KYC Update / Modification Form Template

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Company/Business Name: [Company Name]

Customer Name: [Customer Legal Name]

Customer ID / Account No.: [ID]

Date of Request/Change: [Date]

Effective Date (If Different): [Date]

Completed By: [Name, Title]

Reviewer/Approver: [Name, Title]

Customer Type: ☐ Individual ☐ Business/Entity

Reason for Update: ☐ Customer request ☐ Periodic review ☐ Document expiry ☐ Monitoring trigger ☐ Other: [__]

1. Summary of Changes

1.1 Brief summary: [1–3 sentences].

2. Updated Customer Details (Check All That Apply)

2.1 Legal name: ☐ No change ☐ Updated to: [**]

2.2 Trading name/DBA: ☐ No change ☐ Updated to: [**]

2.3 Registered address: ☐ No change ☐ Updated to: [**]

2.4 Operating address: ☐ No change ☐ Updated to: [**]

2.5 Phone/email: ☐ No change ☐ Updated to: [**]

2.6 Website: ☐ No change ☐ Updated to: [**]

2.7 Industry/business activity: ☐ No change ☐ Updated to: [**]

2.8 Expected activity/volume: ☐ No change ☐ Updated to: [**]

2.9 Authorized signers: ☐ No change ☐ Updated (list): [**]

2.10 Beneficial owners/controllers: ☐ No change ☐ Updated (details): [**]

2.11 Other: [__]

3. Verification and Re-Checks

3.1 Verification method used: ☐ documents ☐ database ☐ video ☐ other: [__]

3.2 Screening performed:

Sanctions: ☐ Clear ☐ Possible match ☐ Not performed (explain)
PEP: ☐ Clear ☐ Possible match ☐ Not performed (explain)
Adverse media (optional): ☐ Clear ☐ Concern ☐ Not performed (explain)

Sanctions: ☐ Clear ☐ Possible match ☐ Not performed (explain)

PEP: ☐ Clear ☐ Possible match ☐ Not performed (explain)

Adverse media (optional): ☐ Clear ☐ Concern ☐ Not performed (explain)

3.3 Notes: [Notes].

4. Updated Documents Collected

4.1 ☐ Updated ID(s)

4.2 ☐ Proof of address

4.3 ☐ Registry extract / certificate of good standing

4.4 ☐ Ownership chart/cap table

4.5 ☐ Board resolution/authority letter (optional)

4.6 ☐ Other: [List]

5. Risk Review (If Applicable)

5.1 Prior risk rating: ☐ Low ☐ Medium ☐ High

5.2 Updated risk rating: ☐ Low ☐ Medium ☐ High

5.3 Reasons for risk rating (brief): [**]

5.4 Enhanced due diligence required: ☐ No ☐ Yes (steps): [**]

6. Decision and Approval

6.1 Decision: ☐ Approved ☐ Approved with conditions ☐ Rejected ☐ Pending

6.2 Conditions/follow-ups: [__]

6.3 Approval date: [Date]

Signatures

Completed By: [Name, Title]

Date: [Date]

Signature: ___________________________

Reviewed/Approved By: [Name, Title]

Date: [Date]

Signature: ___________________________

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KYC Update / Modification Form Template

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KYC Update / Modification Form Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a KYC update form?

A KYC Update / Modification Form documents changes to a customer’s details after onboarding — such as a new address, updated owners, new authorized signers, or changes in business activities. It helps keep customer due diligence current and supports ongoing compliance monitoring.

When should you use it?

Use it when a customer reports changes, when documents expire, or during periodic KYC refresh cycles. This template includes both customer-provided changes and internal review notes.

What should be updated?

Common updates include: legal name, address, ownership structure, directors, business activity, expected transaction volume, and risk rating. This template includes a structured list and a re-approval section.

Do you need new documents?

Often yes, depending on the change. For example, address changes may require proof of address, ownership changes may require a new registry extract and IDs, and name changes may require updated registration documents. This template includes an attachments checklist.

Does this replace a compliance program?

No. It helps document updates but does not replace jurisdiction-specific AML/KYC requirements. Use it alongside your internal policies and local rules.

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