Policy and Compliance Documents

Table of Contents

1. Essential Policy & Compliance Documents

  1.1 Volunteer Application Form

  1.2 Telehealth Consent Form

  1.3 Refund Policy

  1.4 HIPAA Business Associate Agreement (BAA) Template

  1.5 Disclaimer Template

  1.6 Data Processing Agreement (DPA)

  1.7 Cookie Policy

  1.8 Acceptable Use Policy (AUP)

  1.9 Vulnerability Disclosure Policy

  1.10 Vendor Due Diligence Questionnaire

  1.11 Vendor Code of Conduct

  1.12 Third-Party Risk Assessment Questionnaire

  1.13 Social Media Policy

  1.14 Shipping Policy

  1.15 Sanctions Compliance Policy

  1.16 Safety Plan

  1.17 Return and Exchange Policy

  1.18 Records Retention Policy

  1.19 Records of Processing Activities (RoPA)

  1.20 Procurement Policy

  1.21 Privacy Policy Template

  1.22 Preservation Letter

  1.23 Nonprofit Bylaws

  1.24 Non-Disparagement Agreement

  1.25 Litigation Hold Notice

  1.26 KYC Form

  1.27 Joint Controller Agreement

  1.28 Information Security Policy

  1.29 Incident Response Plan

  1.30 GDPR Privacy Notice (UK/EU).

  1.31 Export Control Compliance Policy

  1.32 Electronic Communications Policy

  1.33 Disaster Recovery Plan

  1.34 Data Sharing Agreement

  1.35 Data Retention Policy

  1.36 Data Protection Impact Assessment (DPIA)

  1.37 CCPA Privacy Notice

  1.38 Business Continuity Plan

  1.39 Bug Bounty Policy

  1.40 Bring Your Own Device (BYOD) Policy

  1.41 Anti-Money Laundering Policy

  1.42 Anti-Bribery and Corruption Policy

  1.43 Access Control Policy

  1.44 Cell Phone Policy

  1.45 Emergency Action Plan

  1.46 Accident Incident Report

  1.47 Open Source Software Policy Template

  1.48 Approval Request Form Template

  1.49 Software Bill of Materials (SBOM) Template

  1.50 Third-Party Notices Template

  1.51 Open Source Contribution Policy Template

  1.52 Individual Contributor License Agreement (CLA) Template

  1.53 Corporate Contributor License Agreement (CCLA) Template

  1.54 License Compatibility Matrix Template

  1.55 Cybersecurity Policy Template

  1.56 Data Breach Response Playbook Template

  1.57 Security Incident Report Form Template

  1.58 Ransomware Response Checklist Template

  1.59 Incident Communications Plan Template

  1.60 Incident Post-Mortem Report Template

  1.61 Vulnerability Management Policy Template

  1.62 Cancellation Policy Template

  1.63 Change Request Form Template

2. Regional Requirements by State & Abroad

  2.1 West Coast: California and Washington

  2.2 Northeast: New York

  2.3 Southern States: Texas and Florida

  2.4 Midwest: Illinois

3. News & Legal Updates (2024–2025)

  3.1 California: CPRA Enforcement & Privacy Updates

  3.2 Florida: Digital Bill of Rights

  3.3 New York: SHIELD Act Amendments

  3.4 Texas: Comprehensive Privacy Law

  3.5 Illinois: Biometric Law Tweaks

  3.6 Washington: My Health My Data Act3.7 EU: Crackdown on Cookies & Contracts

4. Conclusion: Why Compliance in Policy Documentation Matters

1. Essential Policy & Compliance Documents for Your Business

Business today is not just about profit margins – it’s about trust, safety, and legal compliance. Having standardized and legally sound policy documents is crucial for efficient operations and risk management. AI Lawyer offers a suite of templates that streamline your compliance workflow, reduce legal errors, and ensure you meet regulatory standards.

Relying on ad-hoc or outdated policies is like playing with fire. If your business uses patched-together privacy notices or inconsistent consent forms, you risk legal penalties and eroding customer trust. Errors such as missing a required clause in a data agreement or failing to obtain a proper consent aren’t just technicalities – they can lead to fines, lawsuits, or reputational damage. Transitioning to digital, standardized compliance document templates isn’t mere bureaucracy – it fundamentally improves legal safety, accountability, and confidence in your organization.

According to Draftable’s legal experts, professionally designed templates include crucial stipulations to maintain compliance with laws and reduce the risk of disputes by clearly defining each party’s responsibilities Draftable. In short, standardizing your policy and compliance documents saves time, minimizes ambiguity, and helps you “get it right the first time,” avoiding costly missteps. In this comprehensive guide, we’ll explore how specific compliance document templates can revolutionize your operations – clarifying each document’s purpose, highlighting state-specific requirements, and reviewing recent regulatory changes. You’ll also see real-world examples of how these templates protect businesses and practical tips to keep your documentation airtight.

Related reading: If you're also looking to simplify your client contracts or financial paperwork, check out these helpful guides:

• Sales Documents and Forms

• Financial Agreements

Quick Highlights:

• How Templates Reduce Legal Risks: See how using AI-powered templates for consent forms, policies, and agreements cuts down errors and ensures you meet regulatory requirements every time.

• Key Legislative Changes Affecting Compliance (2024–25): Learn about new privacy laws (from California’s CPRA to Europe’s GDPR) and what they mean for your policies, from data processing agreements to cookie notices.

• Real Examples of Compliance in Action: Discover how organizations avoided fines by using proper Business Associate Agreements and how clear refund policies improved customer trust.

• Actionable Compliance Tips: Get checklists of common mistakes (like missing a state-specific clause) and how AI Lawyer helps you catch and correct them before they become problems.
  
  

1.1 Volunteer Application Form

A Volunteer Application Form collects information about individuals offering their time, including personal details, availability, interests, and relevant experience. Crucially, it often includes a consent for background checks or reference checks, which is vital for roles involving vulnerable populations. Using a standardized volunteer form template ensures you gather all necessary information and permissions upfront, helping you place volunteers appropriately and maintain a safe environment. According to a legal bulletin, California’s recent AB 506 requires youth organizations to perform background checks and training for volunteers Ministry Pacific. A good form will include a clause where volunteers agree to these checks, keeping your nonprofit compliant with such laws.

Download Template: Volunteer Application Form

For more information please refer to our article: Volunteer Application Form Template - When and When to Use

Or create your own document yourself with the help of AI.

1.2 Telehealth Consent Form

A Telehealth Consent Form secures a patient’s informed consent to receive healthcare via telecommunication technologies (video, phone, etc.). It outlines the nature of telehealth, its potential risks (e.g., technical failures, privacy concerns), and confirms the patient’s right to withdraw consent. A standardized template ensures no required element is missed – such as disclosing if sessions may be recorded, or reminding patients of emergency procedures if tech fails. Many states mandate telehealth consent: for instance, California law requires providers to obtain and document a patient’s consent prior to delivering telehealth services (CCHPCA) — verbal consent is allowed but must be noted in the record. By using AI Lawyer’s telehealth consent template, healthcare providers can be confident they meet these requirements uniformly. This not only avoids regulatory breaches but also builds patient trust by being transparent. During the COVID-19 era, telehealth usage exploded — one study noted a 766% increase in early 2020 — underscoring the importance of having proper consent in place.

Download Template: Telehealth Consent Form

For more information please refer to our article: Telehealth Consent Forms in 2025

Or create your own document yourself with the help of AI.

1.3 Refund Policy

A Refund Policy sets the terms for returns, exchanges, or refunds, letting customers know under what conditions they can get their money back. This document is essential for retail and e-commerce compliance – and it doubles as a customer service cornerstone. A clear, fair refund policy template can reduce disputes and chargebacks by managing expectations. It’s also legally required to disclose in many places: e.g., Florida law states if a retailer doesn’t offer refunds, they must post a notice or else consumers can return goods within 7 days for a full refund. California law similarly obligates merchants to post their refund policy unless they offer full refunds within 7 days. Using a template helps ensure you include all legally required language (like restocking fees, return time limits) and that your policy is prominently visible. Remember, refund terms can impact buying behavior – 67% of shoppers read a store’s return policy before purchasing, and an overwhelming 88% will abandon a retailer who suddenly imposes return fees. In short, a well-crafted refund policy template not only keeps you compliant but also fosters customer loyalty by being transparent and fair.

Download Template: Refund Policy

For more information please refer to our article: Refund Policy - Why Is It Must for Your Business

Or create your own document yourself with the help of AI.

1.4 HIPAA Business Associate Agreement (BAA) Template

Any healthcare provider or health plan (a “Covered Entity” under HIPAA) that works with an outside vendor handling protected health information must execute a Business Associate Agreement (BAA). This contract ensures the Business Associate will safeguard PHI in accordance with HIPAA’s Privacy and Security Rules – including implementing safeguards, reporting breaches, and using PHI only for the contracted purposes. The BAA template by AI Lawyer includes all the required clauses (45 CFR 164.504(e)), saving you from accidentally omitting something that regulators expect. This is no trivial matter: HHS has penalized entities for not having BAAs – a small clinic in Illinois was fined $31,000 in 2017 solely for failing to have a BAA with its records storage vendor HHS. In other cases, breaches coupled with missing BAAs led to massive fines (e.g., in 2016 an institute paid $3.9M in a settlement partly due to oversight in their partner agreements) HIPAA Journal. By using a BAA template, you ensure consistency and compliance across all your vendor contracts. AI Lawyer keeps the template updated with the latest regulatory language, so when rules evolve (such as new HITECH Act provisions or 2025 HIPAA updates), your agreements will too. Ultimately, a solid BAA template doesn’t just avoid penalties – it also sets clear expectations with your vendors, reducing the risk of data breaches down the line.

