Free template
Litigation Hold Notice
Preserve records and evidence effectively with this Litigation Hold Notice Template.
Downloaded 3344 times
Litigation Hold Notice Template
[Company Letterhead]
Date: [MM/DD/YYYY]
To: [Employees / Custodians Concerned]
From: [General Counsel / Legal Department]
Subject: Litigation Hold Notice – Preservation of Records
1. Purpose
This Litigation Hold Notice is issued in connection with [Case Name / Matter Description]. You are directed to preserve all relevant records, data, and documents that may relate to this matter.
2. Scope of Preservation
You must preserve, without alteration or deletion, the following types of information:
Emails and electronic communications.
Contracts, invoices, and financial records.
Personnel files and HR-related documents.
Meeting notes, presentations, or reports.
Any other materials potentially relevant to the matter.
3. Suspension of Normal Destruction
Effective immediately, all scheduled deletion, overwriting, or destruction of records related to this matter must be suspended until further notice. This includes auto-deletion policies, shredding schedules, and digital purge processes.
4. Employee Responsibilities
Do not delete, modify, or conceal relevant information.
Preserve both electronic and paper records.
Contact the Legal Department if you are unsure whether a document is covered.
5. Confidentiality
This Notice and the underlying matter are confidential. Do not discuss with anyone outside the company unless authorized by Legal.
6. Questions and Assistance
If you have questions about what to preserve or how to comply, contact:
[Legal Department Contact Information].
7. Duration
This Litigation Hold remains in effect until you are notified in writing that it has been lifted.
Acknowledgment of Receipt:
I acknowledge that I have received, read, and understood this Litigation Hold Notice, and I agree to comply with its requirements.
Signature: ____________________________
Name: ______________________________
Date: _______________________________
Generate
Generate
Generate
Litigation Hold Notice
Litigation Hold Notice
Litigation Hold Notice
in seconds with AI
in seconds with AI
in seconds with AI
Save time and avoid mistakes!
Try for Free
Details
Learn more about
Litigation Hold Notice
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
LITIGATION HOLD NOTICE FAQ
What is a Litigation Hold Notice?
A Litigation Hold Notice is a communication issued by a company’s legal department or counsel requiring employees to preserve documents, emails, and other data potentially relevant to litigation or investigation.
Why is a Litigation Hold Notice important?
It ensures compliance with legal obligations to preserve evidence, prevents accidental or intentional destruction of records, and protects the organization from penalties, sanctions, or adverse court rulings.
When should a Litigation Hold Notice be issued?
It should be issued as soon as litigation is reasonably anticipated, not only after a lawsuit is filed. Early issuance ensures that no relevant information is lost or destroyed.
What should a Litigation Hold Notice include?
It should identify the case or issue, specify the types of records to be preserved, explain how to suspend normal document destruction processes, and provide instructions for questions or clarifications.
Who receives a Litigation Hold Notice?
It is typically sent to employees, departments, or third parties who may possess relevant information, such as IT, finance, or operations teams, depending on the matter.
Need a customized Litigation Hold Notice?
Use our AI-powered builder to generate a tailored Litigation Hold Notice in minutes—professional, compliant, and ready to distribute.
Similar templates
Other templates from
Policy and Compliance Documents
Money back guarantee
Free trial
Cancel anytime
AI Lawyer protects
your rights and wallet
Money back guarantee
Free trial
Cancel anytime
AI Lawyer protects
your rights and wallet
Money back guarantee
Free trial
Cancel anytime
AI Lawyer protects
your rights and wallet
Money back guarantee
Free trial
Cancel anytime