Litigation Hold Notice Template: Preserve Evidence & Legal Duty

Typical length: 4-6 pages
AI Assisted
Export: PDF & DOCX
Multi-jurisdiction ready

Get your custom agreement in minutes Create Agreement

4.8 Rating Downloaded 4644 times

Google For Startups NVIDIA Inception Program

Litigation Hold Notice Template

[Company Letterhead]

Date: [MM/DD/YYYY]

To: [Employees / Custodians Concerned]

From: [General Counsel / Legal Department]

Subject: Litigation Hold Notice – Preservation of Records

1. Purpose

This Litigation Hold Notice is issued in connection with [Case Name / Matter Description]. You are directed to preserve all relevant records, data, and documents that may relate to this matter.

2. Scope of Preservation

You must preserve, without alteration or deletion, the following types of information:

Emails and electronic communications.
Contracts, invoices, and financial records.
Personnel files and HR-related documents.
Meeting notes, presentations, or reports.
Any other materials potentially relevant to the matter.

Emails and electronic communications.

Contracts, invoices, and financial records.

Personnel files and HR-related documents.

Meeting notes, presentations, or reports.

Any other materials potentially relevant to the matter.

3. Suspension of Normal Destruction

Effective immediately, all scheduled deletion, overwriting, or destruction of records related to this matter must be suspended until further notice. This includes auto-deletion policies, shredding schedules, and digital purge processes.

4. Employee Responsibilities

Do not delete, modify, or conceal relevant information.
Preserve both electronic and paper records.
Contact the Legal Department if you are unsure whether a document is covered.

Do not delete, modify, or conceal relevant information.

Preserve both electronic and paper records.

Contact the Legal Department if you are unsure whether a document is covered.

5. Confidentiality

This Notice and the underlying matter are confidential. Do not discuss with anyone outside the company unless authorized by Legal.

6. Questions and Assistance

If you have questions about what to preserve or how to comply, contact:

[Legal Department Contact Information].

7. Duration

This Litigation Hold remains in effect until you are notified in writing that it has been lifted.

Acknowledgment of Receipt:

I acknowledge that I have received, read, and understood this Litigation Hold Notice, and I agree to comply with its requirements.

Signature: ____________________________

Name: ______________________________

Date: _______________________________

Download Free Template

Get your complete
agreement in minutes

Select a template

Each template already follows legal structure and best practices.

Provide details

The agreement is automatically filled and adapted to your inputs.

Review & download

Check the generated document, make edits if needed, and download a ready-to-use agreement.

Details

Learn more about

Litigation Hold Notice Template: Preserve Evidence & Legal Duty

Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.

Learn more

Frequently asked

Litigation Hold Notice Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a Litigation Hold Notice?

A Litigation Hold Notice is a communication issued by a company’s legal department or counsel requiring employees to preserve documents, emails, and other data potentially relevant to litigation or investigation.

Why is a Litigation Hold Notice important?

It ensures compliance with legal obligations to preserve evidence, prevents accidental or intentional destruction of records, and protects the organization from penalties, sanctions, or adverse court rulings.

When should a Litigation Hold Notice be issued?

It should be issued as soon as litigation is reasonably anticipated, not only after a lawsuit is filed. Early issuance ensures that no relevant information is lost or destroyed.

What should a Litigation Hold Notice include?

It should identify the case or issue, specify the types of records to be preserved, explain how to suspend normal document destruction processes, and provide instructions for questions or clarifications.

Who receives a Litigation Hold Notice?

It is typically sent to employees, departments, or third parties who may possess relevant information, such as IT, finance, or operations teams, depending on the matter.