Internship Onboarding Checklist Template

Company or Organization Name: [Company Name]
Department: [Department Name]
Supervisor Name: [Supervisor Full Name]
HR Contact: [HR Contact Name]

Intern Name: [Intern Full Name]
Internship Title: [Internship Title]
Start Date: [Start Date]
End Date: [End Date]

1. Pre-Start Preparation

☐ Confirm internship start date and schedule
☐ Confirm department and reporting supervisor
☐ Prepare workspace, desk, or remote setup
☐ Prepare company email or internal account
☐ Prepare ID badge, access card, or visitor access
☐ Confirm equipment needs such as laptop, phone, or software
☐ Send welcome email with start details and arrival instructions

2. Documents and Forms

☐ Internship agreement signed
☐ Confidentiality agreement signed, if applicable
☐ Tax or payroll forms completed, if applicable
☐ Emergency contact information collected
☐ Policy acknowledgments completed
☐ School, program, or academic forms collected, if applicable
☐ Identification or eligibility documents reviewed, if required

3. Technology and Access Setup

☐ Email account activated
☐ Passwords or login credentials issued
☐ Required software installed
☐ Shared drives, folders, or project tools assigned
☐ Communication platforms set up
☐ Security or privacy access reviewed
☐ Remote access instructions provided, if applicable

4. First-Day Orientation

☐ Welcome meeting completed
☐ Office or team introduction completed
☐ Workplace tour or virtual orientation completed
☐ Review of schedule and break procedures completed
☐ Review of company policies completed
☐ Review of dress code or workplace expectations completed
☐ Review of attendance and reporting procedures completed

5. Training and Role Overview

☐ Internship duties explained
☐ Training goals reviewed
☐ Supervisor expectations explained
☐ Department processes introduced
☐ Required tools or systems demonstrated
☐ Safety procedures reviewed, if applicable
☐ Questions and answers session completed

6. Initial Assignments

☐ First tasks assigned
☐ Project or learning goals explained
☐ Timeline or milestone expectations reviewed
☐ Check-in schedule established
☐ Performance review process explained

7. Notes

Additional onboarding notes:

[Insert notes]

8. Completion Sign-Off

Supervisor Signature: __________________________
Name: [Supervisor Full Name]
Date: [Date]

HR Signature: __________________________
Name: [HR Representative Name]
Date: [Date]

Intern Signature: __________________________
Name: [Intern Full Name]
Date: [Date]