Rental Inspection Checklist Template: Move-In/Out & Notes

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Rental Inspection Checklist

This Rental Inspection Checklist (“Agreement”) is completed on [Date], by and between:

*Landlord / Property Manager: [Full Name / Company Name]

Address: [Company / Owner Address]*

*Tenant: [Tenant Full Name]

Rental Property Address: [Full Rental Address]*

This checklist is used to assess the condition of the property at the time of:

☐ Move-in

☐ Move-out

1. General Instructions

Both parties should inspect each area of the property and mark its condition. Any damages or concerns should be noted under “Comments.”

2. Property Areas & Condition

Area/Item	Condition (Good / Fair / Poor / Damaged / Not Present)	Comments
Walls
Floors / Carpets
Ceilings
Windows / Locks
Doors / Locks
Lighting Fixtures
Electrical Outlets
Heating / AC
Smoke Detectors

Area/Item	Condition (Good / Fair / Poor / Damaged / Not Present)	Comments
Walls
Floors / Carpets
Ceilings
Windows / Locks
Doors / Locks
Lighting Fixtures
Electrical Outlets
Heating / AC
Smoke Detectors

Area/Item

Condition (Good / Fair / Poor / Damaged / Not Present)

Comments

Walls

Floors / Carpets

Ceilings

Windows / Locks

Doors / Locks

Lighting Fixtures

Electrical Outlets

Heating / AC

Smoke Detectors

3. Kitchen

Item	Condition	Comments
Cabinets / Drawers
Countertops
Sink / Faucet
Refrigerator
Stove / Oven
Microwave
Dishwasher

Item	Condition	Comments
Cabinets / Drawers
Countertops
Sink / Faucet
Refrigerator
Stove / Oven
Microwave
Dishwasher

Item

Condition

Cabinets / Drawers

Countertops

Sink / Faucet

Refrigerator

Stove / Oven

Microwave

Dishwasher

4. Bathroom(s)

Item	Condition	Comments
Toilet
Sink / Faucet
Shower / Tub
Mirrors / Cabinets
Tiling / Flooring
Ventilation

Item	Condition	Comments
Toilet
Sink / Faucet
Shower / Tub
Mirrors / Cabinets
Tiling / Flooring
Ventilation

Toilet

Shower / Tub

Mirrors / Cabinets

Tiling / Flooring

Ventilation

5. Bedrooms / Living Areas

Item	Condition	Comments
Closets / Shelving
Blinds / Curtains
Light Fixtures
Flooring / Carpet

Item	Condition	Comments
Closets / Shelving
Blinds / Curtains
Light Fixtures
Flooring / Carpet

Closets / Shelving

Blinds / Curtains

Light Fixtures

Flooring / Carpet

6. Exterior & Other

Item	Condition	Comments
Entry Door / Locks
Balcony / Patio / Yard
Garage / Parking Space
Mailbox
Other Notes

Item	Condition	Comments
Entry Door / Locks
Balcony / Patio / Yard
Garage / Parking Space
Mailbox
Other Notes

Entry Door / Locks

Balcony / Patio / Yard

Garage / Parking Space

Mailbox

Other Notes

7. Signatures & Agreement

The parties confirm that they have jointly inspected the property and agree on the above assessment. This checklist may be used to determine the condition of the property for deposit deductions or damage claims.

Landlord / Manager Signature

Name:

Date:

Tenant Signature

Name:

Date:

Area/Item	Condition (Good / Fair / Poor / Damaged / Not Present)	Comments
Walls
Floors / Carpets
Ceilings
Windows / Locks
Doors / Locks
Lighting Fixtures
Electrical Outlets
Heating / AC
Smoke Detectors

Item	Condition	Comments
Cabinets / Drawers
Countertops
Sink / Faucet
Refrigerator
Stove / Oven
Microwave
Dishwasher

Item	Condition	Comments
Toilet
Sink / Faucet
Shower / Tub
Mirrors / Cabinets
Tiling / Flooring
Ventilation

Item	Condition	Comments
Closets / Shelving
Blinds / Curtains
Light Fixtures
Flooring / Carpet

Item	Condition	Comments
Entry Door / Locks
Balcony / Patio / Yard
Garage / Parking Space
Mailbox
Other Notes

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Rental Inspection Checklist Template: Move-In/Out & Notes

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Rental Inspection Checklist Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a Rental Inspection Checklist?

A rental inspection checklist is a detailed document used by landlords and tenants to record the condition of a rental property before move-in and after move-out. It typically includes each room and area of the property, noting the state of fixtures, appliances, walls, floors, and other features. The checklist often includes space for comments, damage notes, and photographic evidence to provide a clear, objective record of the property’s condition at specific points in the tenancy.

Why do you need a Rental Inspection Checklist?

You need a rental inspection checklist to protect the interests of both landlord and tenant by creating a mutually agreed record of the property’s state. This documentation helps prevent disputes about damage, wear and tear, and the return of the security deposit. For landlords, it ensures accountability for repairs and maintenance; for tenants, it protects against unfair damage claims. A thorough inspection process builds trust and clarity in the rental relationship.

When should you use a Rental Inspection Checklist?

Use a rental inspection checklist at two key times: before a new tenant moves in and after they move out. It can also be helpful during periodic inspections for long-term tenancies to track ongoing maintenance issues. Completing the checklist at these points ensures that both parties have a clear understanding of any pre-existing damage and of changes that occur during the tenancy.

How to write a Rental Inspection Checklist?

When creating a rental inspection checklist, break down the property into specific sections — such as bedrooms, bathrooms, kitchen, living areas, exterior spaces, and utility areas. For each section, provide fields to note the condition of walls, flooring, fixtures, appliances, and any other relevant features. Include space for additional remarks, note-taking, and photographic references. At the end, provide signature lines for both landlord and tenant, along with the inspection date, to confirm agreement on the documented conditions.

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