Equipment Bill of Sale Template: Ownership & Sale Terms

Equipment Bill of Sale Template

1. Sale and Agreement Information

This Equipment Bill of Sale (“Bill of Sale”) is made on:

Date of Sale: [MM/DD/YYYY]

Location of Sale (City, State/Province, Country): [Location]

2. Seller Information

Seller Full Legal Name: [Seller Full Name or Business Name]

Seller Contact Person (if business): [Contact Name]

Seller Address: [Street Address, City, State/Province, ZIP/Postal Code, Country]

Seller Phone: [Seller Phone Number]

Seller Email: [Seller Email Address]

3. Buyer Information

Buyer Full Legal Name: [Buyer Full Name or Business Name]

Buyer Contact Person (if business): [Contact Name]

Buyer Address: [Street Address, City, State/Province, ZIP/Postal Code, Country]

Buyer Phone: [Buyer Phone Number]

Buyer Email: [Buyer Email Address]

4. Equipment Description

The Seller sells and transfers to the Buyer the equipment listed below (the “Equipment”).

Itemized Equipment List:

• Item 1: [Description – e.g., “CNC Milling Machine, Make, Model, Year”]

  • Serial Number / Asset Tag: [Serial/Tag]

  • Quantity: [Qty]

  • Condition: [New / Used – Good / Used – Fair / Other]

• Item 2: [Description – e.g., “Office Copier, Make, Model”]

  • Serial Number / Asset Tag: [Serial/Tag]

  • Quantity: [Qty]

  • Condition: [Description]

• Item 3: [Description]

  • Serial Number / Asset Tag: [Serial/Tag]

  • Quantity: [Qty]

  • Condition: [Description]

Item 1: [Description – e.g., “CNC Milling Machine, Make, Model, Year”]

• Serial Number / Asset Tag: [Serial/Tag]

• Quantity: [Qty]

• Condition: [New / Used – Good / Used – Fair / Other]

Serial Number / Asset Tag: [Serial/Tag]

Quantity: [Qty]

Condition: [New / Used – Good / Used – Fair / Other]

Item 2: [Description – e.g., “Office Copier, Make, Model”]

• Serial Number / Asset Tag: [Serial/Tag]

• Quantity: [Qty]

• Condition: [Description]

Condition: [Description]

Item 3: [Description]

[Add additional items as needed.]

Optional:

The parties agree that a more detailed equipment list is attached as Exhibit A – Equipment Schedule, which is incorporated into this Bill of Sale by reference.

5. Purchase Price and Payment

Total Purchase Price for the Equipment: [Currency and Amount]

Payment Method:

☐ Cash

☐ Certified check

☐ Bank transfer

☐ Other: [Describe Payment Method]

Status of Payment on Date of Sale:

☐ Paid in full.

☐ Partial payment made; remaining balance due: [Currency and Amount].

If any portion of the Purchase Price will be paid after the Date of Sale, the parties may sign a separate payment agreement or promissory note describing the payment terms, interest (if any), and consequences of non-payment.

6. Transfer of Ownership and Possession

The Seller hereby sells, transfers, and conveys to the Buyer all rights, title, and interest in and to the Equipment described in Section 4, in exchange for the Purchase Price stated in Section 5.

Unless otherwise agreed in writing:

• Ownership of the Equipment passes to the Buyer as of the Date of Sale.

• Physical possession of the Equipment passes to the Buyer on: [Possession Date, if different].

Ownership of the Equipment passes to the Buyer as of the Date of Sale.

Physical possession of the Equipment passes to the Buyer on: [Possession Date, if different].

7. Delivery, Removal, and Risk of Loss

Unless otherwise agreed:

• The Buyer is responsible for pickup, loading, removal, and transportation of the Equipment from:

  Location of Equipment: [Street Address, City, State/Province, ZIP/Postal Code, Country].

• Risk of loss or damage to the Equipment passes to the Buyer when:

  ☐ The Equipment is paid for and collected by the Buyer or the Buyer’s carrier.

  ☐ Other (describe): [Risk of loss terms].

The Buyer is responsible for pickup, loading, removal, and transportation of the Equipment from:

Location of Equipment: [Street Address, City, State/Province, ZIP/Postal Code, Country].

