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Vendor Due Diligence Questionnaire

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Vendor Due Diligence Questionnaire

Vendor Due Diligence Questionnaire Template


This Vendor Due Diligence Questionnaire (“Questionnaire”) is provided by [Company Name] to assess potential vendors’ qualifications, compliance, and risk factors before engagement. Vendors must provide accurate and complete responses to all sections.


1. Company Information

  • Legal Entity Name: ____________________________

  • Registered Address: ____________________________

  • Primary Contact Name/Title: ____________________

  • Years in Business: ____________________________

  • Parent Company / Affiliates: ____________________


2. Financial Information

  • Provide latest audited financial statements (last [2–3] years).

  • Annual revenue range: ____________________________

  • Credit references: ____________________________

  • Any history of bankruptcy or insolvency? ☐ Yes ☐ No


3. Legal and Compliance

  • Confirm compliance with applicable laws and industry regulations.

  • Disclose any pending or past litigation, regulatory investigations, or fines.

  • Provide licenses, certifications, or permits relevant to services offered.


4. Information Security and Data Protection

  • Do you comply with GDPR, CCPA, or other data privacy laws? ☐ Yes ☐ No

  • Describe data protection measures (encryption, access controls, data retention policies).

  • Provide details of cybersecurity certifications (e.g., ISO 27001, SOC 2).

  • Have you experienced a data breach in the last [X] years? If yes, provide details.


5. Business Continuity and Disaster Recovery

  • Do you maintain a business continuity plan? ☐ Yes ☐ No

  • Provide a summary of disaster recovery procedures.

  • Average recovery time objective (RTO) and recovery point objective (RPO).


6. Subcontractors and Third Parties

  • Do you subcontract any services? ☐ Yes ☐ No

  • If yes, provide names of subcontractors and describe oversight measures.

  • Confirm that subcontractors meet equivalent compliance standards.


7. Insurance Coverage

  • Provide proof of insurance, including general liability, professional liability, and cyber liability coverage.

  • Coverage limits: ____________________________


8. References

  • Provide at least [2–3] client references with similar service scope.


9. Certifications and Attestations

  • List all relevant industry certifications (e.g., PCI DSS, HIPAA compliance, SOC reports).

  • Attestation of compliance by an officer of the vendor.


10. Declaration

I, the undersigned, certify that the information provided is true, accurate, and complete.

Vendor Authorized Representative: ____________________________
Title: _______________________________________
Date: _______________________________________

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Vendor Due Diligence Questionnaire

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For quick answers, scroll below to see the FAQ.

VENDOR DUE DILIGENCE QUESTIONNAIRE FAQ


What is a Vendor Due Diligence Questionnaire?

A Vendor Due Diligence Questionnaire (DDQ) is a standardized form used by companies to collect information about a potential vendor’s business, finances, compliance, and security practices before establishing a contract.


Why is a Vendor Due Diligence Questionnaire important?

It helps organizations assess risks associated with outsourcing and ensures vendors meet legal, financial, and security standards. Without it, businesses risk compliance violations, data breaches, and reputational harm.


When should you use a Vendor Due Diligence Questionnaire?

Use it before onboarding new vendors, renewing contracts, or when vendor risk profiles change (e.g., mergers, acquisitions, regulatory updates).


What should a Vendor Due Diligence Questionnaire include?

It should cover company background, financial health, legal compliance, data protection, cybersecurity practices, subcontractor use, insurance, and business continuity measures.


Does a Vendor Due Diligence Questionnaire replace monitoring?

No. While it is an important onboarding tool, ongoing vendor monitoring and audits are essential for long-term risk management.


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