Download Template: HIPAA Business Associate Agreement (BAA) Template

For more information please refer to our article: HIPAA Business Associate Agreement Template - Why You Need This

Or create your own document yourself with the help of AI.

1.5 Disclaimer Template

Disclaimers are those short statements that limit your liability or clarify your obligations – for example, “Information on this website is not legal advice” or “Results may vary.” A Disclaimer Template helps you craft these statements in a legally sound way, tailored to your business. Why is this important? Because a poorly worded disclaimer is effectively no disclaimer at all. For instance, if you run a financial blog, failing to disclaim that content is not personalized investment advice could leave you open to claims if someone relies on it and loses money. Or if you sell dietary supplements, you must include FDA-mandated disclaimers like “These statements have not been evaluated by the FDA…” Using AI Lawyer’s disclaimer template ensures you cover all bases – from general liability waivers to specific industry notices (such as attorney advertising disclaimers or medical advice caveats).

It’s also critical to place disclaimers conspicuously. Our template comes with guidance on where and how to display the text (e.g., on webpages, emails, contracts). Remember, disclaimers have limits: they cannot override certain consumer rights or safety laws. For example, in some jurisdictions you can’t disclaim implied product warranties unless you do so in a prescribed manner (like in all caps or bold). The template incorporates these legal standards so your disclaimers are enforceable. Bottom line: a disclaimer template gives your business an extra shield – reducing the likelihood of someone successfully claiming they were misled by your content or services.

Download Template: Disclaimer Template

For more information please refer to our article: Disclaimer Template - Professional Use and Information

Or create your own document yourself with the help of AI.

1.6 Data Processing Agreement (DPA)

In the age of data privacy, a Data Processing Agreement (DPA) is one of the most crucial documents for compliance when you outsource any data handling. This agreement, typically between your company (as the “Controller”) and a service provider (as the “Processor”), spells out how personal data will be processed and protected. If you cater to EU residents or comply with GDPR, DPAs are legally required – Article 28 of GDPR mandates a laundry list of clauses (from the processor acting only on your instructions to deletion of data after contract end) Orrick. Many U.S. state privacy laws (such as in California, Virginia, Colorado, and the new Texas Privacy Act) also require similar contracts with third parties White & Case.

The DPA template from AI Lawyer distills these requirements into a ready-to-use format. It covers details like scope of processing, duration, data subject rights, sub-processor approval, and security measures. By using a template, you ensure consistency – every vendor that touches personal data signs the same robust terms. This closes the loopholes that often cause trouble. Consider that in France, a software company (Dedalus) was fined €1.5 million after a breach, partly because its client contracts lacked required data protection clauses Orrick. Regulators won’t hesitate to enforce these provisions.

Using an AI Lawyer DPA template not only helps avoid fines but also builds trust with customers and partners. It demonstrates you take privacy seriously and contractually bind your vendors to do the same. The template is updated as laws evolve (for instance, if new standard contractual clauses or cross-border transfer rules come into play, you’ll be notified to include them).

Download Template: Data Processing Agreement (DPA)

For more information please refer to our article: Data Processing Agreement (DPA) - Be Professional

Or create your own document yourself with the help of AI.

1.7 Cookie Policy

If your website uses cookies (and practically every site does), you need a Cookie Policy to inform users about it. This document (often presented as a banner plus a detailed page) explains what cookies or trackers are deployed, what they do, what data they collect, and how users can manage their preferences. In regions like the EU, it’s not just a nicety – it’s the law. Users must give informed consent for non-essential cookies under regulations derived from the ePrivacy Directive and GDPR. Regulators have been actively policing this: in 2023, France’s CNIL fined a popular health website €100,000 for improper cookie consent implementation Global Privacy Blog.

A well-crafted Cookie Policy template helps you comply by clearly listing categories of cookies (e.g., essential, analytics, advertising), their purpose, and duration. It also includes language for how a user can opt out or change settings (like linking to a preference center or browser settings instructions). AI Lawyer’s template is drafted to meet GDPR/EU requirements, and it’s adaptable to U.S. practices too (e.g., reflecting California’s “Do Not Sell or Share” link if cookies involve data sharing).

Even if you’re not in Europe, having a transparent cookie policy is part of building customer trust. With privacy consciousness at an all-time high, users appreciate knowing what data you collect. Also, multiple U.S. states (California, Colorado, Connecticut, etc.) have opt-out rules for targeted advertising cookies, which effectively necessitate a disclosure and mechanism to comply. Our template includes placeholders for these state-specific provisions so you can easily localize it.

Download Template: Cookie Policy

For more information please refer to our article: Cookie Policy (DPA): Essential Compliance for 2025

Or create your own document yourself with the help of AI.

1.8 Acceptable Use Policy (AUP)

An Acceptable Use Policy is a set of rules that users must agree to for accessing your organization’s network, software, or services. It’s commonly used for employees (governing use of company IT equipment and internet) and for customers of online platforms (to prevent misuse like spam, harassment, or illegal activities). Having an AUP template is vital in the cybersecurity context – it acts as a preventive measure and an enforcement tool. If an employee violates the rules (say by installing unapproved software or leaking data), you can point to the signed AUP as grounds for disciplinary action. If a platform user uploads unlawful content, your AUP will usually give you the right to suspend their account. In short, it mitigates risks by making expectations clear.

AI Lawyer’s AUP template is comprehensive: it covers typical provisions such as no illegal activity, no intellectual property infringement, no security tampering, and proper use of resources. Importantly, it’s written in plain language (which is especially wise as some jurisdictions like New York demand consumer-facing documents be in plain language Consumer Finance Monitor). The template also includes a clause obtaining user acknowledgement, which can be critical to prove the user agreed to the rules.

From a compliance standpoint, an AUP can help with regulatory requirements too. For example, financial institutions often must have policies for employee use of email and internet to satisfy data security regulations. And under frameworks like ISO 27001 or NIST, acceptable use is a baseline control. Our template aligns with these best practices.

One common mistake is letting the AUP stagnate. Technology evolves (think of how BYOD – bring your own device – or cloud apps introduced new risks). Policies must keep up. The benefit of using an AI Lawyer template is that we periodically remind you to review and update the AUP, and even suggest new clauses if, say, a wave of AI tools or new social media usage calls for it. As a stark reminder, studies have shown that many organizations lag in this area – human error is the leading cause of security incidents and yet companies often under-invest in policies and training Information Shield. Ensuring you have a current AUP (and that everyone abides by it) is a low-cost way to significantly reduce those human-factor risks.

Download Template: Acceptable Use Policy (AUP)

For more information please refer to our article: Acceptable Use Policy (AUP) Free to Download Template

Or create your own document yourself with the help of AI.

1.9 Vulnerability Disclosure Policy

A Vulnerability Disclosure Policy provides a clear and safe way for external researchers, ethical hackers, and customers to report security weaknesses. It sets the scope of systems covered, acceptable testing methods, communication channels, and timelines for acknowledgment and remediation. Crucially, it includes “safe harbor” language so good-faith reporters are protected from legal consequences.

Adopting a VDP is no longer optional for many organizations. CISA has mandated U.S. federal agencies to publish such policies, and ISO/IEC 29147 offers global best practices. Industry reports show that companies with VDPs resolve issues significantly faster and face fewer unreported vulnerabilities. In contrast, businesses without structured policies often ignore or mishandle reports, leading to costly breaches.

AI Lawyer’s template covers all required elements, from scope definition to legal protections, and can easily integrate with bug bounty programs. Having a strong VDP not only improves cybersecurity but also demonstrates transparency and accountability, building trust with regulators, researchers, and customers alike.

Download Template: Vulnerability Disclosure Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.10 Vendor Due Diligence Questionnaire

A Vendor Due Diligence Questionnaire is a structured assessment used to evaluate third-party vendors before or during engagement. It gathers key information about a vendor’s ownership, operations, data security, compliance, and financial stability. The goal is to identify potential risks — legal, financial, reputational, or cybersecurity-related — before they impact your business.

Vendor vetting has become a critical compliance practice. Regulatory frameworks such as GDPR, HIPAA, SOC 2, and ISO 27001 all require organizations to assess their vendors’ security and privacy practices. In 2025, enforcement of supply chain and third-party risk management rules has expanded — for example, the SEC now emphasizes vendor risk in cybersecurity disclosures, and the FTC has penalized firms for failing to monitor service providers handling consumer data.

AI Lawyer’s Vendor Due Diligence Questionnaire template includes standardized sections for data protection, subcontractor use, incident response, and financial health. It also provides sample scoring criteria, making it easier to compare multiple vendors objectively. By using a consistent due diligence process, businesses can demonstrate compliance, reduce exposure to vendor-related breaches, and strengthen procurement decisions. Ultimately, a well-structured VDDQ is not just a compliance document — it’s a proactive shield for your organization’s integrity and reputation.

Download Template: Vendor Due Diligence Questionnaire

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.11 Vendor Code of Conduct

A Vendor Code of Conduct defines the ethical, legal, and operational standards that all third-party suppliers must follow when doing business with your organization. It typically covers labor practices, environmental responsibility, data protection, anti-bribery rules, and compliance with applicable laws.

In 2025, many regulators and corporations have strengthened supplier ethics requirements — especially under ESG, modern slavery, and anti-corruption laws. For example, the EU Corporate Sustainability Due Diligence Directive (CSDDD) and the U.S. Foreign Corrupt Practices Act both require companies to demonstrate active oversight of their supply chains.

