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Rental Application Form Template – Florida
Screen and evaluate Florida tenants efficiently with this professional Rental Application Form Template.
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Rental Application Form
This Rental Application Form ("Agreement") is entered into on [Date] by and between:
Landlord/Property Manager: [Full Name / Company Name]
Address: [Landlord's Address]
and
Applicant (Prospective Tenant): [Full Name]
Address: [Current Address]
Phone: [Phone Number]
Email: [Email Address]
Residence Applied For
Applicant applies for [Property Address] with a preferred move‑in date of [Desired Move‑in Date] and a term of [Term]. Seasonal or short‑term variations, if any, should be disclosed and may require different screening criteria.
Personal Details & Co‑Applicants
Provide legal name, DOB, and government‑issued ID. List co‑applicants; each adult must submit a separate application, and minors must be disclosed for occupancy records.
Income & Employment
Provide current employer, monthly income, and job tenure; attach proof such as pay stubs or benefits statements. Self‑employed applicants may supply bank statements or CPA letters.
Rental & Vacation History
List current and prior residences (and vacation rentals, if relevant) with landlord contacts and payment history. Include reasons for departure and any notices received.
Pets, Amenities, Parking
Disclose pets and expected use of amenities (pool, storage, marina). Approval may depend on building rules and insurance constraints; assistance animals are handled per accommodation guidelines.
Screening & Consent
Applicant authorizes background, credit, and rental history checks. Consent extends to verification of references and employment to confirm suitability.
Fees & Processing
Applicant agrees to any lawful application fee of [Amount] for screening. Association or community application fees, if applicable, will be disclosed separately.
Declarations
Information provided is complete and accurate. False or misleading statements may lead to denial or termination of any resulting lease.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date written above.
Landlord/Property Manager Signature
Name:
Title:
Applicant Signature
Name:
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Rental Application Form Template – Florida
Florida Rental Application Form FAQ
What is a Rental Application Form?
A Rental Application Form is a document that landlords or property managers use to collect important information from potential tenants before approving them for a rental property. It helps assess whether the applicant is a suitable and reliable renter.
The form typically asks for personal details, rental history, employment and income information, and references, allowing the landlord to verify the applicant’s background and ability to pay rent on time. In many cases, the rental application also authorizes the landlord to run a credit check, background check, or employment verification.
When to use a Rental Application Form?
You should use a Rental Application Form whenever you need to screen and evaluate potential tenants before offering a lease. It is typically used after someone shows interest in renting a property but before any rental agreement is signed. This form allows the landlord to collect important information about the applicant’s identity, income, rental history, and references, and it provides written permission to run background or credit checks if needed.
What should be included in a Rental Application Form?
A well-prepared Rental Application Form should collect all the essential information a landlord needs to properly evaluate a potential tenant. It typically includes:
Applicant’s personal details, such as full name, contact information, and identification.
Employment and income information to confirm the applicant’s ability to pay rent.
Rental history, including previous addresses, landlord contacts, and reasons for leaving.
References (personal or professional) who can vouch for the applicant’s character and reliability.
Authorization and consent for background, credit, or reference checks.
Signatures and date to confirm that the information provided is accurate and that the applicant agrees to the screening process.
Including these key components helps landlords make informed decisions and maintain a fair, consistent tenant-selection process.
Is a Rental Application Form legally binding?
No. A Rental Application Form is not a legally binding lease agreement. It is only used to collect information from a potential tenant so the landlord can evaluate their suitability for the property. Even if the applicant is approved, neither party is legally obligated to proceed with the rental until a formal lease or rental agreement is signed.
Is it illegal for a landlord to discriminate based on my background or personal traits in Florida?
Yes. Discrimination in housing is illegal in Florida. Landlords must follow the federal Fair Housing Act, which prohibits discrimination based on race, color, national origin, religion, sex, disability, and familial status. This means a landlord cannot deny housing, charge different rent or deposits, or apply different rules to applicants based on these protected characteristics.
Florida also has state-level protections, which include pregnancy as part of familial status. Some cities and counties in Florida provide additional local protections, such as sexual orientation, gender identity, age, or source of income — especially in places like Miami-Dade, Broward, Orange, and Palm Beach Counties.
Landlords must apply the same screening criteria fairly to all applicants. If you believe you were discriminated against, you can file a complaint with the Florida Commission on Human Relations (FCHR) or the U.S. Department of Housing and Urban Development (HUD).
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