Car Bill of Sale Template: Transfer & Purchase Details

Car Bill of Sale Template

1. Sale and Vehicle Identification

This Car Bill of Sale (“Bill of Sale”) is made on:

Date of Sale: [MM/DD/YYYY]

Location (City, State/Province, Country): [Location of Sale]

2. Seller Information

Seller Full Name: [Seller Full Legal Name]

Seller Address: [Street Address, City, State/Province, ZIP/Postal Code, Country]

Seller Phone: [Seller Phone Number]

Seller Email: [Seller Email Address]

3. Buyer Information

Buyer Full Name: [Buyer Full Legal Name]

Buyer Address: [Street Address, City, State/Province, ZIP/Postal Code, Country]

Buyer Phone: [Buyer Phone Number]

Buyer Email: [Buyer Email Address]

4. Vehicle Information

Year: [Vehicle Year]

Make: [Vehicle Make]

Model: [Vehicle Model]

Body Style: [Sedan / Coupe / SUV / Truck / Van / Other]

Color: [Vehicle Color]

Vehicle Identification Number (VIN): [Vehicle VIN]

License Plate Number (if applicable): [Plate Number]

Odometer Reading (Miles or Kilometers): [Odometer Reading]

Odometer Unit: [Miles / Kilometers]

5. Purchase Price and Payment

Total Purchase Price: [Currency and Amount]

Payment Method (check one):

☐ Cash

☐ Certified check

☐ Bank transfer

☐ Other: [Describe Payment Method]

Paid on Date of Sale:

☐ Yes – Paid in full

☐ No – Remaining balance: [Currency and Amount]

If any portion of the price is unpaid on the Date of Sale, the parties may sign a separate payment agreement or promissory note.

6. Transfer of Ownership

The Seller hereby sells, transfers, and conveys the Vehicle described in Section 4 to the Buyer in exchange for the Purchase Price stated in Section 5.

The Buyer acknowledges receipt of the Vehicle and agrees to take ownership as of the Date of Sale.

7. Odometer Disclosure

To the best of the Seller’s knowledge, the odometer reading stated in Section 4 reflects:

☐ The actual mileage of the Vehicle.

☐ Mileage in excess of the mechanical limits of the odometer.

☐ The odometer reading is not the actual mileage (odometer discrepancy).

If local law requires a specific odometer disclosure form, the parties should complete that form in addition to this Bill of Sale.

8. Liens and Encumbrances

The Seller states that:

☐ The Vehicle is free and clear of all liens, loans, and other encumbrances.

☐ The Vehicle is subject to the following lien(s) or security interest(s):

• Lienholder Name: [Lienholder Name]

• Lienholder Address: [Lienholder Address]

• Loan/Account Number: [Loan or Account Number]

Lienholder Name: [Lienholder Name]

Lienholder Address: [Lienholder Address]

Loan/Account Number: [Loan or Account Number]

If there is an existing lien, the Seller and Buyer should agree separately how the lien will be paid and released, and what documents will be provided to complete clear transfer of title.

9. Vehicle Condition and “As-Is” Sale

Unless specifically stated otherwise in this Section 9, the Vehicle is sold “as is” and “with all faults.”

By signing this Bill of Sale:

• The Buyer acknowledges that they have had the opportunity to inspect the Vehicle or have it inspected by a mechanic of their choice.

• The Seller makes no promises or guarantees about the Vehicle’s condition, performance, or fitness for any particular purpose, except as expressly stated in writing in this document.

The Buyer acknowledges that they have had the opportunity to inspect the Vehicle or have it inspected by a mechanic of their choice.

The Seller makes no promises or guarantees about the Vehicle’s condition, performance, or fitness for any particular purpose, except as expressly stated in writing in this document.

Optional Warranty (complete only if the Seller is providing a limited warranty):

☐ The Seller provides the following limited warranty:

Warranty Description: [Short description of any warranty, such as “30 days on engine and transmission only.”]

Warranty Start Date: [MM/DD/YYYY]

Warranty End Date: [MM/DD/YYYY]

If this box is not checked, no warranty is provided and the sale is “as is.”

10. Taxes, Fees, and Registration

Unless otherwise agreed in writing:

• The Buyer is responsible for paying any sales tax, transfer tax, registration fees, title fees, or similar charges required by the motor vehicle agency or tax authority in their jurisdiction.

• The Buyer is responsible for registering the Vehicle and transferring the title into their name within any required time frame.

The Buyer is responsible for paying any sales tax, transfer tax, registration fees, title fees, or similar charges required by the motor vehicle agency or tax authority in their jurisdiction.

The Buyer is responsible for registering the Vehicle and transferring the title into their name within any required time frame.

11. Additional Terms (Optional)

The parties agree to the following additional terms, if any:

[Additional term 1]

[Additional term 2]

[Additional term 3]

12. Acknowledgments

Seller’s Acknowledgment:

By signing below, the Seller certifies that they are the lawful owner of the Vehicle or authorized to sell it, that the information in this Bill of Sale is true and correct to the best of their knowledge, and that they are transferring ownership to the Buyer.

Buyer’s Acknowledgment:

By signing below, the Buyer certifies that they have reviewed this Bill of Sale, understand that the Vehicle is being purchased on the terms stated in this document, and acknowledges receipt of the Vehicle and any available keys, title documents, and related paperwork.

13. Signatures

Seller Signature: _______________________________

Seller Printed Name: [Seller Full Legal Name]

Date: [MM/DD/YYYY]

Buyer Signature: _______________________________

Buyer Printed Name: [Buyer Full Legal Name]

Date: [MM/DD/YYYY]

14. Witness / Notary (If Desired or Required)

Witness Signature (optional): _______________________________

Witness Printed Name: [Witness Full Name]

Date: [MM/DD/YYYY]

Notary (if required by local law):

State/Province of: [State/Province]

County of: [County]

Subscribed and sworn before me on this _____ day of __________, 20, by [Name(s) of Signer(s)].

Notary Public Signature: _______________________________

Notary Printed Name: [Notary Name]

My Commission Expires: [Date]

Notary Seal (if applicable)