AI Lawyer’s Vendor Code of Conduct template outlines clear expectations for behavior, reporting mechanisms, and audit rights. It helps businesses ensure consistency across global vendors and reduce the risk of ethical or compliance violations. Having a well-drafted vendor code not only protects reputation but also builds trust with customers, investors, and regulators.

Download Template: Vendor Code of Conduct

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.12 Third-Party Risk Assessment Questionnaire

A Third-Party Risk Assessment Questionnaire helps organizations evaluate the security, privacy, financial, and operational risks posed by external partners or service providers. It ensures that vendors handling sensitive data or critical operations meet your internal and regulatory standards.

Growing regulatory focus makes this process essential — frameworks such as GDPR, NIST SP 800-171, and ISO 27036 emphasize continuous vendor monitoring. In 2025, the SEC and FTC both highlighted that third-party cyber incidents remain among the top compliance failures, urging businesses to maintain documented risk assessments.

AI Lawyer’s questionnaire template includes structured sections on data protection, incident response, subcontractor management, and compliance certifications. It standardizes evaluations across all partners, helping teams detect weak points before they lead to breaches or service disruptions. A consistent assessment process not only ensures compliance but also strengthens trust and resilience across the entire vendor ecosystem.

Download Template: Third-Party Risk Assessment Questionnaire

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.13 Social Media Policy

A Social Media Policy outlines how employees and representatives may use social media when referencing or representing the organization. It sets boundaries for appropriate posting, confidentiality, tone, and brand consistency, helping prevent reputational or legal issues.

In 2025, social media compliance has become a governance priority — especially under advertising disclosure rules (FTC Endorsement Guides) and data privacy laws that apply to user-generated content. Many companies now face risks from employee posts leaking confidential data or violating intellectual property.

AI Lawyer’s Social Media Policy template defines acceptable use, content ownership, privacy safeguards, and disciplinary measures for violations. It also includes guidance for distinguishing personal versus professional accounts. A clear social media policy protects both the organization and its employees, ensuring communication remains professional, lawful, and aligned with brand values.

Download Template: Social Media Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.14 Shipping Policy

Shipping Policy – A Shipping Policy explains how a business processes, ships, and delivers customer orders. It typically covers processing times, shipping methods, delivery estimates, costs, and responsibilities in case of delays or lost packages. A clear policy helps manage expectations and reduce customer disputes.

In 2025, e-commerce regulations have tightened around transparency — particularly under FTC and EU consumer rules requiring clear disclosure of delivery timelines and refund options for undelivered goods. Many U.S. states also mandate that online sellers specify shipment time frames or issue refunds within a set period if items aren’t shipped.

AI Lawyer’s Shipping Policy template includes ready-to-use sections for domestic and international deliveries, carrier details, customs notes, and delay disclaimers. It ensures your business meets disclosure standards while enhancing customer trust through transparency and reliability.

Download Template: Shipping Policy

For more information please refer to our article: Shipping Policy Template (Free Download + AI Generator)

Or create your own document yourself with the help of AI.

1.15 Sanctions Compliance Policy

A Sanctions Compliance Policy defines how an organization ensures it does not engage in transactions with individuals, entities, or countries subject to trade or financial sanctions. It sets procedures for screening customers, vendors, and partners against official sanctions lists and outlines escalation steps for potential matches.

In 2025, enforcement of sanctions compliance has intensified globally. U.S. regulators such as OFAC, BIS, and FinCEN continue to issue record fines for non-compliance, while the EU and UK have expanded sanctions due to geopolitical developments. Companies in sectors like finance, logistics, and tech face heightened scrutiny for indirect dealings through third parties.

AI Lawyer’s Sanctions Compliance Policy template includes practical guidance for sanctions screening, recordkeeping, and staff training. It also provides model clauses for contracts and vendor due diligence checklists. Implementing a clear sanctions compliance framework protects your organization from legal penalties, financial losses, and reputational damage — proving your commitment to ethical, lawful global operations.

Download Template: Sanctions Compliance Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.16 Safety Plan

A Safety Plan outlines the procedures, responsibilities, and resources needed to protect employees, contractors, and visitors from accidents or emergencies in the workplace. It defines how to prevent hazards, respond to incidents, and maintain compliance with occupational health and safety laws.

In 2025, workplace safety requirements continue to evolve under OSHA and state-level regulations, with a stronger emphasis on proactive risk assessment and emergency preparedness. Sectors like construction, manufacturing, and healthcare face particular scrutiny for inadequate safety documentation and training records.

AI Lawyer’s Safety Plan template includes sections for hazard identification, emergency response, training schedules, and incident reporting. It helps businesses build a consistent, compliant framework for managing workplace risks. A clear safety plan not only meets legal standards but also fosters a culture of accountability and protection for everyone on site.

Download Template: Safety Plan

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.17 Return and Exchange Policy

A Return and Exchange Policy defines the conditions under which customers can return or exchange purchased goods. It typically outlines eligibility requirements, time frames, product condition standards, and refund or replacement options. Clear terms help manage customer expectations and reduce disputes.

In 2025, transparency in return and exchange policies is a key consumer protection focus. U.S. states such as California and Florida require retailers to post their return policies prominently or risk defaulting to mandatory refund periods. Studies show that 67% of shoppers read a store’s return policy before purchasing, and overly strict terms can directly affect sales conversion.

AI Lawyer’s Return and Exchange Policy template includes legally compliant clauses for returns, restocking fees, defective products, and exceptions. It’s structured to meet both e-commerce and in-store requirements, helping businesses stay transparent and maintain customer trust. A well-drafted policy not only ensures compliance but also strengthens brand reputation through fairness and clarity.

Download Template: Return and Exchange Policy

For more information please refer to our article: Return and Exchange Policy Template: Free Download + AI Help

Or create your own document yourself with the help of AI.

1.18 Records Retention Policy

A Records Retention Policy establishes how long an organization keeps different types of records and how they are securely stored, archived, or destroyed. It applies to both physical and digital records, ensuring compliance with legal, tax, and data protection requirements.

In 2025, data governance laws such as GDPR, CCPA, and emerging U.S. state privacy acts place stricter obligations on record retention and deletion. Regulators now expect clear documentation showing why data is kept and when it is purged. Failure to manage records properly can lead to privacy violations, audit penalties, and operational inefficiencies.

AI Lawyer’s Records Retention Policy template provides predefined retention periods by document category, guidance on secure disposal, and procedures for legal holds. Implementing a structured retention policy reduces legal risk, streamlines audits, and supports transparent information governance — demonstrating your organization’s commitment to compliance and accountability.

Download Template: Records Retention Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.19 Records of Processing Activities (RoPA)

A Record of Processing Activities (RoPA) documents how an organization collects, uses, shares, and stores personal data. It’s a cornerstone of GDPR and other privacy frameworks, providing regulators and auditors with a clear overview of all data processing operations.

Under Article 30 of the GDPR, controllers and processors must maintain up-to-date RoPA logs, detailing categories of data subjects, data types, purposes, recipients, storage periods, and security measures. In 2025, enforcement actions have increasingly targeted organizations lacking proper RoPA documentation — particularly in cross-border data transfers and vendor relationships.

AI Lawyer’s RoPA template offers a structured, ready-to-use format covering both controller and processor obligations. It includes sample data categories, lawful bases, and risk flags, making it easy to maintain compliance across departments. Keeping an accurate RoPA not only satisfies legal requirements but also demonstrates transparency and accountability in your data governance practices.

Download Template: Records of Processing Activities (RoPA)

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.20 Procurement Policy

A Procurement Policy defines how an organization acquires goods and services in a fair, transparent, and cost-effective manner. It sets rules for vendor selection, competitive bidding, approval workflows, and contract management, ensuring that every purchase aligns with business objectives and compliance standards.

In 2025, procurement governance has become more regulated due to ESG, anti-corruption, and data-integrity requirements. Public and private organizations alike must now demonstrate supplier due diligence, ethical sourcing, and transparent spending practices. Regulations such as the U.S. Federal Acquisition Regulation (FAR) and the EU Public Procurement Directive continue to influence global best practices.

AI Lawyer’s Procurement Policy template includes sections on purchasing thresholds, conflict-of-interest disclosures, vendor vetting, and recordkeeping. It helps standardize procurement decisions, prevent fraud, and ensure accountability. A strong procurement policy not only protects financial integrity but also strengthens trust with vendors, regulators, and stakeholders.

Download Template: Procurement Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.21 Privacy Policy Template

A Privacy Policy explains how an organization collects, uses, stores, and protects personal information from customers, employees, or website visitors. It builds transparency and trust by informing users of their rights and how their data is handled.

In 2025, privacy compliance remains a global priority. Regulations such as GDPR, CCPA/CPRA (California), and new U.S. state privacy acts (in Texas, Virginia, and Colorado) require clear, accessible, and regularly updated privacy notices. Regulators increasingly fine companies for vague or incomplete disclosures, especially around data sharing, tracking, and cross-border transfers.

AI Lawyer’s Privacy Policy template includes ready-to-use sections for data categories, legal bases, user rights, cookies, and contact information for privacy inquiries. It’s structured to meet multi-jurisdictional compliance needs, helping organizations maintain consistency across digital and offline operations. A clear privacy policy not only fulfills legal obligations but also demonstrates your organization’s commitment to transparency and responsible data use.