Risk of loss or damage to the Equipment passes to the Buyer when:

☐ The Equipment is paid for and collected by the Buyer or the Buyer’s carrier.

☐ Other (describe): [Risk of loss terms].

8. Liens and Encumbrances

The Seller states that, as of the Date of Sale:

☐ The Equipment is free and clear of all liens, security interests, and other encumbrances.

☐ The Equipment is subject to the following lien(s) or security interest(s):

• Lienholder Name: [Lienholder Name]

• Lienholder Address: [Lienholder Address]

• Loan/Account Number: [Loan or Account Number]

Lienholder Name: [Lienholder Name]

Lienholder Address: [Lienholder Address]

Loan/Account Number: [Loan or Account Number]

If any lien exists, the parties should separately agree in writing how the lien will be paid and released and what documents are required to complete a clear transfer of ownership.

9. Condition of Equipment and “As-Is” Sale

Unless specifically stated otherwise in this Section 9, the Equipment is sold “as is” and “with all faults.”

By signing this Bill of Sale:

• The Buyer acknowledges having had the opportunity to inspect the Equipment or have it inspected by a technician or other professional of the Buyer’s choice.

• The Seller makes no warranties or guarantees, express or implied, regarding the condition, performance, efficiency, or fitness of the Equipment for any particular purpose, except as expressly stated in this Bill of Sale.

The Buyer acknowledges having had the opportunity to inspect the Equipment or have it inspected by a technician or other professional of the Buyer’s choice.

The Seller makes no warranties or guarantees, express or implied, regarding the condition, performance, efficiency, or fitness of the Equipment for any particular purpose, except as expressly stated in this Bill of Sale.

Optional Limited Warranty (complete only if the Seller is providing a warranty):

☐ The Seller provides the following limited warranty on the Equipment:

Warranty Description: [e.g., “30 days on parts and labor for Item 1 only”]

Warranty Start Date: [MM/DD/YYYY]

Warranty End Date: [MM/DD/YYYY]

If this box is not checked, no warranty is provided and the sale is “as is.”

10. Taxes, Fees, and Records

• The Buyer is responsible for any applicable sales, use, or transfer taxes arising from this transaction.

• The Buyer is responsible for updating its own fixed-asset records, insurance coverage, and any registrations required for the Equipment.

• The Seller is responsible for its own tax reporting related to the sale proceeds.

The Buyer is responsible for any applicable sales, use, or transfer taxes arising from this transaction.

The Buyer is responsible for updating its own fixed-asset records, insurance coverage, and any registrations required for the Equipment.

The Seller is responsible for its own tax reporting related to the sale proceeds.

11. Additional Terms (Optional)

The parties agree to the following additional terms, if any:

[Additional Term 1 – e.g., “Seller will provide available manuals and maintenance records for the Equipment at or before delivery.”]

[Additional Term 2 – e.g., “Certain software licenses are not included and remain with Seller.”]

[Additional Term 3]

12. Acknowledgments

Seller’s Acknowledgment

The Seller certifies that they are the lawful owner of the Equipment or authorized to sell it, that the information in this Bill of Sale (and any attached equipment list) is accurate to the best of their knowledge, and that they are transferring ownership of the Equipment to the Buyer subject only to any liens disclosed in Section 8.

Buyer’s Acknowledgment

The Buyer certifies that they have reviewed this Bill of Sale, understand and accept the terms of the sale (including any “as-is” language and limited warranties, if any), and acknowledge receipt or right to possession of the Equipment described in Section 4.

13. Signatures

Seller Signature: _______________________________

Seller Printed Name: [Seller Full Name or Authorized Signer]

Title (if business): [Title]

Date: [MM/DD/YYYY]

Buyer Signature: _______________________________

Buyer Printed Name: [Buyer Full Name or Authorized Signer]

Title (if business): [Title]

Date: [MM/DD/YYYY]

14. Witness / Notary (If Desired or Required)

Witness Signature (optional): _______________________________

Witness Printed Name: [Witness Full Name]

Date: [MM/DD/YYYY]

Notary (if required by local law):

State/Province of: [State/Province]

County of: [County]

Subscribed and sworn before me on this _____ day of __________, 20, by [Name(s) of Signer(s)].

Notary Public Signature: _______________________________

Notary Printed Name: [Notary Name]

My Commission Expires: [Date]

Notary Seal (if applicable)