Notice to Proceed Template: Project Start and Work Authorization

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Notice to Proceed Template

Date: [Date]

To: [Contractor / Vendor / Service Provider Name]

Address: [Address]

City, State, ZIP Code: [City, State, ZIP Code]

From: [Owner / Company / Issuing Party Name]

Address: [Address]

City, State, ZIP Code: [City, State, ZIP Code]

Subject: Notice to Proceed

1. Project Information

Project Name: [Project Name]

Project Address or Location: [Project Address / Location]

Contract Title or Description: [Contract Name / Description]

Contract Date: [Date]

Contract Number, if applicable: [Number]

2. Notice to Proceed

You are hereby authorized and directed to proceed with the work described in the contract identified above.

This Notice to Proceed confirms that the work may begin according to the contract terms and the timing stated in this notice.

3. Effective Date

The effective date of this Notice to Proceed is:

[Effective Date]

Unless otherwise stated in writing, all contract time calculations tied to commencement of work shall begin on this date or on the date otherwise stated in the contract.

4. Required Start of Work

You are directed to begin work no later than:

[Start Date]

If mobilization, delivery, or other pre-construction or pre-service activity is included, such activity shall begin as follows:

[Insert details]

5. Contract Time and Completion

The work shall be completed according to the following schedule:

☐ within [Number] calendar days from the effective date of this notice

☐ by the completion date of [Date]

☐ according to the schedule attached or incorporated by reference

☐ other: [Describe]

Milestones, if applicable:

[Insert milestones]

6. Scope of Authorized Work

The authorized work includes:

[Describe work]

Any work outside the contract scope must be handled by written change order, amendment, or other approved written instruction.

7. Conditions to Proceed

The following conditions have been satisfied or shall apply to commencement of work:

☐ contract fully executed

☐ insurance certificates received

☐ bonds received, if applicable

☐ permits obtained or in process

☐ site access authorized

☐ submittals approved as required

☐ other: [Describe]

Additional pre-start conditions or notes:

8. Site Access and Coordination

Site access, working hours, coordination procedures, and contact information shall be as follows:

Site Contact: [Full Name]

Phone Number: [Phone Number]

Email Address: [Email Address]

Access instructions:

9. Contract Documents

This Notice to Proceed is issued under and subject to the terms of the contract and related documents, including if applicable:

[general conditions]

[specifications]

[drawings]

[scope of work]

[pricing schedule]

[approved addenda]

[other contract documents]

If there is any conflict, the contract and approved written amendments shall control unless otherwise stated.

10. Reporting and Communications

During the work, the contractor or service provider shall provide the following, if applicable:

[progress updates]

[schedule reports]

[daily logs]

[safety documentation]

[invoices or payment applications]

[other required reporting]

Additional communication instructions:

11. Delay or Failure to Start

If work does not begin as required by this Notice to Proceed or the contract, the issuing party may exercise any rights available under the contract or applicable law.

Any delay, inability to mobilize, or issue affecting commencement should be reported immediately in writing.

12. Additional Instructions

Additional instructions, exceptions, or project-specific terms, if any:

13. Signature

Issued By: __________________________

Name: [Full Name]

Title: [Title]

Company: [Company Name]

Date: [Date]

Acknowledged By: __________________________

Name: [Full Name]

Title: [Title]

Company: [Contractor / Vendor Name]

Date: [Date]

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Notice to Proceed Template: Project Start and Work Authorization

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Notice to Proceed Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a notice to proceed?

A notice to proceed is a written notice that authorizes a contractor, vendor, or service provider to begin work under a contract. It usually identifies the project, the contract, the effective start date, and any timing requirements tied to performance. It helps create a clear written record that work may officially begin.

Why do you need a notice to proceed?

You need a notice to proceed to clearly confirm when the contractor or service provider is authorized to start work. It helps reduce confusion about project timing, commencement obligations, deadlines, and contract administration. A written notice also supports scheduling, project tracking, and recordkeeping.

When should you use a notice to proceed?

Use a notice to proceed after the parties have signed the contract and all required pre-start conditions have been met or waived. It is commonly used in construction, subcontracting, renovation, equipment installation, consulting, and other project-based arrangements where the start of work should be confirmed in writing.

How to write a notice to proceed?

Start with the names of the owner or issuing party and the contractor, then identify the project and the related contract. After that, state the effective date of the notice, the date work must begin, and any schedule or completion requirements tied to the authorization. Finish with any pre-start conditions, contact details, and signature lines so the notice is clear and ready to issue.

Can AI Lawyer help if owners, contractors, and project managers all need to review?

AI Lawyer can help by organizing the notice into clear sections so each reviewer can find the relevant details quickly. It can also add internal reference fields, schedule notes, and placeholders that make updates easier to track. A consistent structure helps reduce repeated edits and lowers the chance of missing key details like contract references, start dates, completion deadlines, or site-access conditions before the notice is issued.

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