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Invoice Template: Payment Terms, Due Dates, Late Fees & Line Items
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Invoice Template
1. Invoice Details
Invoice Number: [#]
Invoice Date: [Date]
Due Date: [Due Date]
Reference / Project: [Optional — e.g., Web Design Project for Client X]
2. Issued By (Seller / Service Provider)
Name / Company: [Your Name or Company]
Address: [Street, City, ZIP, Country]
Email: [Your Email]
Phone: [Your Phone Number]
Tax ID / VAT Number (if applicable): _______________________
3. Bill To (Client / Customer)
Name / Company: [Client Name]
Address: [Client Address]
Email: [Client Email]
Phone: [Client Phone Number]
4. Itemized List of Products or Services
Description | Quantity | Unit Price | Total |
Subtotal: $__________________
Discount (if any): – $__________________
Tax (%): $__________________
Total Amount Due: $__________________
5. Payment Instructions
Bank Name: ___________________________
Account Holder: ___________________________
IBAN / Account Number: ___________________________
SWIFT / BIC: ___________________________
Other options: ☐ PayPal ☐ Wise ☐ Credit Card Link
☐ Please include invoice number with payment.
6. Notes
Payment due within [X] days from the invoice date.
Late payments may incur a fee of $[X] or [Y]% per [week/month].
Let us know if you have any questions or require a revised invoice.
7. Authorization
This invoice was issued by:
[Your Name / Company Name]
[Digital Signature or Logo (if applicable)]
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Invoice Template: Payment Terms, Due Dates, Late Fees & Line Items
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
INVOICE TEMPLATE FAQ
What is an invoice template?
An invoice template is a pre-designed document used to bill customers for products sold or services rendered. It includes essential details such as transaction dates, item descriptions, quantities, prices, and payment terms, making invoicing faster and more consistent.
Why do you need an invoice template?
It standardizes your billing process, ensures all necessary payment details are included, helps track outstanding balances, and maintains accurate financial records for accounting and tax purposes. A clear invoice also improves the likelihood of prompt payment.
When should I use an invoice template?
Use an invoice template whenever you need to request payment from a client or customer — whether for one-time sales, recurring services, or large contracts. It’s suitable for businesses of all sizes, from freelancers to corporations.
How to write an invoice template?
Include your business name and contact details, the client’s information, a unique invoice number, date of issue, itemized list of products or services, unit prices, total amount due, payment terms, due date, and accepted payment methods.
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