Download Template: Privacy Policy Template

For more information please refer to our article: Privacy Policy Template (Free Download + AI Generator)

Or create your own document yourself with the help of AI.

1.22 Preservation Letter

A Preservation Letter (also known as a Legal Hold Notice) is a formal document sent to individuals or organizations instructing them to preserve all potentially relevant records, data, and communications related to a pending or anticipated legal matter. It prevents the deletion or alteration of evidence that may later be required in litigation or investigation.

In 2025, courts and regulators increasingly emphasize timely issuance and monitoring of preservation obligations. Under rules such as the U.S. Federal Rules of Civil Procedure (FRCP 37(e)), failure to preserve electronic evidence can lead to severe sanctions. Recent cases have highlighted that even unintentional data loss — for example, deleted emails or chat logs — can be treated as spoliation if no proper hold was issued.

AI Lawyer’s Preservation Letter template includes standardized legal language, acknowledgment tracking, and reminders for custodians. It ensures that legal teams communicate preservation duties clearly and consistently across departments. Implementing a formal preservation process helps demonstrate good-faith compliance, minimizes litigation risk, and protects your organization from costly discovery penalties.

Download Template: Preservation Letter

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.23 Nonprofit Bylaws

Nonprofit Bylaws serve as the internal rulebook for how a nonprofit organization operates. They define the structure of the board, officer roles, voting procedures, membership rules, and how meetings and major decisions are conducted. Clear bylaws ensure transparency, accountability, and alignment with the organization’s mission.

In 2025, nonprofit governance is under closer scrutiny by regulators and donors alike. Many states — including California, New York, and Texas — have strengthened reporting and conflict-of-interest requirements for nonprofit boards. Foundations and grantmakers now often require proof that bylaws comply with governance best practices before funding approval.

AI Lawyer’s Nonprofit Bylaws template includes model articles covering board composition, quorum and voting rules, amendment procedures, and indemnification clauses. It’s designed to meet both IRS 501(c)(3) standards and common state nonprofit corporation laws. A well-structured set of bylaws not only supports smooth governance but also reinforces stakeholder trust and long-term organizational stability.

Download Template: Nonprofit Bylaws

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.24 Non-Disparagement Agreement

A Non-Disparagement Agreement prohibits one or both parties from making negative or damaging statements about the other. It’s commonly included in employment separations, settlement agreements, and client contracts to protect reputation and maintain professionalism after the relationship ends.

In 2025, regulators and courts have narrowed the acceptable scope of these clauses, especially in employment contexts. The U.S. National Labor Relations Board (NLRB) has ruled that overly broad non-disparagement terms may violate employee rights under the National Labor Relations Act, while several states, including California and Illinois, require clear carve-outs for whistleblowing, legal testimony, and protected speech.

AI Lawyer’s Non-Disparagement Agreement template includes balanced language that protects reputational interests while remaining compliant with federal and state laws. It provides optional mutual clauses, confidentiality integrations, and exceptions for lawful disclosures. A well-drafted agreement helps prevent reputational harm without infringing on free-speech or labor protections — striking the right balance between protection and fairness.

Download Template: Non-Disparagement Agreement

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.25 Litigation Hold Notice

A Litigation Hold Notice formally instructs employees, departments, or third parties to preserve all data and documents that may be relevant to ongoing or anticipated litigation. It ensures that evidence — including emails, messages, and digital files — is not altered, deleted, or destroyed once a legal matter is foreseeable.

In 2025, courts increasingly expect organizations to implement structured, documented hold procedures. Under the Federal Rules of Civil Procedure (FRCP 37(e)), failure to preserve electronically stored information (ESI) can lead to sanctions or adverse inferences. Recent enforcement actions show that companies without proper hold documentation risk penalties even when data loss is accidental.

AI Lawyer’s Litigation Hold Notice template includes customizable language, acknowledgment tracking, and reminders to custodians. It aligns with modern eDiscovery standards and integrates with legal retention schedules. Using a consistent hold process helps demonstrate good faith in litigation, reduces risk of evidence spoliation, and strengthens defensibility during audits or court proceedings.

Download Template: Litigation Hold Notice

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.26 KYC Form

A KYC Form collects key information to verify the identity of clients, partners, or investors before establishing a business relationship. It typically includes personal identification details, ownership structure, source of funds, and risk classification. This process helps prevent fraud, money laundering, and terrorist financing.

In 2025, financial institutions and businesses across industries must follow strict KYC and AML (Anti-Money Laundering) requirements under laws such as the U.S. Bank Secrecy Act (BSA), the PATRIOT Act, and the EU’s Sixth Anti-Money Laundering Directive (6AMLD). Regulators increasingly demand ongoing due diligence — not just at onboarding — to ensure compliance with global sanctions and beneficial ownership rules.

AI Lawyer’s KYC Form template includes pre-built sections for identity verification, beneficial ownership, risk assessment, and documentation tracking. It helps organizations create a consistent and auditable compliance record. A well-structured KYC process not only satisfies legal obligations but also enhances trust, transparency, and risk control in client relationships.

Download Template: KYC Form

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.27 Joint Controller Agreement

A Joint Controller Agreement defines how two or more organizations jointly determine the purposes and means of processing personal data. It allocates responsibilities between the parties for compliance with data protection laws, ensuring that individuals’ rights are respected under frameworks such as the GDPR (Article 26).

This agreement is especially important in partnerships involving shared customer data — for example, co-marketing campaigns, joint research projects, or platform integrations. Regulators, including the European Data Protection Board (EDPB), require joint controllers to clearly outline who handles data subject requests, breach notifications, and privacy communications. In 2025, enforcement actions have shown that informal cooperation without a written agreement can still trigger full liability for both parties.

AI Lawyer’s Joint Controller Agreement template provides pre-drafted clauses for defining responsibilities, contact points, and communication procedures with data subjects and regulators. It helps ensure transparency, legal certainty, and consistency across shared processing activities. Having a clear joint controller framework demonstrates accountability and reduces the risk of GDPR penalties for both partners.

Download Template: Joint Controller Agreement

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.28 Information Security Policy

An Information Security Policy defines how an organization protects its data, systems, and digital assets from unauthorized access, loss, or misuse. It sets the foundation for security governance by outlining responsibilities, acceptable use, access control, and incident response procedures.

In 2025, information security expectations have reached new levels due to global regulations like ISO/IEC 27001, NIST Cybersecurity Framework, and data privacy laws such as GDPR and CCPA. Regulators and clients alike now require documented proof of cybersecurity controls. Recent enforcement actions show that even small organizations may face liability for failing to implement basic safeguards like encryption, MFA, and breach response plans.

AI Lawyer’s Information Security Policy template includes sections on access management, data classification, risk assessment, and security awareness training. It provides a structured framework adaptable to both SMEs and enterprises. A strong information security policy not only ensures compliance but also fosters a culture of vigilance, protecting the organization’s reputation and digital resilience.

Download Template: Information Security Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.29 Incident Response Plan

An Incident Response Plan outlines how an organization detects, responds to, and recovers from cybersecurity incidents such as data breaches, malware infections, or system outages. It ensures that every step — from identification to post-incident review — is documented, coordinated, and compliant with legal obligations.

In 2025, regulators and cybersecurity frameworks like NIST SP 800-61, ISO/IEC 27035, and GDPR Articles 33–34 emphasize timely breach response and reporting. Delayed or poorly managed incidents can lead to severe regulatory penalties, financial loss, and reputational damage. Studies show that organizations with a tested IRP reduce breach recovery costs by up to 40%.

AI Lawyer’s Incident Response Plan template includes clear escalation procedures, communication checklists, and predefined roles for IT, legal, and executive teams. It also provides sample timelines for containment, investigation, and notification to authorities. A well-structured IRP ensures fast, coordinated action during crises — minimizing damage, maintaining compliance, and preserving stakeholder trust.

Download Template: Incident Response Plan

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.30 GDPR Privacy Notice (UK/EU)

A GDPR Privacy Notice informs individuals in the UK and EU about how their personal data is collected, used, shared, and protected. It’s a key transparency requirement under Articles 13 and 14 of the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018, ensuring that data subjects understand their rights and how to exercise them.

A compliant notice must clearly explain the lawful basis for processing, retention periods, data transfers outside the EEA, and the right to access, correct, or delete personal information. Regulators such as the ICO (UK) and EDPB (EU) have repeatedly penalized organizations for vague or incomplete notices — especially around profiling, cookies, and data sharing with third parties.

AI Lawyer’s GDPR Privacy Notice template provides a structured, ready-to-use layout with customizable sections for controller identity, processing purposes, legal bases, and data subject rights. It’s aligned with both UK and EU GDPR requirements, helping organizations ensure transparency, reduce compliance risk, and build user trust across jurisdictions.

Download Template: GDPR Privacy Notice (UK/EU)

For more information please refer to our article: GDPR Privacy Notice (UK/EU) Template: Free 2025 + AI Tool

Or create your own document yourself with the help of AI.

1.31 Export Control Compliance Policy

An Export Control Compliance Policy ensures that an organization’s international transactions comply with all applicable export control and trade sanction laws. It governs the transfer of goods, software, technology, and data across borders, helping prevent unauthorized exports or dealings with restricted parties.

In 2025, global enforcement of export controls has intensified due to geopolitical tensions and new technology restrictions. U.S. agencies such as the Bureau of Industry and Security (BIS) and the Office of Foreign Assets Control (OFAC), along with the UK’s Export Control Joint Unit (ECJU) and the EU Dual-Use Regulation (2021/821), now impose strict licensing and reporting obligations. Violations can result in severe civil and criminal penalties, including multimillion-dollar fines and export bans.

