Landlord Notice to Enter Template

[Landlord Name or Property Management Company]
[Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

Date: [Date]

To: [Tenant Full Name]
Rental Property Address: [Property Address]
Unit Number: [Unit Number, if applicable]

Subject: Notice of Intent to Enter Rental Unit

Dear [Tenant Name],

1. Notice of Entry

This letter serves as notice that the Landlord intends to enter the rental unit identified above in accordance with the lease and applicable law.

This is a notice for a planned non-emergency entry.

2. Reason for Entry

The purpose of the entry is as follows:

• ☐ inspection of the property

• ☐ repairs or maintenance

• ☐ agreed service or installation

• ☐ pest control

• ☐ showing to prospective tenants, buyers, lenders, or contractors

• ☐ safety or compliance inspection

• ☐ other: [Describe]

Additional details, if needed:
[Describe the reason for entry]

3. Date and Time of Intended Entry

The Landlord intends to enter on:

Date: [Date]
Approximate Time: [Time]
Estimated Duration: [Estimated Time]

If entry cannot be completed during that time, the Landlord may contact you to arrange another lawful time for entry.

4. Persons Who May Enter

The following person(s) may enter the unit:

• [Landlord Name]

• [Property Manager Name]

• [Maintenance Staff / Contractor Name]

• [Inspector / Agent / Other]

Entry may be made by the Landlord and any authorized employee, contractor, agent, or service provider reasonably necessary for the stated purpose.

5. Access Instructions

If you plan to be present, or if there are any access instructions the Landlord should know, please contact:

Contact Name: [Name]
Phone Number: [Phone Number]
Email Address: [Email Address]

Special access information:
[Gate code, pet instructions, alarm details, parking details, or other information]

6. Tenant Response

If you have a scheduling issue, concern, or request related to this notice, please contact the Landlord as soon as possible.

If entry requires coordination under the lease, the parties may agree in writing to a different lawful date or time.

7. Additional Statement

This notice is provided for the limited purpose stated above. Except in an emergency or as otherwise allowed by the lease or applicable law, no entry is intended beyond what is reasonably necessary for that purpose.

8. Signatures

Sincerely,

Signature: __________________________
Name: [Landlord / Property Manager Name]
Title: [Title, if applicable]
Date: [Date]