Guest Registration Form for Vacation Rental (Airbnb / VRBO) Template

Property/Listing Name: [Property Name]
Property Address: [Address]
Host/Manager Name: [Name]
Platform (Optional): ☐ Airbnb ☐ VRBO ☐ Direct booking ☐ Other: [Platform]
Reservation/Booking ID (Optional): [ID]

Check-In Date: [Date]
Check-Out Date: [Date]
Expected Arrival Time (Optional): [Time]

1. Primary Guest Information

1.1 Full Name: [Full Name]
1.2 Phone: [Phone]
1.3 Email: [Email]
1.4 Mailing Address (Optional): [Address]
1.5 Country of Residence (Optional): [Country]

2. Identification (Optional)

2.1 ID Type: ☐ Passport ☐ Driver’s license ☐ National ID ☐ Other: [Type]
2.2 ID Number: [Number]
2.3 Issuing Country/State: [Country/State]
2.4 Expiration Date (Optional): [Date]
2.5 ID Copy Provided (If Requested): ☐ No ☐ Yes (attach securely)

3. Guest List and Occupancy

3.1 Total Number of Guests: [Number]
3.2 Guest Names (Optional):

• [Guest #2 Name]

• [Guest #3 Name]

• [Guest #4 Name]

3.3 Children (Optional): [Number + ages].
3.4 Occupancy Limit Acknowledgment: Guest agrees not to exceed the maximum occupancy of [__] persons.

4. Vehicles and Parking (Optional)

4.1 Vehicle #1: Make/Model: [] | Plate: [] | Color: []
4.2 Vehicle #2 (Optional): Make/Model: [] | Plate: [] | Color: []
4.3 Parking Rules Acknowledgment: ☐ Yes (guest understands parking rules)

5. Emergency Contact

5.1 Emergency Contact Name: [Name]
5.2 Relationship: [Relationship]
5.3 Phone: [Phone]

6. House Rules Acknowledgment

6.1 Guest acknowledges receipt of and agrees to follow the property’s rules, including:

• Quiet hours: [Times]

• Smoking: ☐ Not allowed ☐ Allowed only: [Where]

• Pets: ☐ Not allowed ☐ Allowed with approval: [Rules]

• Parties/events: ☐ Not allowed ☐ Allowed with written approval

• Trash/recycling: [Rules]

• Check-out instructions: [Brief instructions or link]

6.2 Damage/Incident Reporting: Guest agrees to report damage or safety issues promptly.

7. Privacy Notice (Optional)

7.1 Guest information is collected for check-in, security, and property management purposes. Data will be stored securely and retained for [__] days/months unless a longer period is required by law or building rules.

Signatures

Primary Guest: [Full Name]
Date: [Date]
Signature: ___________________________

Host/Manager (Optional): [Name]
Date: [Date]
Signature: ___________________________