Internship Onboarding Checklist Template: Setup and Tasks

Internship Onboarding Checklist Template

Company or Organization Name: [Company Name]

Department: [Department Name]

Supervisor Name: [Supervisor Full Name]

HR Contact: [HR Contact Name]

Intern Name: [Intern Full Name]

Internship Title: [Internship Title]

Start Date: [Start Date]

End Date: [End Date]

1. Pre-Start Preparation

☐ Confirm internship start date and schedule

☐ Confirm department and reporting supervisor

☐ Prepare workspace, desk, or remote setup

☐ Prepare company email or internal account

☐ Prepare ID badge, access card, or visitor access

☐ Confirm equipment needs such as laptop, phone, or software

☐ Send welcome email with start details and arrival instructions

2. Documents and Forms

☐ Internship agreement signed

☐ Confidentiality agreement signed, if applicable

☐ Tax or payroll forms completed, if applicable

☐ Emergency contact information collected

☐ Policy acknowledgments completed

☐ School, program, or academic forms collected, if applicable

☐ Identification or eligibility documents reviewed, if required

3. Technology and Access Setup

☐ Email account activated

☐ Passwords or login credentials issued

☐ Required software installed

☐ Shared drives, folders, or project tools assigned

☐ Communication platforms set up

☐ Security or privacy access reviewed

☐ Remote access instructions provided, if applicable

4. First-Day Orientation

☐ Welcome meeting completed

☐ Office or team introduction completed

☐ Workplace tour or virtual orientation completed

☐ Review of schedule and break procedures completed

☐ Review of company policies completed

☐ Review of dress code or workplace expectations completed

☐ Review of attendance and reporting procedures completed

5. Training and Role Overview

☐ Internship duties explained

☐ Training goals reviewed

☐ Supervisor expectations explained

☐ Department processes introduced

☐ Required tools or systems demonstrated

☐ Safety procedures reviewed, if applicable

☐ Questions and answers session completed

6. Initial Assignments

☐ First tasks assigned

☐ Project or learning goals explained

☐ Timeline or milestone expectations reviewed

☐ Check-in schedule established

☐ Performance review process explained

7. Notes

Additional onboarding notes:

[Insert notes]

8. Completion Sign-Off

Supervisor Signature: __________________________

Name: [Supervisor Full Name]

Date: [Date]

HR Signature: __________________________

Name: [HR Representative Name]

Date: [Date]

Intern Signature: __________________________

Name: [Intern Full Name]

Date: [Date]