AI Lawyer’s Export Control Compliance Policy template includes procedures for product classification, license screening, denied-party checks, and employee training. It helps organizations maintain visibility and accountability throughout their supply chain. A well-structured export control policy not only safeguards legal compliance but also protects reputation and ensures smooth, lawful international operations.

Download Template: Export Control Compliance Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.32 Electronic Communications Policy

An Electronic Communications Policy defines how employees and contractors should use company email, messaging platforms, and other digital communication tools. It sets boundaries to protect confidentiality, maintain professionalism, and ensure compliance with data protection and record retention laws.

In 2025, regulators and courts increasingly scrutinize digital communications during investigations and litigation. Under frameworks like GDPR, HIPAA, and SEC recordkeeping rules, organizations must ensure that business-related messages — including chats and texts — are properly archived and secured. Recent enforcement cases have shown that using unmonitored apps for work can lead to multi-million-dollar fines for compliance failures.

AI Lawyer’s Electronic Communications Policy template covers appropriate use, monitoring disclosures, encryption standards, and storage requirements. It helps businesses balance productivity with privacy and legal obligations. A clear policy promotes responsible communication practices and reduces risks tied to data breaches, misconduct, or regulatory non-compliance.

Download Template: Electronic Communications Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.33 Disaster Recovery Plan

A Disaster Recovery Plan outlines how an organization restores critical systems, data, and operations after an unexpected disruption — such as a cyberattack, natural disaster, or hardware failure. It focuses on minimizing downtime and data loss while ensuring business continuity.

In 2025, regulators and insurers alike expect documented recovery procedures as part of broader business resilience requirements. Frameworks such as ISO/IEC 22301, NIST SP 800-34, and FEMA continuity guidelines emphasize clear recovery time objectives (RTOs), off-site backups, and regular testing. Organizations lacking tested DRPs face longer outages and higher recovery costs, often breaching contractual and compliance obligations.

AI Lawyer’s Disaster Recovery Plan template provides structured sections for risk assessment, recovery priorities, backup protocols, and communication procedures. It helps IT and compliance teams coordinate restoration efforts efficiently. A well-designed DRP not only ensures regulatory compliance but also protects reputation, customer trust, and long-term operational stability.

Download Template: Disaster Recovery Plan

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.34 Data Sharing Agreement

A Data Sharing Agreement defines the terms under which two or more parties exchange personal or sensitive data. It outlines the purpose of sharing, lawful basis, data categories, security measures, and responsibilities of each party to ensure compliance with privacy and data protection laws.

Under the GDPR (Articles 26 & 28), UK Data Protection Act 2018, and other global privacy frameworks, data controllers must document how shared data is used, protected, and retained. In 2025, regulators increasingly target organizations that share data with vendors or partners without formal agreements — particularly in cross-border contexts. The ICO (UK) and EDPB (EU) have both issued guidance emphasizing the need for transparency and accountability in all data-sharing arrangements.

AI Lawyer’s Data Sharing Agreement template includes ready-to-use clauses for purpose limitation, confidentiality, security controls, and data subject rights. It also provides options for international transfers, ensuring compliance with Standard Contractual Clauses (SCCs) or UK IDTA. A clear DSA builds trust between partners, protects individuals’ rights, and demonstrates responsible data governance.

Download Template: Data Sharing Agreement

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.35 Data Retention Policy

A Data Retention Policy defines how long an organization keeps personal and business data, and how it securely deletes or anonymizes that data once it’s no longer needed. It ensures compliance with privacy laws, data minimization principles, and operational recordkeeping requirements.

In 2025, regulators across the EU, UK, and U.S. have intensified enforcement around excessive data storage. Under the GDPR (Article 5), organizations must limit retention to what’s “necessary for the purposes collected.” Similarly, U.S. privacy laws such as the CPRA and Virginia CDPA require transparent disclosure of retention periods. Failure to define or follow these limits can lead to fines and reputational harm.

AI Lawyer’s Data Retention Policy template includes model schedules by data type, procedures for secure disposal, and exceptions for litigation holds or regulatory obligations. It helps organizations balance legal compliance with operational efficiency. A clear retention policy reduces risk, streamlines audits, and demonstrates accountability in data lifecycle management.

Download Template: Data Retention Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.36 Data Protection Impact Assessment (DPIA)

A Data Protection Impact Assessment is a structured process used to identify, analyze, and mitigate privacy risks before launching any project that involves the processing of personal data. It ensures that data protection principles are embedded into system design and operations from the start.

Under Article 35 of the GDPR, DPIAs are mandatory when processing is “likely to result in a high risk” to individuals — such as large-scale profiling, biometric processing, or cross-border data transfers. In 2025, regulators including the ICO (UK) and CNIL (France) continue to penalize organizations that fail to conduct proper DPIAs or document mitigation steps.

AI Lawyer’s DPIA template provides a ready-to-use framework for assessing data types, processing purposes, risks, and controls. It includes scoring guidance, consultation notes, and documentation logs to support regulatory audits. Conducting regular DPIAs not only ensures compliance but also demonstrates accountability, transparency, and responsible innovation in data-driven operations.

Download Template: Data Protection Impact Assessment (DPIA)

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.37 CCPA Privacy Notice

A CCPA Privacy Notice informs California residents about how a business collects, uses, shares, and sells their personal information, in compliance with the California Consumer Privacy Act (CCPA) and its amendment, the California Privacy Rights Act (CPRA). It’s required for any organization that meets CCPA thresholds for revenue, data volume, or commercial activity in California.

A compliant notice must disclose categories of data collected, purposes of processing, data sharing practices, and consumer rights — including the right to know, delete, correct, and opt out of the sale or sharing of personal information. As of 2025, enforcement by the California Privacy Protection Agency (CPPA) has intensified, with fines issued for unclear or incomplete notices and improper handling of opt-out signals.

AI Lawyer’s CCPA Privacy Notice template includes ready-to-use sections for required disclosures, “Do Not Sell or Share” links, and instructions for submitting data requests. It ensures compliance with California’s evolving privacy landscape and builds trust by giving consumers transparency and control over their personal information.

Download Template: CCPA Privacy Notice

For more information please refer to our article: CCPA Privacy Notice Template (Free Download + AI Generator)

Or create your own document yourself with the help of AI.

1.38 Business Continuity Plan

A Business Continuity Plan outlines how an organization maintains essential operations during and after disruptive events such as natural disasters, cyberattacks, or system failures. It ensures that critical functions continue with minimal downtime, protecting customers, employees, and assets.

In 2025, regulators and insurers increasingly require documented and tested continuity plans as part of risk management frameworks like ISO 22301, NIST SP 800-34, and FEMA Continuity Guidance Circular. Organizations without tested BCPs often face severe operational losses, regulatory penalties, and reputational damage after crises.

AI Lawyer’s Business Continuity Plan template includes sections for business impact analysis, recovery strategies, communication procedures, and testing schedules. It helps teams coordinate effectively and recover quickly when disruptions occur. A well-structured BCP not only ensures compliance and resilience but also demonstrates organizational maturity and reliability to clients and regulators.

Download Template: Business Continuity Plan

For more information please refer to our article: Business Continuity Plan Template (Free Download + AI Generator)

Or create your own document yourself with the help of AI.

1.39 Bug Bounty Policy

A Bug Bounty Policy defines how security researchers and ethical hackers can responsibly report vulnerabilities in your systems in exchange for recognition or rewards. It outlines the scope of testing, reporting procedures, and rules of engagement to ensure coordinated, lawful disclosure.

In 2025, responsible disclosure programs are now considered a best practice in cybersecurity governance. Major frameworks like ISO/IEC 29147 (Vulnerability Disclosure) and NIST SP 800-115 encourage organizations to formalize processes for receiving and responding to vulnerability reports. Companies that maintain transparent bug bounty programs reduce the risk of public exploits and build trust within the security community.

AI Lawyer’s Bug Bounty Policy template includes clear submission guidelines, safe harbor language to protect ethical hackers, and response timelines for verified issues. It helps organizations manage vulnerabilities proactively while demonstrating accountability and commitment to cybersecurity excellence. A well-defined bug bounty policy turns external testing into a strategic defense asset rather than a liability.

Download Template: Bug Bounty Policy

For more information please refer to our article: Bug Bounty Policy Template (Free Download + AI Generator)

Or create your own document yourself with the help of AI.

1.40 Bring Your Own Device (BYOD) Policy

A Bring Your Own Device Policy governs how employees can use their personal devices — such as laptops, smartphones, and tablets — for work purposes. It defines security requirements, access controls, and acceptable use standards to protect company data on non-corporate hardware.

In 2025, BYOD security is a major compliance concern under frameworks like ISO/IEC 27001, NIST 800-124, and privacy laws such as GDPR and CCPA, which require organizations to safeguard personal data regardless of device ownership. Data breaches often stem from lost or unsecured personal devices lacking encryption or remote-wipe capability.

AI Lawyer’s BYOD Policy template includes sections on device registration, mobile device management (MDM), data separation, and employee consent. It helps organizations balance flexibility with data security and legal compliance. A well-drafted BYOD policy protects both the business and employees — ensuring convenience doesn’t come at the cost of confidentiality or compliance.

Download Template: Bring Your Own Device (BYOD) Policy

For more information please refer to our article: Bring Your Own Device (BYOD) Policy Template: Free + AI Generator

Or create your own document yourself with the help of AI.

