (If Applicable)

7.1 Washer/dryer, detergent (if provided), drying rack, lint brush, vacuum.

8. Outdoor / Balcony / Garage (If Applicable)

8.1 Outdoor furniture, grill tools, pool/hot tub items (if any), parking permits, bikes (if provided).

9. Safety and Maintenance Items

9.1 Smoke/CO detectors present and functioning: ☐ Yes ☐ No (notes).

9.2 Fire extinguisher: ☐ Present ☐ Missing (location: [**]).

9.3 First aid kit: ☐ Present ☐ Missing (location: [**]).

9.4 Spare batteries, light bulbs (optional).

10. Missing/Damaged Items Summary

10.1 Missing items: [List].

10.2 Damaged items: [List].

10.3 Replacement needed by: [Date].

Signatures

Prepared By: [Name]

Date: [Date]

Signature: ___________________________

Cleaner/Co-Host (Optional): [Name]

Date: [Date]

Signature: ___________________________

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Short-Term Rental Inventory List / Checklist Template

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Short-Term Rental Inventory List / Checklist Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a short-term rental inventory checklist?

A Short-Term Rental Inventory List / Checklist is a room-by-room list of items in a vacation rental (furniture, appliances, linens, kitchenware, and supplies). Hosts use it to track what is provided, document condition, and identify missing items after checkout.

When should you use an inventory list?

Use it before launching the listing, after restocking, and between guest stays (especially for longer stays). It’s also helpful when hiring cleaners or co-hosts so responsibilities are clear.

What should be included?

Include: room-by-room sections, item counts, condition notes, and a place to mark missing/damaged items. This template includes common categories like kitchen, bedrooms, bathrooms, and outdoor areas.

How detailed should it be?

Detailed enough to prevent disputes and track high-value items, but not so long that nobody uses it. This template balances both: it includes essentials and optional “high-value items” fields.

Should guests sign this?

Usually no. Most hosts keep it as an internal operations document. If you want guest acknowledgment for longer stays, you can add a signature section (optional). This template includes an optional signature section.

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