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Internship Extension Letter Template: Extended Term Notice

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Internship Extension Letter Template

[Company or Organization Name]

[Company Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

Date: [Date]

To: [Intern Full Name]

[Intern Address]

[City, State, ZIP Code]

Subject: Internship Extension Letter

Dear [Intern First Name / Intern Full Name],

1. Extension Notice

We are pleased to confirm that [Company or Organization Name] would like to extend your internship in the position of [Internship Title].

2. Original Internship Details

Your original internship period was:

Start Date: [Original Start Date]

End Date: [Original End Date]

Department: [Department Name]

Supervisor: [Supervisor Name and Title]

3. Extension Period

Your internship is hereby extended as follows:

New Start of Extension: [Date]

New End Date: [Date]

The internship will continue on:

☐ the same terms as before

☐ revised terms as described below

4. Updated Terms

During the extension period, the following terms will apply:

Work Schedule: [Days / Hours / Weekly Hours]

Compensation: [Paid / Unpaid / Stipend / Rate, if applicable]

Supervisor: [Supervisor Name and Title]

Department: [Department Name]

Additional updates, if any:

[Insert any updated duties, schedule changes, reporting changes, or expectations]

5. Duties and Expectations

During the extended internship period, you will continue to assist with or perform work related to:

[Task or responsibility]

[Task or responsibility]

[Task or responsibility]

You are expected to continue following company policies, supervisor instructions, and applicable internship requirements throughout the extension period.

6. Acceptance of Extension

If you agree to this internship extension, please sign below and return a copy of this letter by [Date].

Your continued internship will remain subject to applicable workplace rules, policies, and any other written internship terms already in effect unless updated in this letter.

7. Closing Statement

We appreciate your work and contribution to [Company or Organization Name] and look forward to continuing the internship during this extended period.

8. Signatures

Sincerely,

Employer Signature: __________________________

Name: [Authorized Person Full Name]

Title: [Job Title]

Company or Organization: [Company or Organization Name]

Date: [Date]

Accepted by Intern:

Intern Signature: __________________________

Name: [Intern Full Name]

Date: [Date]

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Internship Extension Letter Template: Extended Term Notice

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Frequently asked

Internship Extension Letter Template — quick answers

01

What is an internship extension letter?

An internship extension letter is a formal letter used to confirm that an internship will continue beyond its original end date. It usually states the intern’s name, position, current internship period, new end date, and any updated terms such as duties, schedule, or supervision. It helps create a clear written record of the extended arrangement.

02

Why do you need an internship extension letter?

You need an internship extension letter to formally document that the internship is being continued under agreed terms. It helps avoid confusion by confirming the new dates, whether the role or schedule is changing, and who will continue supervising the intern. It also helps keep HR and internal records accurate.

03

When should you use an internship extension letter?

Use an internship extension letter when an employer and intern agree that the internship should continue after the original end date. It is commonly used when a project is still ongoing, the intern’s performance has been strong, additional training is needed, or the organization wants to continue the internship for a longer period.

04

How to write an internship extension letter?

Start with the company name, date, and the intern’s name. Then confirm the original internship details, state the new extension period, and explain whether the duties, schedule, compensation, or supervisor will remain the same or change. Finish with an acceptance section or signature lines so both sides can confirm the extension clearly.

05

Can AI Lawyer help if HR, supervisors, and interns all need to review?

AI Lawyer can help by organizing the letter into clear sections so each reviewer can find the relevant details quickly. It can also add internal reference fields, reviewer notes, and placeholders that make updates easier to track. A consistent structure helps reduce repeated edits and lowers the chance of missing key dates, role details, or sign-off information before the letter is issued.

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