Free template
KYC Form Template for Customer Verification & Compliance Template – Texas
This version organizes owners, controllers, and authorized signers in a structured table to reduce ambiguity during review.
Downloaded 3399 times
KYC Form Template for Customer Verification & Compliance Template – Texas
Download template
KYC Form Template
1. Business Information (If Applicable)
Business Name: [Business Legal Name]
Registration Number: [Registration Number]
Type of Business: [Type of Business]
Business Address: [Business Address]
2. Customer Information
Customer Type: [Individual/Business]
Full Name: [Full Legal Name]
Date of Birth: [MM/DD/YYYY]
Nationality: [Nationality]
3. Contact Details
Address: [Street Address], [City], [Texas] [ZIP]
Phone: [Phone Number] Email: [Email Address]
4. Identification Details
ID Type: [Passport/Driver’s License/National ID/Other]
ID Number: [Identification Number]
ID Expiration Date: [MM/DD/YYYY]
5. Proof of Identity and Address
Photo ID Reference ID: [File ID / Link / Repository Reference]
Proof of Address Reference ID: [File ID / Link / Repository Reference]
Entity Document Reference ID (if applicable): [File ID / Link / Repository Reference]
6. Risk Assessment and Internal Review (Internal Use)
Risk Level: [Low/Medium/High]
Enhanced Review Required: [Yes/No]
Reviewed By: [Reviewer Name] Date: [MM/DD/YYYY] Decision: [Approved/Declined/Pending]
7. Declaration and Consent
I hereby declare that the information provided is true, accurate, and complete.
I authorize [Company Name] to verify the details provided and to retain this information for compliance purposes.
Signature: [Ink Signature/E-Sign Method] Date: [MM/DD/YYYY]
8. MODULE: Ownership and Authority Matrix (If Applicable)
Name | Role | Ownership % | Contact | ID Reference ID |
[Name] | [Owner/Controller/Authorized Signer] | [% or N/A] | [Phone/Email] | [File ID] |
[Name] | [Owner/Controller/Authorized Signer] | [% or N/A] | [Phone/Email] | [File ID] |
[Name] | [Owner/Controller/Authorized Signer] | [% or N/A] | [Phone/Email] | [File ID] |
9. MODULE: Source of Funds (If Collected)
Source of Funds: [Salary/Business Revenue/Savings/Asset Sale/Other]
Optional Description: [Description]
Supporting Record Reference ID: [File ID]
10. MODULE: Submitter Details (If Not the Customer)
Submitted By: [Customer/Authorized Signer/Representative]
Name: [Name] Relationship/Authority: [Role/Authority]
Contact: [Phone/Email]
Flash deal
Flash deal
Today
Today
No time to fill it up? Generate your custom agreement with AI Lawyer in seconds
What’s Included
Legal Research
Legal Research
Legal Research
Contract Drafting
Contract Drafting
Contract Drafting
Document Review
Document Review
Document Review
Risk Analytics
Risk Analytics
Risk Analytics
Citation Verification
Citation Verification
Citation Verification
Easy-to-understand jargon
Easy-to-understand jargon
Easy-to-understand jargon
Details
Learn more about
KYC Form Template for Customer Verification & Compliance Template – Texas
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Texas KYC Form Template FAQ
What is the difference between a customer KYC file for an individual versus an entity?
Individual KYC files typically focus on identity and address verification, while entity files also need a clear record of the business profile and the people connected to the organization. That can include ownership, control persons, or authorized signers depending on how your onboarding is structured. A clean entity file avoids ambiguity by listing names, roles, and document reference IDs in a structured way. Even if your process only needs a summary, distinguishing between the entity and the individuals behind it makes later updates easier when signers change or ownership evolves.
Why is an ownership and authority matrix useful during onboarding?
An ownership and authority matrix puts key people details into rows and columns so reviewers can quickly confirm who is connected to the entity and what capacity they have. It also helps prevent omissions when there are multiple individuals involved, because each row prompts the same set of fields. This structure is easier to update than a paragraph if the entity changes its signers or controllers. It can also reduce back-and-forth because follow-ups can be tied to a specific row. The matrix is intended as an internal organization tool, not as a legal determination by itself.
How should the form capture source of funds without becoming overly intrusive?
A practical approach is to use a short category field for source of funds, paired with an optional description when more context is needed. This allows routine customers to complete the form quickly while giving reviewers a way to document higher-risk scenarios. If supporting records are collected, referencing them by file ID keeps sensitive detail out of the main form. The key is consistency: the same categories and the same reference method across customers make internal review faster and reduce subjective interpretation.
Can someone submit KYC information on behalf of the customer?
Some onboarding processes allow an authorized representative to submit documents, but the file should clearly record who submitted the information and what authority they claim. This helps reviewers know who to contact for follow-up and reduces confusion about whether the customer personally confirmed key details. If your process requires the customer’s own declaration, the consent section can still be signed by the customer even when a representative handled the upload. Clear attribution is the main goal, because it keeps the record coherent when multiple people are involved.
What should be done when documents are incomplete or hard to read?
When a document is unclear, record the issue in internal notes and request a replacement with a clear due date rather than proceeding on assumptions. A structured follow-up entry helps teams avoid repeating requests and keeps the case moving. If multiple versions are submitted, use reference IDs to distinguish them so reviewers know which scan was accepted. This is especially important for IDs with glare, cropped corners, or unreadable numbers. A file that shows what was received, what was rejected, and what was accepted is easier to defend and easier to manage later.
How can AI Lawyer help standardize entity onboarding packets?
AI Lawyer can help you keep entity onboarding consistent by using repeatable sections for business details, ownership and authority capture, and document reference IDs. This reduces the chance that a file is approved with missing information simply because a reviewer could not find it. It also makes training easier because staff learn one structure and apply it across customers. You still control what you require and how you verify it, but a standardized template can reduce rework, shorten turnaround times, and improve handoff quality between teams.
Does completing the KYC form guarantee approval or ongoing access?
No. The form is a collection and documentation tool, not a promise of approval. A business may still request additional information, pause onboarding, or decline the relationship based on internal criteria or inconsistencies discovered during verification. The value of the form is that it shows what information was provided and what decision was recorded at that time. Keeping decision status, reviewer identity, and dates in the file makes outcomes clear and reduces confusion if the customer asks why more information is needed later.
Similar templates
Other templates from
Policy and Compliance Documents
Money back guarantee
Free trial
Cancel anytime
AI Lawyer protects
your rights and wallet
Money back guarantee
Free trial
Cancel anytime
AI Lawyer protects
your rights and wallet
Money back guarantee
Free trial
Cancel anytime
AI Lawyer protects
your rights and wallet
Money back guarantee
Free trial
Cancel anytime