Tractor Bill of Sale Template

Tractor Bill of Sale Template

1. Sale and Agreement Information

This Tractor Bill of Sale (“Bill of Sale”) is made on:

Date of Sale: [MM/DD/YYYY]
Location of Sale (City, State/Province, Country): [Location]

2. Seller Information

Seller Full Legal Name: [Seller Full Name or Business Name]
Seller Contact Person (if business): [Contact Name]
Seller Address: [Street Address, City, State/Province, ZIP/Postal Code, Country]
Seller Phone: [Seller Phone Number]
Seller Email: [Seller Email Address]

3. Buyer Information

Buyer Full Legal Name: [Buyer Full Name or Business Name]
Buyer Contact Person (if business): [Contact Name]
Buyer Address: [Street Address, City, State/Province, ZIP/Postal Code, Country]
Buyer Phone: [Buyer Phone Number]
Buyer Email: [Buyer Email Address]

4. Tractor Information

Type of Equipment: [Farm Tractor / Compact Tractor / Lawn Tractor / Other]

Year: [Year]
Make / Manufacturer: [Make / Manufacturer]
Model: [Model]
Series / Trim (if any): [Series/Trim or “N/A”]
Serial Number / VIN: [Serial Number / VIN]
Engine Type: [Diesel / Gasoline / Other]
Engine Horsepower (approx.): [HP]
Drive Type: [2WD / 4WD / MFWD / Other]
Hour Meter Reading: [Engine Hours]

Tire Type/Size (optional): [Front and rear tire type/size]
Color: [Primary Color]

5. Included Implements, Attachments, and Accessories

The sale includes the following implements, attachments, and accessories (if any):

• Front-end loader: [Yes/No – Model/Serial]

• Backhoe attachment: [Yes/No – Model/Serial]

• Mower deck / rotary cutter: [Yes/No – Description]

• Tiller / cultivator: [Yes/No – Description]

• Blade / box scraper: [Yes/No – Description]

• Bale spear / pallet forks: [Yes/No – Description]

• PTO shafts / quick hitch / weight sets: [Description]

• Operator’s manual / service records (if provided): [Description]

• Other attachments or accessories: [Description]

Excluded items (if any):

• [Excluded Item 1]

• [Excluded Item 2]

6. Purchase Price and Payment

Total Purchase Price for the Tractor and included items: [Currency and Amount]

Payment Method:
☐ Cash
☐ Certified check
☐ Bank transfer
☐ Other: [Payment Method]

Payment Status on Date of Sale:
☐ Paid in full.
☐ Partial payment received – Remaining balance: [Currency and Amount].

If any portion of the Purchase Price remains unpaid, the parties may sign a separate written payment agreement or promissory note describing payment terms, interest (if any), and consequences of non-payment.

7. Transfer of Ownership and Possession

The Seller sells, transfers, and conveys to the Buyer all rights, title, and interest in and to the Tractor described in Section 4, together with any included implements and accessories described in Section 5, in exchange for the Purchase Price stated in Section 6.

Unless otherwise agreed in writing:

• Ownership passes to the Buyer as of the Date of Sale.

• Physical possession passes to the Buyer on: [Possession Date, if different from Date of Sale].

8. Location, Delivery, and Risk of Loss

Location of Tractor at Time of Transfer: [Property / Farm / Yard Address]

Responsibility for transport:
☐ Buyer is responsible for pickup, loading, and transportation.
☐ Seller is responsible for delivery to: [Delivery Address].

Risk of loss or damage to the Tractor and included items passes to the Buyer when:
☐ The Buyer (or Buyer’s carrier) takes possession at the location above.
☐ Other: [Custom risk-of-loss terms].

9. Liens and Encumbrances

The Seller states that, as of the Date of Sale:

☐ The Tractor and included items are free and clear of all liens, loans, and security interests.

☐ The Tractor and/or included items are subject to the following lien(s) or security interest(s):
Lienholder Name: [Lienholder Name]
Lienholder Address: [Lienholder Address]
Loan/Account Number: [Loan or Account Number]

If any lien exists, the parties should separately agree in writing how the lien will be paid and released and what documents are required to complete a clear transfer of ownership.

10. Condition of Tractor and “As-Is” Sale

Unless specifically stated otherwise in this Section 10, the Tractor and included items are sold “as is” and “with all faults.”

By signing this Bill of Sale:

• The Buyer acknowledges having had the opportunity to inspect the Tractor and any included implements, or have them inspected by a mechanic or technician of the Buyer’s choice.

• The Seller makes no warranties, express or implied, regarding the condition, performance, or fitness of the Tractor or included items for any particular purpose, except as expressly stated in this document.

Optional Limited Warranty (complete only if the Seller is providing a warranty):

☐ The Seller provides the following limited warranty:
Warranty Description: [For example: “30 days on engine and transmission only, parts and labor limited as stated here.”]
Warranty Start Date: [MM/DD/YYYY]
Warranty End Date: [MM/DD/YYYY]

If this box is not checked, no warranty is provided and the sale is “as is.”

11. Taxes, Fees, and Registration

Unless otherwise agreed in writing:

• The Buyer is responsible for any sales, use, or transfer taxes arising from this transaction.

• The Buyer is responsible for any required registration, permits, or documentation related to operating or insuring the Tractor in the Buyer’s jurisdiction.

• The Seller is responsible for its own tax reporting related to the sale proceeds.

12. Additional Terms (Optional)

The parties agree to the following additional terms, if any:

[Additional Term 1 – e.g., “Seller will provide available service records at or before delivery.”]
[Additional Term 2 – e.g., “Seller will assist Buyer in completing any required transfer forms.”]
[Additional Term 3]

13. Acknowledgments

Seller’s Acknowledgment
The Seller certifies that they are the lawful owner of the Tractor and included items or are authorized to sell them, that the information in this Bill of Sale is true and correct to the best of their knowledge, and that they are transferring ownership subject only to any liens disclosed in Section 9.

Buyer’s Acknowledgment
The Buyer certifies that they have reviewed this Bill of Sale, understand and accept the terms of the sale (including any “as-is” language and limited warranties, if any), and acknowledge receipt or right to possession of the Tractor and any included implements and accessories.

14. Signatures

Seller Signature: _______________________________
Seller Printed Name: [Seller Full Name or Authorized Signer]
Title (if business): [Title]
Date: [MM/DD/YYYY]

Buyer Signature: _______________________________
Buyer Printed Name: [Buyer Full Name or Authorized Signer]
Title (if business): [Title]
Date: [MM/DD/YYYY]

15. Witness / Notary (If Desired or Required)

Witness Signature (optional): _______________________________
Witness Printed Name: [Witness Full Name]
Date: [MM/DD/YYYY]

Notary (if required by local law):

State/Province of: [State/Province]
County of: [County]

Subscribed and sworn before me on this _____ day of __________, 20, by [Name(s) of Signer(s)].

Notary Public Signature: _______________________________
Notary Printed Name: [Notary Name]
My Commission Expires: [Date]
Notary Seal (if applicable)