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Identity Verification Form Template
Confirm identity and document verification steps clearly with this Identity Verification Form Template.
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Identity Verification Form Template
Date: [Date]
Purpose of Verification: ☐ Customer onboarding ☐ Account access ☐ Contract signing ☐ Compliance ☐ Other: [Purpose]
1. Person Information
1.1 Full Legal Name: [Name]
1.2 Date of Birth: [MM/DD/YYYY]
1.3 Phone: [Phone]
1.4 Email: [Email]
1.5 Current Address: [Address]
1.6 Previous Address (Optional): [Address]
1.7 Company/Organization (Optional): [Company]
1.8 Role/Title (Optional): [Role]
2. Identification Document(s) Reviewed
2.1 Primary ID Type: ☐ Passport ☐ Driver’s license ☐ National ID ☐ Residence permit ☐ Other: [Type]
2.2 Issuing Country/State: [Issuer]
2.3 ID Number: [ID number]
2.4 Issue Date (Optional): [Date]
2.5 Expiration Date: [Date]
2.6 Name on ID Matches Person: ☐ Yes ☐ No (explain): [Notes]
2.7 Photo Matches Person: ☐ Yes ☐ No (explain): [Notes]
2.8 Secondary Document (Optional): ☐ Utility bill ☐ Bank statement ☐ Tax document ☐ Other: [Type]
2.9 Document Reference/Number (Optional): [Number]
2.10 Date of Document: [Date]
2.11 Address Matches: ☐ Yes ☐ No (explain): [Notes]
3. Verification Method
3.1 Method Used (Check all that apply):
☐ In-person review of original document(s)
☐ Remote video verification
☐ Database/credit bureau check
☐ Third-party verification provider: [Provider name]
☐ Other: [Method]
3.2 Verification Notes. [Notes about checks performed, mismatches, resolution steps]
4. Consent and Privacy
4.1 Consent. The individual confirms the information provided is accurate and authorizes the verifier to review the documents listed above for identity verification purposes.
4.2 Privacy. Identity information will be used only for the stated purpose and stored securely, subject to applicable law and internal policy.
5. Verifier Information
5.1 Verified By: [Verifier name]
5.2 Company/Department: [Company/Department]
5.3 Method of Review: ☐ In-person ☐ Remote ☐ Other: [Method]
5.4 Result: ☐ Verified ☐ Not verified ☐ Pending additional information
5.5 Additional Notes (Optional): [Notes]
Signatures
Individual: [Full Name]
Date: [Date]
Signature: ___________________________
Verifier: [Verifier Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________
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Identity Verification Form Template
IDENTITY VERIFICATION FORM TEMPLATE FAQ
What is an identity verification form?
An Identity Verification Form is used to record the steps taken to verify someone’s identity for business, compliance, onboarding, or security purposes. It typically captures the person’s information, the ID documents reviewed, and the verification method used.
When should you use an identity verification form?
Use it when you need a paper trail showing that identity checks were performed — such as onboarding customers, granting account access, verifying signers, or meeting internal compliance requirements. Requirements vary by industry and jurisdiction.
What information should the form include?
Common fields include: full legal name, date of birth, address, contact information, ID document type and number, issuing authority, expiration date, and verification notes (including match to photo and signature). This template includes a verifier section for accountability.
How do you handle privacy and sensitive data?
Collect only what you need, store it securely, restrict access, and follow applicable privacy laws. This template includes a simple consent statement and a confidentiality note.
What methods can be used to verify identity?
Common methods include in-person review of original documents, remote video verification, database checks, or verification through a trusted third-party provider. This template includes checkboxes so you can document the method used.
What is AI Lawyer?
AI Lawyer is an AI-powered assistant that helps you create and customize legal and business document templates online. It guides you through key sections, suggests wording, and explains complex concepts in simple language. AI Lawyer does not replace a licensed attorney or provide legal advice, but helps you prepare better documents faster and more confidently.
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