1.41 Anti-Money Laundering Policy

An Anti-Money Laundering Policy establishes procedures to detect, prevent, and report money laundering or terrorist financing within an organization. It sets requirements for customer due diligence (CDD), ongoing monitoring, and suspicious activity reporting to ensure compliance with financial regulations.

In 2025, enforcement under laws like the U.S. Bank Secrecy Act (BSA), FinCEN regulations, the EU’s 6th Anti-Money Laundering Directive (6AMLD), and the UK Money Laundering Regulations 2017 remains strong. Financial institutions and fintechs are expected to implement robust AML frameworks, train employees, and maintain detailed transaction records. Non-compliance can result in severe fines, license suspension, or criminal penalties.

AI Lawyer’s AML Policy template includes sections for Know Your Customer (KYC) procedures, enhanced due diligence (EDD), record retention, and reporting of suspicious transactions. It helps organizations create consistent, auditable compliance processes that protect against financial crime and regulatory violations.

Download Template: Anti-Money Laundering Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.42 Anti-Bribery and Corruption Policy

An Anti-Bribery and Corruption (ABC) Policy outlines an organization’s commitment to conducting business ethically and in full compliance with anti-corruption laws. It prohibits offering, giving, or receiving bribes or improper advantages and establishes procedures for identifying, reporting, and managing corruption risks.

In 2025, enforcement of anti-bribery laws remains aggressive worldwide. Authorities under the U.S. Foreign Corrupt Practices Act (FCPA), the UK Bribery Act 2010, and the OECD Anti-Bribery Convention continue to impose heavy penalties for both direct and third-party violations. Regulators increasingly expect companies to demonstrate proactive risk assessments, staff training, and transparent recordkeeping.

AI Lawyer’s Anti-Bribery and Corruption Policy template includes clear definitions of bribery, reporting mechanisms, due diligence requirements for partners, and disciplinary measures for violations. It helps organizations prevent misconduct, meet global compliance standards, and foster a culture of integrity and accountability. A strong ABC policy not only mitigates legal risk but also strengthens corporate reputation and stakeholder confidence.

Download Template: Anti-Bribery and Corruption Policy

For more information please refer to our article: Anti-Bribery and Corruption Policy Template (Free Download + AI Generator)

Or create your own document yourself with the help of AI.

1.43 Access Control Policy

An Access Control Policy defines how users, systems, and applications gain authorized access to an organization’s information and resources. It sets standards for authentication, authorization, and privilege management to protect sensitive data from unauthorized use or disclosure.

In 2025, access control remains a cornerstone of cybersecurity compliance. Frameworks such as ISO/IEC 27001, NIST SP 800-53, and CIS Controls require organizations to apply the “least privilege” principle, enforce strong password and MFA policies, and review access rights regularly. Many breaches still occur because of excessive permissions or inactive user accounts left open.

AI Lawyer’s Access Control Policy template includes ready-to-use sections for account provisioning, role-based access, privileged user management, and periodic audits. It ensures security consistency across IT systems and cloud environments. A well-structured access control policy minimizes insider risks, supports regulatory compliance, and strengthens overall data protection.

Download Template: Access Control Policy

For more information please refer to our article: Access Control Policy Template (Free Download + AI Generator)

Or create your own document yourself with the help of AI.

1.44 Cell Phone Policy

A Cell Phone Policy is an internal workplace document that establishes rules for employees’ use of mobile phones and similar personal devices during work hours. Its purpose is to set clear expectations for professional conduct, protect company productivity, and ensure compliance with privacy, safety, and security standards. The policy may apply to personal devices (BYOD — Bring Your Own Device), company-issued phones, or both, depending on organizational needs.

Using a standardized Cell Phone Policy template ensures that all essential elements are addressed—such as acceptable and unacceptable phone use, restrictions during meetings or while operating machinery, confidentiality requirements, data security rules, and consequences for violations. The template may also include sections on usage of cameras or recording features, social media activity during work, expected response times for work-related calls, and protocols for emergency situations. AI-powered tools like AI Lawyer help employers quickly generate customized, legally compliant cell phone policies that reflect workplace expectations, support productivity, and protect sensitive information. The result is a clear, enforceable policy that reduces misunderstandings, enhances workplace efficiency, and ensures consistent application across the organization.

Download Template: Cell Phone Policy

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.45 Emergency Action Plan

An Emergency Action Plan (EAP) is a structured workplace document that outlines the procedures employees must follow during emergencies such as fires, medical incidents, natural disasters, chemical spills, active threats, or other safety hazards. Its purpose is to protect employees, minimize injuries, reduce property damage, and ensure a rapid, coordinated response. Employers are often required by law—such as under OSHA regulations—to maintain a written EAP when certain workplace risks exist.

Using a standardized Emergency Action Plan template ensures that all critical components are covered—such as evacuation routes, shelter-in-place procedures, emergency communication methods, assigned roles and responsibilities, medical response steps, and procedures for reporting emergencies. The template may also include contact lists for emergency services, instructions for assisting individuals with disabilities, shutdown procedures for critical equipment, and training requirements. AI-powered tools like AI Lawyer help organizations create comprehensive, compliant, and easy-to-understand EAPs tailored to their workplace layout, industry risks, and regulatory obligations. The result is a clear, actionable plan that enhances preparedness, supports employee safety, and ensures the organization meets mandatory emergency planning standards.

Download Template: Emergency Action Plan

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.46 Accident Incident Report

An Accident Incident Report is a formal document used to record the details of any unexpected event that causes or could have caused injury, illness, property damage, or disruption—such as slips and falls, equipment failures, vehicle accidents, near-misses, or safety violations. It provides a factual account of what happened, when and where it occurred, who was involved, and what actions were taken in response. Organizations such as workplaces, schools, hospitals, construction sites, and public venues rely on this report to investigate causes, meet regulatory or insurance requirements, and improve safety procedures. Its purpose is to create a clear, time-stamped record that helps prevent future incidents, supports claims, and shows due diligence.

Using a standardized Accident Incident Report template ensures that all essential information is captured—such as date and time, exact location, persons involved and witnesses, environmental conditions, detailed description of the event, injuries or damage sustained, immediate response or first aid, contributing hazards, and corrective actions taken or recommended. The template may also include checkboxes for incident type, diagrams or photo references, supervisor comments, and signature lines for those completing and reviewing the report. AI-powered tools like AI Lawyer help organizations generate comprehensive, consistent, and compliant incident report forms that reduce missing details, support internal investigations, and strengthen documentation for insurance, regulatory, or legal review.

Download Template: Accident Incident Report

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.47 Open Source Software Policy Template

An Open Source Software Policy is an internal governance document that sets rules for how an organization may use, modify, contribute to, and distribute open source software. It is commonly used by companies that develop software, ship products that include third-party code, or allow engineers to use open source libraries in internal projects. The primary purpose of an open source software policy is to reduce legal and security risk by ensuring teams follow consistent approval, licensing, and documentation processes when incorporating open source components.

Using a standardized Open Source Software Policy template helps ensure the policy covers practical controls and responsibilities in a clear and enforceable way - such as defining what counts as open source, who can approve usage, how licenses are reviewed, and what documentation is required (attribution, notices, and source-code obligations where applicable). The policy typically addresses acceptable and prohibited licenses, dependency management, security scanning, contribution rules, and procedures for publishing company code as open source. It may also include escalation paths for legal review, training requirements, and audit processes to support compliance. AI-powered legal drafting tools like AI Lawyer help users generate customized open source policies tailored to company size, product risk, and development workflow, including clear guidance for common licenses and distribution scenarios. By guiding users through key governance choices and applying precise policy language, the platform helps create a professional document that supports compliant software development, protects intellectual property, and reduces the risk of licensing violations or security exposure.

Download Template: Open Source Software Policy Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.48 Approval Request Form Template

An Approval Request Form is a standardized document used to formally request internal approval for a decision, purchase, action, or project before it proceeds. It is commonly used in businesses to control spending, manage risk, ensure accountability, and maintain consistent documentation for audits. Typical use cases include requesting approval for vendor selection, budget expenditures, contract execution, policy exceptions, hiring decisions, marketing launches, or IT changes. The primary purpose of an approval request form is to capture key information in one place so the reviewer can make an informed, documented decision.

Using a standardized Approval Request Form template helps ensure the request includes all essential details in a clear, organized format - such as the requestor’s information, description of what is being requested, business justification, estimated costs and budget source, timeline, and supporting attachments. The form may include risk and compliance checks, stakeholder sign-offs, and an approval workflow section with decision fields, comments, and dates. AI-powered legal drafting tools like AI Lawyer help users generate customized approval request forms tailored to the organization’s processes, including role-based approval routing and required compliance fields. By guiding users through structured inputs and producing consistent documentation, the platform helps create a professional approval form that speeds up decision-making, reduces miscommunication, and strengthens internal controls.

Download Template: Approval Request Form Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.49 Software Bill of Materials (SBOM) Template

A Software Bill of Materials (SBOM) is a structured record that lists the components used to build a software application, including third-party libraries, open source packages, dependencies, and version information. It is commonly used by software companies, enterprises, and government contractors to improve transparency, manage supply chain risk, and respond quickly to security vulnerabilities. The primary purpose of an SBOM is to provide a clear inventory of software components so organizations can assess licensing obligations, track security exposure, and verify what is included in a product or system.

