Auto Repair Contract Template: Services, Parts and Payment

Auto Repair Contract Template

This Auto Repair Contract is made on [Date] by and between:

Repair Shop / Service Provider: [Company Name / Full Name]
Address: [Address]

Customer / Vehicle Owner: [Full Name]
Address: [Address]

1. Vehicle Information

Make: [Make]
Model: [Model]
Year: [Year]
VIN: [Vehicle Identification Number]
License Plate Number: [Number]
Mileage: [Mileage]

2. Requested Services

The Customer authorizes the Repair Shop to perform the following inspection, repair, replacement, or maintenance services:

[Describe repair or service]
[Describe repair or service]
[Describe repair or service]

Additional repair notes, if any:

[Insert details]

3. Labor and Parts

Estimated Labor Charges: [$Amount]
Estimated Parts Charges: [$Amount]
Shop Fees, if applicable: [$Amount]
Estimated Total Cost: [$Amount]

Parts to be used:

☐ new parts
☐ used parts
☐ rebuilt or remanufactured parts
☐ aftermarket parts
☐ as available and approved by Customer

4. Additional Work Authorization

If additional repairs or parts are needed beyond the services listed above, the Repair Shop shall:

☐ obtain customer approval before doing additional work
☐ proceed with additional work up to [$Amount] without further approval
☐ proceed only as follows: [Describe]

Customer contact method for approval:

☐ phone
☐ text
☐ email
☐ other: [Describe]

5. Estimated Completion

The Repair Shop estimates that the work will be completed by:

[Date and Time]

The Customer understands that this is an estimate only and that delays may occur بسبب parts availability, hidden damage, labor demands, or other service-related issues.

Additional timing notes:

[Insert details]

6. Payment Terms

The Customer agrees to pay as follows:

☐ full payment upon completion
☐ deposit of [$Amount] with balance due at pickup
☐ progress payments as follows: [Describe]
☐ other: [Describe]

Accepted payment methods:

☐ cash
☐ credit card
☐ debit card
☐ check
☐ financing
☐ other: [Describe]

7. Warranty

The following warranty terms apply, if any:

☐ labor warranty of [Number] days or months
☐ parts warranty as provided by manufacturer or supplier
☐ no separate warranty except as required by law
☐ other: [Describe]

Warranty exclusions or limits:

[Insert details]

8. Customer Responsibilities

The Customer confirms that, to the best of the Customer’s knowledge:

the vehicle information provided is accurate;
the Customer has authority to authorize the work;
the Customer has disclosed any known issues relevant to the repair;
the Customer will remove personal valuables from the vehicle before service, if needed.

9. Storage, Pickup, and Unclaimed Vehicle Terms

The Customer agrees to pick up the vehicle within [Number] days after notice that the work is complete.

If the vehicle is not picked up on time, the following may apply:

☐ storage fee of [$Amount] per day
☐ additional notice before storage charges begin
☐ other: [Describe]

10. Liability and Test Driving

The Repair Shop may operate or test drive the vehicle as reasonably necessary to inspect, diagnose, repair, or verify the work performed.

The Repair Shop shall use reasonable care while the vehicle is in its possession, but is not responsible for loss or damage caused by pre-existing conditions, hidden defects, unsafe components, or events outside its reasonable control, except to the extent required by law.

11. Termination or Refusal of Work

The Repair Shop may stop or refuse further work if:

the Customer does not approve required repairs;
parts are unavailable;
the vehicle is unsafe to continue working on;
payment terms are not met;
other reasonable business or safety grounds apply.

If work stops early, the Customer shall pay for labor, parts, and approved charges already incurred unless otherwise agreed in writing.

12. Governing Law

This Contract shall be governed by the laws of the state of [State].

13. Entire Agreement

This Contract contains the full understanding between the parties regarding the vehicle repair services described above and replaces prior discussions on the same subject unless otherwise stated in writing.

14. Signatures

Repair Shop Signature: __________________________
Name: [Full Name]
Title: [Job Title, if applicable]
Date: [Date]

Customer Signature: __________________________
Name: [Full Name]
Date: [Date]