Free template
Receipt Template
Clearly document transactions and payments using this easy-to-use Receipt Template.
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Receipt Template
1. Receipt Information
Receipt Number: [#]
Date of Issue: [Date]
Payment Date: [Date of Payment]
Reference / Invoice #: [Related Invoice Number, if applicable]
2. Issued By (Seller / Service Provider)
Name / Company: [Your Name or Company Name]
Address: [Street, City, ZIP, Country]
Email: [Your Email Address]
Phone: [Your Phone Number]
3. Received From (Client / Payer)
Name / Company: [Client Name]
Address: [Client Address]
Email: [Client Email]
Phone: [Client Phone Number]
4. Payment Details
Description | Quantity | Unit Price | Total |
Subtotal: $__________________
Discount (if any): – $__________________
Tax: $__________________
Total Amount Paid: $__________________
5. Payment Method
☐ Bank Transfer
☐ Cash
☐ Credit/Debit Card
☐ PayPal
☐ Other: ___________________________
6. Notes
This receipt confirms that payment has been received in full.
No further amount is due unless otherwise stated.
Thank you for your business!
7. Authorization
Issued by: ___________________________
Title: ___________________________
Signature (optional): ___________________________
Date: ___________________________
Details
Learn more about
Receipt Template
RECEIPT TEMPLATE FAQ
What is a Receipt Template?
A receipt template is a pre-formatted document used to acknowledge and record payment for goods or services. It typically includes essential details such as the transaction date, amount paid, payment method, description of the goods or services provided, and the seller’s contact information. Using a template helps ensure that receipts are clear, professional, and contain all legally relevant details.
Why do you need a Receipt Template?
You need a receipt template to create consistent, accurate proof of transactions for both the buyer and seller. Receipts help prevent disputes, simplify accounting and tax preparation, and serve as official documentation in case of audits or returns. For businesses, they also reinforce professionalism and customer trust.
When should you use a Receipt Template?
Use a receipt template whenever you conduct a transaction involving the exchange of goods, services, or funds—whether for in-person sales, online purchases, rentals, or service fees. This applies to both one-time and recurring payments.
How to write a Receipt Template?
Include the date of the transaction, a unique receipt number, the names and contact information of both the buyer and seller, a clear description of the goods or services provided, the quantity (if applicable), the total amount paid, the payment method, and any relevant tax information. If applicable, include your business logo or branding for a more professional appearance.
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