Internship Offer Letter Template
[Company Letterhead or Logo]
[Company Name]
[Company Address]
[City, Texas ZIP]
[Email] [Phone]
[Date]
[Candidate Full Name]
[Candidate Address]
[City, State/Province, Postal Code, Country]
Dear [First Name],
Work Location and Modality
Your primary work location is [Onsite Address/Remote/Hybrid]. For hybrid roles, on-site days are [Days] and remote days are [Days]. Company equipment and access details will be provided prior to your start date.
Position and Reporting
We are pleased to offer you the position of [Internship Title] with [Company Name] in the [Department/Team]. You will report to [Supervisor Name, Title].
Internship Dates and Schedule
The internship is expected to begin on [Start Date] and end on [End Date]. Your standard schedule will be [Days/Hours per Week] during [Work Hours and Time Zone].
Duties and Learning Objectives
You will assist with [Projects/Responsibilities]. Learning objectives include developing skills in [Skills/Tools] and contributing to [Initiatives].
Compensation or Stipend
You will receive [Hourly Wage of $[Rate]/Stipend of $[Amount] per [Frequency]/Academic Credit Only]. Payment will be made on our regular payroll schedule. Any required tax forms must be completed before your first day.
Policies, Conduct, and Status
You agree to comply with Company policies, including confidentiality, information security, and workplace conduct. Your internship is [At-Will/Not At-Will], meaning either you or the Company may end the relationship at any time, subject to [Applicable Policy/Agreement].
Confidentiality and Intellectual Property
You may be asked to sign confidentiality and intellectual property assignment documents. Work product created within the scope of your internship may be owned by the Company to the extent permitted by law and any school policies.
Contingencies
This offer is contingent upon completion of [Right-to-Work Verification/Background Check/Conflict-of-Interest Review/School Authorization].
Two-Step Internship Classification [Module]
Step 1: Internship Type | Step 2: Compensation Model | Primary Expectation | Record of Selection |
[Educational/Project-Based/Rotational] | [Hourly/Stipend/Credit Only] | [Learning + deliverables] | [Initials/Date] |
[Remote/Onsite/Hybrid] | [Hourly/Stipend/Credit Only] | [Schedule adherence] | [Initials/Date] |
Step 1: Internship Type | Step 2: Compensation Model | Primary Expectation | Record of Selection |
[Educational/Project-Based/Rotational] | [Hourly/Stipend/Credit Only] | [Learning + deliverables] | [Initials/Date] |
[Remote/Onsite/Hybrid] | [Hourly/Stipend/Credit Only] | [Schedule adherence] | [Initials/Date] |
Step 1: Internship Type
Step 2: Compensation Model
Primary Expectation
Record of Selection
[Educational/Project-Based/Rotational]
[Hourly/Stipend/Credit Only]
[Learning + deliverables]
[Initials/Date]
[Remote/Onsite/Hybrid]
[Schedule adherence]
Payroll and Tax Intake [Module]
Prior to your first day, you will complete [Tax Form Set] and provide [Direct Deposit Details/Payment Method Selection].
Travel and Expense Addendum [Module]
Business-related travel or expenses require [Pre-Approval] and will be handled under [Expense Policy Name/Link Reference].
Acceptance Instructions
Please indicate your acceptance by signing and returning this letter by [Acceptance Deadline]. Questions may be directed to [HR/Recruiter Name, Email, Phone].
Sincerely,
[Name]
[Title]
Accepted and agreed:
Intern: _______________________________ Date: ___________
Name: [Candidate Full Name]
Acknowledged by [Optional]:
HR: _________________________________ Date: ___________
Name/Title: [Name, Title]
Step 1: Internship Type | Step 2: Compensation Model | Primary Expectation | Record of Selection |
[Educational/Project-Based/Rotational] | [Hourly/Stipend/Credit Only] | [Learning + deliverables] | [Initials/Date] |
[Remote/Onsite/Hybrid] | [Hourly/Stipend/Credit Only] | [Schedule adherence] | [Initials/Date] |