Using a standardized SBOM template helps ensure the document captures consistent and complete component details - such as component names, versions, suppliers, package identifiers, dependency relationships, and known license information. The SBOM may also include hashes, build timestamps, vulnerability references, and links to source repositories, depending on the format and compliance requirements. Common SBOM standards include SPDX and CycloneDX, and many organizations align their templates with these formats for interoperability. AI-powered legal drafting tools like AI Lawyer help users generate SBOM templates and supporting documentation that match their development workflow, audit needs, and regulatory expectations. By guiding users through required fields and standardizing output, the platform helps produce an SBOM that strengthens software security posture, supports licensing compliance, and improves incident response when new vulnerabilities are discovered.

Download Template: Software Bill of Materials (SBOM) Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.50 Third-Party Notices Template

A Third-Party Notices document is a compliance notice that lists third-party software, libraries, and other external components included in a product, along with required attributions and license text references. It is commonly used for software and digital products that incorporate open source or proprietary third-party components, especially when distributing applications, firmware, SaaS clients, or embedded software. The primary purpose of third-party notices is to satisfy license obligations such as attribution requirements, copyright notices, and disclosure requirements that may apply when software is shipped to customers.

Using a standardized Third-Party Notices template helps ensure all required information is presented in a consistent, auditable format - such as the component name, version, copyright holder, license type, and any required attribution statements or links. The document often works alongside an SBOM and an open source policy by serving as the customer-facing or distribution-facing record of license compliance. It may also specify where full license texts can be found, how source code offers are provided if required, and how users can access acknowledgments. AI-powered legal drafting tools like AI Lawyer help users generate customized third-party notices tailored to product distribution method and jurisdiction, ensuring common license obligations are properly captured and formatted. By guiding users through required disclosures and producing consistent notices, the platform helps reduce licensing risk, support audits, and demonstrate responsible software supply chain compliance.

Download Template: Third-Party Notices Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.51 Open Source Contribution Policy Template

An Open Source Contribution Policy is an internal document that sets rules for how employees and contractors may contribute to open source projects on behalf of, or alongside, their work. It is commonly used by software companies to manage intellectual property rights, confidentiality risks, and licensing obligations when team members submit code, documentation, or bug fixes to public repositories. The primary purpose of an open source contribution policy is to ensure contributions are properly reviewed, authorized, and aligned with the organization’s legal and security requirements while still encouraging healthy participation in open source communities.

Using a standardized Open Source Contribution Policy template helps ensure the policy clearly defines who can contribute, what approval steps are required, and what must be checked before publishing changes - such as confirming the organization owns the contributed code, avoiding disclosure of confidential information, and ensuring license compatibility. The policy typically addresses contribution workflows (legal/manager approval, code review, security scanning), rules for using personal vs corporate accounts, how to handle contributor license agreements (CLAs) and developer certificate of origin (DCO) requirements, and guidance for contributing during work hours. It may also cover how employees may open source internal projects, how trademarks are used, and how to respond to inbound requests from open source communities. AI-powered legal drafting tools like AI Lawyer help users generate customized contribution policies tailored to company size and development workflow, including clear approval paths and compliance checklists. By guiding users through key governance controls and applying precise policy language, the platform helps create a professional policy that protects company IP, supports consistent contributions, and reduces legal and reputational risk.

Download Template: Open Source Contribution Policy Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.52 Individual Contributor License Agreement (CLA) Template

An Individual Contributor License Agreement (CLA) is a legal contract between an open source project (or the organization that manages it) and an individual contributor who submits code, documentation, or other materials to the project. It is commonly used to clarify intellectual property rights in contributions and to ensure the project has the necessary permissions to use, modify, distribute, and relicense contributed work. The primary purpose of an individual CLA is to protect the project and its users by confirming that the contributor has the right to contribute the material and by granting the project clear legal rights to incorporate the contribution.

Using a standardized Individual CLA template helps ensure the agreement includes essential provisions in a clear and enforceable format - such as definitions of “Contribution,” a grant of copyright license (and patent license where applicable), representations that the contributor owns or has permission to submit the work, and assurances that contributions do not knowingly infringe third-party rights. The CLA often addresses moral rights (where relevant), licensing consistency with the project’s chosen open source license, and how contributions may be used in commercial distributions. It may also include disclaimers of warranties, limitation of liability, and governing law. AI-powered legal drafting tools like AI Lawyer help users generate customized individual CLAs tailored to the project’s governance model and jurisdiction, ensuring the grant language aligns with the project’s license and contributor workflow. By guiding users through key IP and licensing terms and applying precise legal language, the platform helps create a professional CLA that reduces legal uncertainty and supports sustainable open source development.

Download Template: Individual Contributor License Agreement (CLA) Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.53 Corporate Contributor License Agreement (CCLA) Template

A Corporate Contributor License Agreement (CCLA) is a legal contract between an open source project (or its managing organization) and a company that contributes code, documentation, or other materials through its employees or contractors. It is commonly used to ensure that contributions made by a company’s personnel are properly authorized and that the project receives clear licensing rights to use and distribute those contributions. The primary purpose of a CCLA is to reduce intellectual property uncertainty by confirming that the company has the authority to grant rights in contributions and by establishing a consistent framework for corporate contributions.

Using a standardized Corporate CLA template helps ensure the agreement includes all essential provisions in a clear and enforceable format - such as definitions of “Contribution,” a grant of copyright license and patent license, and representations that the company has the rights needed to license contributed work. The agreement typically includes a mechanism to list authorized contributors (often a roster), confirming that the individuals contributing on the company’s behalf are covered by the corporate agreement. It may also address treatment of confidential information, consistency with the project’s open source license, and warranty disclaimers and liability limitations. AI-powered legal drafting tools like AI Lawyer help users generate customized CCLAs tailored to the project’s governance model and jurisdiction, ensuring the contributor authorization language and IP grants are properly structured. By guiding users through key IP and contributor management terms and applying precise legal language, the platform helps create a professional CCLA that supports secure, scalable corporate participation in open source projects.

Download Template: Corporate Contributor License Agreement (CCLA) Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.54 License Compatibility Matrix Template

A License Compatibility Matrix is a structured reference document used to evaluate whether different software licenses can be combined, redistributed, or used together in the same project without creating conflicts. It is commonly used by engineering, legal, and compliance teams to assess open source dependency risk, especially when products are distributed to customers or embedded in commercial offerings. The primary purpose of a license compatibility matrix is to provide a clear, repeatable way to determine which licenses can be used together, what obligations apply, and when a combination may trigger copyleft requirements or distribution restrictions.

Using a standardized License Compatibility Matrix template helps ensure the matrix captures consistent, decision-ready information - such as a list of common licenses (MIT, Apache-2.0, BSD, GPL, LGPL, AGPL, MPL, EPL), the type of license (permissive vs copyleft), and compatibility rules when mixing components. The matrix typically highlights obligations like attribution, notice requirements, source code disclosure, patent license terms, and restrictions on sublicensing. It may also include practical guidance for common scenarios, such as linking, static vs dynamic linking, SaaS distribution, and dual-licensing considerations. AI-powered legal drafting tools like AI Lawyer help users generate customized license compatibility matrices tailored to an organization’s preferred licenses, product distribution model, and internal approval thresholds. By guiding users through standardized evaluations and presenting results clearly, the platform helps create a professional compliance tool that reduces licensing risk, speeds up reviews, and supports consistent decision-making across teams.

Download Template: License Compatibility Matrix Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.55 Cybersecurity Policy Template

A Cybersecurity Policy is an internal governance document that defines an organization’s rules, standards, and responsibilities for protecting systems, networks, and data from cyber threats. It is commonly used by businesses of all sizes to set baseline security expectations for employees, contractors, and IT teams, and to demonstrate compliance with legal, regulatory, or contractual requirements. The primary purpose of a cybersecurity policy is to establish clear security controls and behavioral requirements, reduce the risk of breaches, and create a consistent framework for prevention, detection, and incident response.

Using a standardized Cybersecurity Policy template helps ensure the policy covers key security domains in a clear and enforceable structure - such as access control, password and authentication standards, device and endpoint security, patch management, data classification, encryption, network security, and acceptable use rules. The policy typically addresses roles and responsibilities, security awareness training, vendor and third-party security requirements, backup and recovery practices, logging and monitoring, and incident reporting procedures. It may also include enforcement measures, disciplinary actions for violations, and audit and review cycles. AI-powered legal drafting tools like AI Lawyer help users generate customized cybersecurity policies aligned with the organization’s risk level, industry requirements, and technology stack, including language consistent with frameworks like NIST or ISO where relevant. By guiding users through core security requirements and applying precise policy language, the platform helps create a professional cybersecurity policy that supports compliance, strengthens security culture, and improves organizational resilience.

Download Template: Cybersecurity Policy Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.56 Data Breach Response Playbook Template

A Data Breach Response Playbook is an operational document that provides step-by-step procedures for identifying, containing, investigating, and responding to a suspected or confirmed data breach. It is commonly used by organizations to ensure teams act quickly and consistently during incidents involving unauthorized access, data exposure, ransomware, or system compromise. The primary purpose of a breach response playbook is to reduce damage, preserve evidence, meet legal notification requirements, and coordinate communications across technical, legal, and business stakeholders.

Using a standardized Data Breach Response Playbook template helps ensure the playbook includes clear roles, escalation paths, and actionable checklists - such as incident severity classification, immediate containment steps, forensic preservation guidelines, and procedures for internal and external notifications. The playbook typically addresses coordination with legal counsel, regulators, law enforcement, cyber insurers, and third-party vendors, as well as communication plans for customers, employees, and the public. It may also include timelines for regulatory reporting, documentation requirements, and post-incident review procedures to improve controls. AI-powered legal drafting tools like AI Lawyer help users generate customized breach response playbooks aligned with jurisdiction-specific notification laws and the organization’s operational structure. By guiding users through critical steps and producing organized workflows, the platform helps create a professional playbook that strengthens incident readiness, reduces confusion during crises, and supports compliant breach management.

