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Apply[Company or Organization Name]
[Company Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
Date: [Date]
To: [Applicant Full Name]
[Applicant Address]
[City, State, ZIP Code]
Subject: Internship Application Update
Dear [Applicant First Name / Applicant Full Name],
Thank you for your interest in the [Internship Title] position with [Company or Organization Name].
After careful consideration, we have decided not to move forward with your application for this internship.
We appreciate the time and effort you invested in the application process.
We also thank you for your interest in [Company or Organization Name] and for the opportunity to learn more about your background and qualifications.
Internship Title: [Internship Title]
Department: [Department Name]
Application or Interview Date: [Date, if applicable]
Optional message, if desired:
☐ We received many qualified applications and the selection process was highly competitive.
☐ We have chosen a candidate whose experience more closely matches our current needs.
☐ We encourage you to apply for future opportunities with our organization.
☐ Other: [Insert message]
We wish you success in your studies, career, and future opportunities.
Thank you again for your interest in [Company or Organization Name].
Sincerely,
Signature: __________________________
Name: [Authorized Person Full Name]
Title: [Job Title]
Company or Organization: [Company or Organization Name]
Date: [Date]
Each template already follows legal structure and best practices.
The agreement is automatically filled and adapted to your inputs.
Check the generated document, make edits if needed, and download a ready-to-use agreement.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Frequently asked
An internship rejection letter is a formal letter used by an employer or organization to inform an applicant that they were not selected for an internship position. It usually thanks the applicant for their interest, confirms the decision, and may briefly express appreciation for the time and effort spent applying or interviewing.
You need an internship rejection letter to communicate a hiring decision clearly and professionally. It helps close the application process, provides a written record of the employer’s response, and shows respect to candidates who took time to apply, interview, or submit supporting materials.
Use an internship rejection letter after the employer has decided not to move forward with an applicant for the internship. It is commonly used after reviewing applications, after interviews, or after selecting another candidate. It is especially useful when the organization wants a consistent and professional hiring process.
Start with the company name, date, and the applicant’s name. Then thank the candidate for applying, clearly state that they were not selected, and keep the message polite and professional. If appropriate, include a short note of appreciation or encouragement. Finish with the sender’s name, title, and signature so the letter is complete and easy to send.
AI Lawyer can help by organizing the letter into clear sections so each reviewer can find the relevant details quickly. It can also add internal reference fields, reviewer notes, and placeholders that make updates easier to track. A consistent structure helps reduce repeated edits and lowers the chance of missing key candidate, position, or sign-off details before the letter is sent.
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