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Vendor Code of Conduct
Set clear ethical and compliance standards with this Vendor Code of Conduct Template.
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Vendor Code of Conduct Template
This Vendor Code of Conduct (“Code”) sets forth the standards and principles that all vendors, suppliers, contractors, and third-party partners (“Vendors”) must follow when doing business with [Company Name].
1. Compliance with Laws
Vendors must comply with all applicable local, national, and international laws, including labor, trade, environmental, and anti-corruption regulations.
2. Labor and Human Rights
No use of forced, bonded, or child labor.
Respect for fair wages, working hours, and humane treatment.
Uphold diversity, equity, and non-discrimination in the workplace.
3. Health and Safety
Vendors must provide a safe and healthy working environment, implement safety protocols, and comply with occupational health standards.
4. Environmental Responsibility
Vendors are expected to minimize environmental impact, comply with environmental laws, and adopt sustainable practices such as waste reduction and energy efficiency.
5. Business Integrity
Zero tolerance for bribery, corruption, extortion, or fraud.
Vendors must conduct business transparently and avoid conflicts of interest.
Gifts, entertainment, or favors must not be used to influence decisions.
6. Confidentiality and Data Protection
Vendors must protect confidential company information, trade secrets, and comply with data protection laws when handling personal or sensitive data.
7. Monitoring and Enforcement
The Company reserves the right to audit vendors, request compliance documentation, and take corrective action for violations, including contract termination.
8. Reporting Concerns
Vendors are encouraged to report suspected violations or unethical conduct through [Company’s reporting mechanism]. Retaliation against whistleblowers will not be tolerated.
9. Acknowledgment
By signing below, the Vendor acknowledges receipt of and agreement to comply with this Vendor Code of Conduct.
Signatures
Vendor: ____________________________ Date: _________
Name/Title: _________________________________________
Company Representative: ___________________ Date: _________
Name/Title: __________________________________________
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Vendor Code of Conduct
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VENDOR CODE OF CONDUCT FAQ
What is a Vendor Code of Conduct?
A Vendor Code of Conduct is a formal document that communicates the expectations a company has for its vendors regarding ethical practices, legal compliance, and responsible operations.
Why is a Vendor Code of Conduct important?
It helps safeguard the company’s reputation, ensures legal and regulatory compliance, and promotes responsible sourcing. By holding vendors accountable, it reduces risk and strengthens long-term business partnerships.
When should you use a Vendor Code of Conduct?
Use it when onboarding new vendors, renewing vendor agreements, or conducting compliance audits. It serves as both a preventative and corrective tool in managing supply chain integrity.
What should a Vendor Code of Conduct include?
It should cover labor standards, workplace safety, environmental sustainability, business integrity, anti-bribery rules, confidentiality, and compliance monitoring.
Is a Vendor Code of Conduct legally binding?
It can be legally binding if incorporated into vendor agreements. Otherwise, it functions as a policy guide. Companies often require acknowledgment or signature to reinforce accountability.
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