Download Template: Data Breach Response Playbook Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.57 Security Incident Report Form Template

A Security Incident Report Form is a standardized document used to record and report cybersecurity or physical security incidents in a consistent, actionable way. It is commonly used by employees, IT teams, and security personnel to document issues such as phishing attempts, malware infections, lost or stolen devices, unauthorized access, suspicious activity, data exposure, or policy violations. The primary purpose of a security incident report form is to capture the critical facts needed for investigation and response, create an audit trail, and support timely escalation to the appropriate teams.

Using a standardized Security Incident Report Form template helps ensure the form collects all essential incident details in an organized format - such as the date and time of the incident, who discovered it, systems or accounts involved, a description of what happened, and the suspected impact. The form typically includes fields for evidence (screenshots, logs, email headers), actions already taken, affected data types, and initial severity assessment. It may also include sections for internal tracking, investigation notes, containment steps, and final resolution. AI-powered legal drafting tools like AI Lawyer help users generate customized incident report forms aligned with an organization’s response playbook and compliance needs, including privacy and regulatory reporting fields. By guiding users through structured reporting requirements and producing consistent documentation, the platform helps create a professional incident report form that improves response speed, supports thorough investigations, and strengthens security governance.

Download Template: Security Incident Report Form Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.58 Ransomware Response Checklist Template

A Ransomware Response Checklist is a step-by-step operational document used to guide an organization through the immediate actions needed when ransomware is suspected or confirmed. It is commonly used by IT, security, legal, and leadership teams to ensure fast containment, preserve evidence, reduce business disruption, and coordinate communications during a high-pressure incident. The primary purpose of a ransomware response checklist is to provide a clear sequence of tasks that supports rapid decision-making and consistent execution, especially when systems are locked, data is encrypted, or extortion demands are involved.

Using a standardized Ransomware Response Checklist template helps ensure the checklist includes critical response steps in the right order - such as isolating affected systems, disabling compromised accounts, preserving logs and forensic evidence, activating the incident response team, and assessing which data and systems are impacted. The checklist typically includes guidance on contacting cyber insurance, engaging incident response vendors, notifying legal counsel, and handling regulatory and customer notification requirements. It may also cover backup verification, restoration planning, business continuity steps, and communications protocols to reduce misinformation. AI-powered legal drafting tools like AI Lawyer help users generate customized ransomware response checklists aligned with the organization’s environment, industry requirements, and jurisdiction-specific reporting laws. By guiding users through essential response actions and producing a clear, actionable checklist, the platform helps create a professional tool that improves readiness, reduces chaos during incidents, and supports compliant recovery.

Download Template: Ransomware Response Checklist Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.59 Incident Communications Plan Template

An Incident Communications Plan is a structured document that defines how an organization will communicate during a security incident, data breach, outage, or other crisis. It is commonly used to coordinate messaging across internal teams and external stakeholders, ensuring communications are accurate, timely, and consistent. The primary purpose of an incident communications plan is to reduce confusion, protect the organization’s reputation, and support legal and regulatory compliance by defining who communicates what, when, and through which channels.

Using a standardized Incident Communications Plan template helps ensure the plan includes clear roles and repeatable processes - such as designating spokespersons, approval workflows, and escalation paths for urgent decisions. The plan typically includes stakeholder lists (employees, customers, regulators, partners, media), communication channels (email, status page, press releases, social media), and message templates for common scenarios. It may also address coordination with legal counsel and PR teams, confidentiality rules, and requirements for public disclosures and regulatory notifications. AI-powered legal drafting tools like AI Lawyer help users generate customized incident communication plans tailored to industry expectations and jurisdictional requirements, including crisis messaging structure and compliance checkpoints. By guiding users through key communication decisions and producing organized procedures, the platform helps create a professional plan that improves crisis readiness and supports controlled, compliant incident response.

Download Template: Incident Communications Plan Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.60 Incident Post-Mortem Report Template

An Incident Post-Mortem Report is a structured document used to analyze a security incident, system outage, or operational failure after it has been resolved. It captures what happened, why it happened, how the organization responded, and what changes should be made to prevent recurrence. This template is commonly used by engineering, security, IT, and leadership teams to support continuous improvement, strengthen controls, and build organizational learning. The primary purpose of a post-mortem report is to create a clear, evidence-based record of the incident and drive corrective actions through documented lessons learned.

Using a standardized Incident Post-Mortem Report template helps ensure the report is complete, consistent, and actionable - including a timeline of events, root cause analysis, impact assessment, and evaluation of response effectiveness. The report typically covers detection and containment, affected systems and data, communication actions taken, and any regulatory or customer notifications. It also includes remediation steps, owners, deadlines, and follow-up verification plans. Many organizations use a blameless approach to encourage honesty and improve reporting quality. AI-powered legal drafting tools like AI Lawyer help users generate customized post-mortem templates aligned with incident response frameworks and compliance needs, including sections for evidence retention and audit readiness. By guiding users through structured analysis and producing consistent documentation, the platform helps create a professional report that supports accountability, improves resilience, and reduces the likelihood of repeat incidents.

Download Template: Incident Post-Mortem Report Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.61 Vulnerability Management Policy Template

A Vulnerability Management Policy is an internal governance document that defines how an organization identifies, assesses, prioritizes, and remediates security vulnerabilities in its systems and software. It is commonly used by IT and security teams to establish consistent processes for scanning, patching, risk rating, and tracking remediation across servers, endpoints, applications, and third-party components. The primary purpose of a vulnerability management policy is to reduce security risk by ensuring vulnerabilities are addressed in a timely, documented, and risk-based way.

Using a standardized Vulnerability Management Policy template helps ensure the policy includes key operational controls in a clear and enforceable structure - such as vulnerability discovery methods (automated scans, penetration tests, bug bounty reports, SBOM monitoring), severity classification criteria (CVSS and business impact), and remediation timelines based on risk levels. The policy typically addresses ownership and responsibilities, patch management, exception handling, verification testing, reporting and metrics, and requirements for third-party vendors. It may also include procedures for emergency patching, compensating controls, and audit and review cycles. AI-powered legal drafting tools like AI Lawyer help users generate customized vulnerability management policies aligned with industry frameworks and regulatory expectations, ensuring terminology and timelines fit the organization’s environment. By guiding users through core governance requirements and applying precise policy language, the platform helps create a professional policy that improves security hygiene, supports compliance, and strengthens accountability across teams.

Download Template: Vulnerability Management Policy Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.62 Сancellation Policy Template

A Cancellation Policy is a written set of rules that explains when and how customers can cancel appointments, reservations, subscriptions, or services, and what fees or refund rules apply. It is commonly used by service businesses such as clinics, salons, coaches, consultants, event providers, hotels, and subscription-based companies to reduce last-minute cancellations and protect revenue. The primary purpose of a cancellation policy is to set clear expectations upfront, minimize disputes, and provide a consistent process for handling cancellations, rescheduling, and no-shows.

Using a standardized Cancellation Policy template helps ensure the policy clearly covers essential terms in an easy-to-understand format - such as required notice periods, how to cancel (online, email, phone), whether refunds are available, and what happens in case of late cancellations or no-shows. The policy typically addresses deposits, cancellation fees, rescheduling rules, exceptions (medical emergencies, severe weather), and how refunds are processed. It may also include terms for subscriptions, including billing cycles, cancellation deadlines to avoid renewal charges, and effective cancellation dates. AI-powered legal drafting tools like AI Lawyer help users generate customized cancellation policies tailored to the industry and jurisdiction, including consumer-protection compliant language and clear fee disclosures. By guiding users through key policy terms and applying precise wording, the platform helps create a professional cancellation policy that reduces chargebacks, improves customer understanding, and supports enforceable business practices.

Download Template: Сancellation Policy Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

1.63 Change Request Form Template

A Change Request Form is a standardized document used to formally propose, review, and approve changes to a project, contract scope, product requirements, or operational process. It is commonly used in software development, construction, consulting, IT services, and procurement to control scope creep, manage budgets, and keep stakeholders aligned. The primary purpose of a change request form is to document the requested change, assess its impact, and create an approval trail before work proceeds.

Using a standardized Change Request Form template helps ensure the form captures all essential details in a clear, decision-ready format - such as the description of the change, reason for the change, requested by whom, and priority or urgency level. The form typically includes impact analysis fields covering cost, timeline, resources, risks, and dependencies, as well as references to the original statement of work, contract, or project plan. It may include sections for approvals, implementation plan, testing or validation requirements, and post-change documentation updates. AI-powered legal drafting tools like AI Lawyer help users generate customized change request forms tailored to an organization’s workflow, including required sign-offs and structured impact assessment fields. By guiding users through consistent change documentation and approvals, the platform helps create a professional form that reduces misunderstandings, improves project control, and supports enforceable scope and billing changes.

Download Template: Change Request Form Template

For more information please refer to our article:

Or create your own document yourself with the help of AI.

📘 Overview: When Should You Use a Policy or Compliance Document?

Not sure whether you need a Cell Phone Policy, an Emergency Action Plan, or an Accident Incident Report? Each document serves a specific purpose in protecting your workplace, employees, and organization - whether by improving safety, setting expectations, or ensuring legal compliance. The table below will help you understand when and why to use each type, what components they typically include, and the key legal or regulatory considerations that apply. These documents create clarity, reduce risk, and support a safer, more compliant working environment.