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Rental Application Form Template – New York
Screen and evaluate New York tenants efficiently with this professional Rental Application Form Template.
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Rental Application Form
This Rental Application Form ("Agreement") is entered into on [Date] by and between:
Landlord/Property Manager: [Full Name / Company Name]
Address: [Landlord's Address]
and
Applicant (Prospective Tenant): [Full Name]
Address: [Current Address]
Phone: [Phone Number]
Email: [Email Address]
Premises Information
Applicant seeks to rent [Property Address] for a term of [e.g., 12 months] with a target move‑in of [Desired Move‑in Date]. If the building has co‑op/condo bylaws or house rules, Applicant agrees to comply as a condition of any lease.
Applicant Profile
Provide full legal name, date of birth, and government‑issued identification. Co‑applicants and guarantors must submit separate applications and screening consents.
Financials & Guarantor
Attach recent pay stubs, employment letter, or proof of funds. If a guarantor is required, disclose guarantor income and residence; guarantor must sign any required guarantees with proper ID.
Prior Residences
List present and prior residences with landlord/management contacts, monthly rent, and tenancy dates. Disclose any lease non‑renewals, legal actions, or negotiated move‑outs to expedite verification.
References & Professional Contacts
Provide at least two references (prior landlord, supervisor, or professional). References should be reachable during business hours and able to confirm reliability and payment history.
Pets/Animals & Building Policies
Disclose pets, if any, and review building pet policies. Service or support animals are assessed under applicable accommodation rules, which may override building pet restrictions.
Background & Credit Authorization
Applicant authorizes background, credit, and eviction‑history checks, and acknowledges that adverse findings may result in denial. Screening will be performed by the Landlord or a third‑party agency.
Fees & Disclosures
Applicant agrees to any lawful application fee of [Amount] and understands that broker/association fees, if applicable, are separate. No application guarantees acceptance until a lease is executed.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date written above.
Landlord/Property Manager Signature
Name:
Title:
Applicant Signature
Name:
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Rental Application Form Template – New York
New York Rental Application Form FAQ
What is a Rental Application Form?
A Rental Application Form is a document that landlords or property managers use to collect important information from potential tenants before approving them for a rental property. It helps assess whether the applicant is a suitable and reliable renter.
The form typically asks for personal details, rental history, employment and income information, and references, allowing the landlord to verify the applicant’s background and ability to pay rent on time. In many cases, the rental application also authorizes the landlord to run a credit check, background check, or employment verification.
When to use a Rental Application Form?
You should use a Rental Application Form whenever you need to screen and evaluate potential tenants before offering a lease. It is typically used after someone shows interest in renting a property but before any rental agreement is signed. This form allows the landlord to collect important information about the applicant’s identity, income, rental history, and references, and it provides written permission to run background or credit checks if needed.
What should be included in a Rental Application Form?
A well-prepared Rental Application Form should collect all the essential information a landlord needs to properly evaluate a potential tenant. It typically includes:
Applicant’s personal details, such as full name, contact information, and identification.
Employment and income information to confirm the applicant’s ability to pay rent.
Rental history, including previous addresses, landlord contacts, and reasons for leaving.
References (personal or professional) who can vouch for the applicant’s character and reliability.
Authorization and consent for background, credit, or reference checks.
Signatures and date to confirm that the information provided is accurate and that the applicant agrees to the screening process.
Including these key components helps landlords make informed decisions and maintain a fair, consistent tenant-selection process.
Is a Rental Application Form legally binding?
No. A Rental Application Form is not a legally binding lease agreement. It is only used to collect information from a potential tenant so the landlord can evaluate their suitability for the property. Even if the applicant is approved, neither party is legally obligated to proceed with the rental until a formal lease or rental agreement is signed.
What should I do if the application asks for information I’m not comfortable sharing?
If a rental application requests information you’re not comfortable providing, you don’t have to share it right away. First, ask the landlord why it’s needed and how it will be used. Landlords should only ask for details that are relevant to screening, such as income, employment, or rental history.
If the question feels too personal, unrelated to renting, or touches on protected personal details (like religion, family status, or disability), you can decline to answer, as landlords should not request discriminatory information. For sensitive data like a Social Security number, you may ask if there is a more secure way to provide it later in the process.
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