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Apply[Landlord Name or Property Management Company]
[Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
Date: [Date]
To: [Tenant Full Name]
Rental Property Address: [Property Address]
Unit Number: [Unit Number, if applicable]
Subject: Notice of Intent to Enter Rental Unit
Dear [Tenant Name],
This letter serves as notice that the Landlord intends to enter the rental unit identified above in accordance with the lease and applicable law.
This is a notice for a planned non-emergency entry.
The purpose of the entry is as follows:
☐ inspection of the property
☐ repairs or maintenance
☐ agreed service or installation
☐ pest control
☐ showing to prospective tenants, buyers, lenders, or contractors
☐ safety or compliance inspection
☐ other: [Describe]
☐ inspection of the property
☐ repairs or maintenance
☐ agreed service or installation
☐ pest control
☐ showing to prospective tenants, buyers, lenders, or contractors
☐ safety or compliance inspection
☐ other: [Describe]
Additional details, if needed:
[Describe the reason for entry]
The Landlord intends to enter on:
Date: [Date]
Approximate Time: [Time]
Estimated Duration: [Estimated Time]
If entry cannot be completed during that time, the Landlord may contact you to arrange another lawful time for entry.
The following person(s) may enter the unit:
[Landlord Name]
[Property Manager Name]
[Maintenance Staff / Contractor Name]
[Inspector / Agent / Other]
[Landlord Name]
[Property Manager Name]
[Maintenance Staff / Contractor Name]
[Inspector / Agent / Other]
Entry may be made by the Landlord and any authorized employee, contractor, agent, or service provider reasonably necessary for the stated purpose.
If you plan to be present, or if there are any access instructions the Landlord should know, please contact:
Contact Name: [Name]
Phone Number: [Phone Number]
Email Address: [Email Address]
Special access information:
[Gate code, pet instructions, alarm details, parking details, or other information]
If you have a scheduling issue, concern, or request related to this notice, please contact the Landlord as soon as possible.
If entry requires coordination under the lease, the parties may agree in writing to a different lawful date or time.
This notice is provided for the limited purpose stated above. Except in an emergency or as otherwise allowed by the lease or applicable law, no entry is intended beyond what is reasonably necessary for that purpose.
Sincerely,
Signature: __________________________
Name: [Landlord / Property Manager Name]
Title: [Title, if applicable]
Date: [Date]
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For quick answers, scroll below to see the FAQ.
Frequently asked
A landlord notice to enter is a written notice telling a tenant that the landlord or the landlord’s agent plans to enter the rental unit for a lawful reason. It is commonly used for inspections, repairs, maintenance, showings, or other lease-related purposes. HUD guidance for assisted housing says tenants have the right to receive reasonable written notice of non-emergency inspections or other entry into the apartment.
You need a landlord notice to enter to create a clear written record of the planned entry and to help show that the landlord is acting consistently with the lease and applicable law. Written notice also helps reduce misunderstandings about why entry is needed, when it will happen, and who will be entering the unit.
Use a landlord notice to enter before a non-emergency entry into a rental unit for reasons such as repairs, inspections, agreed services, or showings, if notice is required by the lease or local law. Rules vary by jurisdiction, but official tenant-rights guidance commonly distinguishes between non-emergency entry, which generally requires reasonable prior notice, and emergency entry, which may be allowed without prior notice.
Start by identifying the landlord, tenant, and rental property, then clearly state the reason for entry, the intended date and time, and who will be entering. It is also helpful to say that the notice is being given under the lease and applicable law, include contact information for questions, and leave a signature line for the landlord or property manager. Because entry rules can differ by state and lease terms, the notice should be tailored to the property’s location and the rental agreement.
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