Emergency Action Plan Template: Evacuation, Roles & Contacts

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EMERGENCY ACTION PLAN TEMPLATE

This Emergency Action Plan (“Plan”) is established by [Company/Organization Name], located at [Address], effective as of [Date]. The purpose of this Plan is to protect employees, visitors, and property by outlining procedures to follow during emergencies.

1. Purpose and Scope

This Plan provides a structured response to emergencies such as fire, medical incidents, natural disasters, hazardous materials releases, workplace violence, or other critical events. It applies to all employees, contractors, and visitors on company premises.

2. Roles and Responsibilities

Employer/Management: Ensure compliance with OSHA or local safety regulations, maintain the Plan, and provide resources.
Supervisors: Train staff, conduct drills, and enforce procedures.
Employees: Know evacuation routes, participate in drills, and follow instructions during emergencies.
Emergency Coordinator(s): [List Name/Title], responsible for communication, coordination, and reporting.

Employer/Management: Ensure compliance with OSHA or local safety regulations, maintain the Plan, and provide resources.

Supervisors: Train staff, conduct drills, and enforce procedures.

Employees: Know evacuation routes, participate in drills, and follow instructions during emergencies.

Emergency Coordinator(s): [List Name/Title], responsible for communication, coordination, and reporting.

3. Emergency Communication Procedures

Emergency Contact Numbers: [Local Police, Fire Department, Medical Services]
Internal Reporting: Call [Extension/Phone Number] or notify [Designated Person].
Communication Channels: Overhead announcements, text/email alerts, alarms.
Media/External Communication: Only authorized spokesperson may address media.

Emergency Contact Numbers: [Local Police, Fire Department, Medical Services]

Internal Reporting: Call [Extension/Phone Number] or notify [Designated Person].

Communication Channels: Overhead announcements, text/email alerts, alarms.

Media/External Communication: Only authorized spokesperson may address media.

4. Evacuation Procedures

Primary exit routes and alternate exits must be posted in all work areas.
Employees should proceed calmly to the designated assembly area: [Location].
Evacuation wardens will conduct headcounts and report missing persons.
Mobility-impaired individuals will receive designated assistance.

Primary exit routes and alternate exits must be posted in all work areas.

Employees should proceed calmly to the designated assembly area: [Location].

Evacuation wardens will conduct headcounts and report missing persons.

Mobility-impaired individuals will receive designated assistance.

5. Shelter-in-Place Procedures

When evacuation is unsafe (e.g., chemical spill or external threat):

Move to designated safe room: [Room/Location].
Seal doors and windows if needed.
Remain until official “all clear” is given.

Move to designated safe room: [Room/Location].

Seal doors and windows if needed.

Remain until official “all clear” is given.

6. Fire Emergency Procedures

Activate nearest fire alarm.
Call [Fire Department Number] and report the fire’s location.
If trained, attempt to use extinguisher (PASS method: Pull, Aim, Squeeze, Sweep).
Evacuate immediately if fire is uncontrolled.

Activate nearest fire alarm.

Call [Fire Department Number] and report the fire’s location.

If trained, attempt to use extinguisher (PASS method: Pull, Aim, Squeeze, Sweep).

Evacuate immediately if fire is uncontrolled.

7. Medical Emergency Procedures

Call [Medical Emergency Number].
Provide first aid/CPR if trained.
Designated First Aid Officers: [List Names].
Complete an incident report after the emergency.

Call [Medical Emergency Number].

Provide first aid/CPR if trained.

Designated First Aid Officers: [List Names].

Complete an incident report after the emergency.

8. Severe Weather/Natural Disaster Procedures

Tornado/Severe Storm: Move to interior rooms away from windows.
Earthquake: Drop, Cover, Hold On; then evacuate if building is unsafe.
Flood: Move to higher ground immediately.

Tornado/Severe Storm: Move to interior rooms away from windows.

Earthquake: Drop, Cover, Hold On; then evacuate if building is unsafe.

Flood: Move to higher ground immediately.

9. Training and Drills

Conduct drills at least [X times/year].
Maintain records of training and drills.
New employees must receive Plan training within [X] days of hire.

Conduct drills at least [X times/year].

Maintain records of training and drills.

New employees must receive Plan training within [X] days of hire.

10. Plan Maintenance

This Plan will be reviewed annually and updated after drills, incidents, or changes in company operations. A current copy will be accessible to all employees.

Signatures

Employer/Manager: _________________________ Date: ____________

Safety Coordinator: _________________________ Date: ____________

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Emergency Action Plan Template: Evacuation, Roles & Contacts

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Emergency Action Plan Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is an Emergency Action Plan?

An Emergency Action Plan is a formal document outlining procedures for employees to follow during emergencies such as fires, natural disasters, medical crises, or security threats. It ensures workplace safety and regulatory compliance.

Why is an Emergency Action Plan important?

It helps save lives, reduces property damage, and ensures compliance with safety laws like OSHA standards. Having a clear plan also reduces panic, improves coordination, and demonstrates a company’s commitment to employee safety.

When should you use an Emergency Action Plan?

It should be active at all times and applied whenever an emergency threatens people, property, or operations. The plan must be accessible, understood by employees, and reinforced through regular drills.

What should an Emergency Action Plan include?

It should include emergency contacts, evacuation routes, shelter-in-place procedures, communication methods, fire and medical response protocols, and staff responsibilities. Training and drill requirements are also key components.