Arizona Vehicle Bill of Sale (Form 48-2004): Free Template and Filing Rules

Vehicle Bill of Sale (Arizona)

This Vehicle Bill of Sale (“Agreement”) is made on [Date] in the State of Arizona by and between:

Seller (Current Owner):
[Full Legal Name: first, middle, last, suffix]
Driver License Number: [DL Number] Date of Birth: [DOB]
[Mailing Address]
[City, State, ZIP]

Buyer (New Owner):
[Full Legal Name: first, middle, last, suffix]
Driver License Number: [DL Number] Date of Birth: [DOB]
[Mailing Address]
[City, State, ZIP]

Arizona’s own Bill of Sale (MVD Form 48-2004) records both parties’ driver license numbers and dates of birth; keep them here so this document matches the state form line for line.

Price, Method, and Receipt

The Parties fix the sale payment amount at $[Amount]. Payment method: [Cash / Cashier’s check / Bank transfer / Financing]. Date of payment: [Date of Payment]. Seller acknowledges receipt in full, inclusive of any prior deposit of $[Deposit or “None”]. Casual sales between private parties are not subject to Arizona transaction privilege or use tax.

Delivery / Transfer Timing

Delivery occurs at [Location] on [Delivery Date/Time]. From delivery forward, Buyer bears risk of loss and responsibility for operation. Seller removes the license plates before delivery: in Arizona the registration expires on transfer, the plates stay with the seller, and the buyer may not drive on them.

Vehicle Identification Details

Vehicle Identification:
VIN: [VIN]
Year: [Year]
Make: [Make]
Model: [Model]
Body Style: [Body Style]
Arizona title brand, if any: [None / Salvage / Rebuilt / other, as shown in the AZ MVD Now Title Viewer]
Current lienholder, if any: [Name, or “None”]

Odometer Statement

At the time of transfer the odometer shows [Mileage] miles (no tenths). Indicate one:
☐ Actual mileage ☐ Not the actual mileage, WARNING – ODOMETER DISCREPANCY ☐ Mileage in excess of the odometer mechanical limits

Federal and Arizona law (A.R.S. 28-2058) require the seller to deliver an odometer mileage disclosure on transfer of ownership. Providing a false statement may result in fines and/or imprisonment.

Title, Liens, and Payoff

Seller warrants title and states the Vehicle is free of liens except: [Lienholder name and address, or “None”]. Arizona records liens electronically; a lien listed on the title must be released before MVD will issue a clean title to Buyer. Any listed lien will be released upon payoff and the release evidence delivered within [X] business days after funds clear.

Taxes, Registration, and Fees

Buyer will apply for title and registration within 15 days after the transfer, at an MVD or authorized third-party office or on AZ MVD Now, filing the Title and Registration Application (Form 96-0236) with the endorsed title or Form 38-1306 and this bill of sale, and will pay the $4 title fee, the $8 registration fee, the $1.50 air quality research fee and the Vehicle License Tax. No sales tax is due on this private sale.

Condition and Inspection Acknowledgment

Buyer confirms a chance to inspect and test-drive the Vehicle and accepts it AS-IS, with all faults, unless a written warranty is attached. Promised items after closing: [List or “None”]. If the Vehicle will be registered in the Phoenix or Tucson metropolitan area (emissions Areas A and B), Buyer obtains the emissions inspection before registration.

Notary / MVD Agent Acknowledgment

Arizona’s state forms are signed before a notary or an MVD agent. The Parties will have this Agreement acknowledged in the same way:
Acknowledged before me this [Date], County of [County], State of [State].
Notary or MVD Agent Signature: ____________________ Commission expires: [Date]

Governing Law / Venue

This Agreement is governed by the laws of the State of Arizona. Venue lies in [County] County, Arizona.

Entire Agreement; Changes

This Agreement supersedes all prior communications. Revisions must be signed by both Parties before the acknowledgment. Do not alter or erase a signed copy: Arizona’s forms are void if altered or erased, and sequential bills of sale are not accepted.

Arizona Filing Checklist

Which document transfers ownership. The seller endorses the certificate of title with the warranty of title and hands it to the buyer at delivery (A.R.S. 28-2058). For a vehicle already titled in Arizona, MVD also accepts the Title Transfer Bill of Sale, Form 38-1306, in place of the signed title. The plain Bill of Sale, Form 48-2004, is the supporting record of price, date and identities.

Get it acknowledged. Both state forms end with “Acknowledged before me this date” and a line for a notary or MVD agent. Sign at an MVD or authorized third-party office, or before a notary. The form is void if altered or erased.

Seller, at and after the sale:

• Endorse the title with the odometer disclosure, or complete Form 38-1306, listing any Arizona brand and any lien (check both in the Title Viewer on AZ MVD Now)

• Give the buyer the title and the bill of sale at delivery

• Remove the license plates; transfer them to another vehicle, surrender them to MVD, or file an affidavit of plate destruction within 30 days

• File a Sold Notice on AZ MVD Now within 10 calendar days

Buyer, within 15 days, at an MVD or authorized third-party office or on AZ MVD Now. Bring:

• The endorsed title or Form 38-1306

• This bill of sale (Form 48-2004 equivalent)

• Form 96-0236, Title and Registration Application

• Lien release, if a lien is recorded

• Emissions compliance if you live in the Phoenix or Tucson area

• Payment: $4 title, $8 registration, $1.50 air quality research fee, plus the Vehicle License Tax

Driving it home. A private-sale buyer may buy a Restricted Use 3-Day Permit on AZ MVD Now (EZ Permit) or at an MVD office. It covers only trips for inspection, emissions testing, repairs needed to pass, and completing registration.

Vehicle License Tax. Part of the annual registration fee: 60% of the manufacturer’s base retail price, reduced 16.25% for each year since first registration, taxed at $2.89 per $100 of assessed value for a used vehicle.

Emissions. Required before registration in metropolitan Phoenix (Area A) and Tucson (Area B) for vehicles model year 1967 and newer; not required for vehicles registered outside those areas. Check exemptions and your ZIP code with ADEQ at myazcar.com.

Sources: A.R.S. § 28-2058 (transfer of title, 15 days, plates, odometer); Arizona MVD, Form 48-2004 Bill of Sale (rev. 05/25), Form 38-1306 Title Transfer Bill of Sale (rev. 07/25), Form 96-0236, “Vehicle Title”, “Where do I purchase a permit for a newly acquired vehicle?”, “Sold your car? Don’t forget to file a Sold Notice”, “How are my AZ vehicle registration fees calculated?”; Arizona Department of Revenue, “Vehicle Use Tax and Calculator Questions and Answers”; ADEQ, myazcar.com. Verified 28 September 2026.

Signatures

Seller’s Signature: _______________________ Date: __________
Printed Name: _____________________________

Buyer’s Signature: ________________________ Date: __________
Printed Name: _____________________________