Vendor / Seller KYC Form Template

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Company (Requesting KYC): [Your Company Name]

Vendor/Seller Legal Name: [Vendor Legal Name]

Trading Name (DBA) (If Any): [DBA]

Vendor ID (Optional): [ID]

Date Submitted: [Date]

Primary Contact Name/Title: [Name, Title]

Email/Phone: [Contact]

1. Business Identity

1.1 Entity Type: ☐ LLC ☐ Corporation ☐ Partnership ☐ Sole proprietorship ☐ Other: [**]

1.2 Country/State of Registration: [**]

1.3 Registration/Company Number: [**]

1.4 Tax ID (Last 4 digits only) (Optional): [____]

1.5 Registered Address: [**]

1.6 Operating Address (If Different): [**]

1.7 Website/Storefront URL (Optional): [**]

2. Business Activity

2.1 Products/Services Sold: [Describe].

2.2 Industry Category: [**]

2.3 Countries Served/Shipped To: [List].

2.4 Expected Monthly Sales/Payouts (Optional): $[**].

2.5 Refund/Chargeback History (Optional): ☐ None ☐ Yes (describe): [__].

3. Ownership and Control

3.1 Beneficial Owners (Individuals who own/control [__]%+ or as required):

Name: [] | Ownership %: [] | Country of residence: [__]
Name: [] | Ownership %: [] | Country of residence: [__]

Name: [] | Ownership %: [] | Country of residence: [__]

3.2 Directors/Managers/Controllers:

Name: [] | Title: [] | Country: [__]
Name: [] | Title: [] | Country: [__]

Name: [] | Title: [] | Country: [__]

3.3 Authorized Signer for This Form: [Name/Title].

4. Verification Documents (Attach as Requested)

4.1 ☐ Certificate of incorporation/registration

4.2 ☐ Registry extract / good standing certificate

4.3 ☐ Proof of business address

4.4 ☐ Ownership chart/cap table (if applicable)

4.5 ☐ Photo ID for owners/controllers (as required)

4.6 ☐ Tax form (W-9/W-8 or local equivalent) (optional)

4.7 ☐ Other: [List]

5. Sanctions/PEP and Risk Checks (Optional/Internal)

5.1 Screening performed by [Your Company]:

Sanctions: ☐ Clear ☐ Possible match ☐ Not performed
PEP: ☐ Clear ☐ Possible match ☐ Not performed
Adverse media: ☐ Clear ☐ Concern ☐ Not performed

5.2 Notes: [Internal notes].

Sanctions: ☐ Clear ☐ Possible match ☐ Not performed

PEP: ☐ Clear ☐ Possible match ☐ Not performed

Adverse media: ☐ Clear ☐ Concern ☐ Not performed

5.2 Notes: [Internal notes].

6. Payment / Payout Information

6.1 Payment Method: ☐ Bank transfer ☐ ACH ☐ Wire ☐ PayPal ☐ Other: [**]

6.2 Account Holder Name: [**]

6.3 Bank Name: [**]

6.4 Bank Country: [**]

6.5 Routing/SWIFT (Optional): [**]

6.6 Account Number (Last 4 digits only): [____]

6.7 Payout Email/Account (If Applicable): [**]

7. Certification

7.1 The undersigned certifies they are authorized to provide this information and that it is true and complete to the best of their knowledge.

7.2 The vendor agrees to notify [Your Company] of material changes (ownership, address, banking details) within [__] days.

Signatures

Authorized Representative: [Full Name]

Title: [Title]

Date: [Date]

Signature: ___________________________

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Vendor / Seller KYC Form Template

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Vendor / Seller KYC Form Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a vendor/seller KYC form?

A Vendor / Seller KYC Form is used to collect information about vendors, suppliers, or marketplace sellers before onboarding. It helps verify who the vendor is, who owns/controls the business, and where payments should be sent. It can also support fraud prevention and compliance screening.

Who should use it?

Marketplaces, platforms, e-commerce operators, procurement teams, and B2B companies commonly use vendor KYC forms during onboarding — especially when vendors will receive payouts or have access to customer data.

What information should be included?

Typical sections include: legal business details, beneficial owners/controllers, proof documents, sanctions/PEP screening (where applicable), tax information, banking/payout information, and authorized signer certification. This template includes both business identity and payout details.

How do you protect sensitive information?

Collect only what you need, store it securely, limit access, and follow privacy laws. This template includes a data handling note and avoids requesting full ID or account numbers (use partials where possible).

Is this a substitute for legal advice?

No. Compliance requirements vary by jurisdiction and industry. Use this form as part of your internal onboarding and risk procedures.

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