Guest Check-In Form Template

Property/Listing Name: [Property Name]
Property Address: [Address]
Host/Manager Contact: [Phone/Email]
Booking Platform (Optional): ☐ Airbnb ☐ VRBO ☐ Direct booking ☐ Other: [Platform]
Reservation/Booking ID (Optional): [ID]

Check-In Date: [Date]
Check-Out Date: [Date]
Estimated Arrival Time (Optional): [Time]

1. Primary Guest Information

1.1 Full Name: [Full Name]
1.2 Phone: [Phone]
1.3 Email: [Email]
1.4 Country of Residence (Optional): [Country]
1.5 Mailing Address (Optional): [Address]

2. Guest Count and Names

2.1 Total Number of Guests: [Number] (including children).
2.2 Additional Guest Names (Optional):

• [Name]

• [Name]

• [Name]

2.3 Occupancy Limit Acknowledgment: Guest agrees not to exceed the maximum occupancy of [__] persons.

3. Identification (Optional)

3.1 ID Type: ☐ Passport ☐ Driver’s license ☐ National ID ☐ Other: [Type]
3.2 ID Number: [Number]
3.3 Issuing Country/State: [Country/State]
3.4 Expiration Date (Optional): [Date]
3.5 ID Copy Provided (If Requested): ☐ No ☐ Yes (attach securely)

4. Vehicles and Parking (Optional)

4.1 Vehicle #1: Make/Model: [] | Plate: [] | Color: []
4.2 Vehicle #2 (Optional): Make/Model: [] | Plate: [] | Color: []
4.3 Parking Acknowledgment: Guest agrees to follow parking instructions: [Brief rules].

5. Emergency Contact

5.1 Emergency Contact Name: [Name]
5.2 Relationship: [Relationship]
5.3 Phone: [Phone]

6. Key Rules Acknowledgment

6.1 Guest acknowledges and agrees to follow key rules, including:

• Quiet hours: [Times]

• Smoking: ☐ Not allowed ☐ Allowed only: [Where]

• Parties/events: ☐ Not allowed ☐ Allowed only with approval

• Pets: ☐ Not allowed ☐ Allowed with approval: [Rules]

• Trash/recycling: [Rules]

• Damage reporting: report issues promptly to [Contact]

7. Privacy Note (Optional)

7.1 Information is collected for check-in and property management purposes and will be stored securely and retained for [__] days/months unless required longer by law.

Signatures

Primary Guest: [Full Name]
Date: [Date]
Signature: ___________________________

Host/Manager (Optional): [Name]
Date: [Date]
Signature: ___________________________