Proof of Residency Letter Template – Texas

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Proof of Residency Letter Template

Date: [Date: March 5, 2026]

To (Organization/Agency): [Requesting Organization Line: Texas Department of Public Safety, Attn: Driver License Residency Review, P.O. Box 149008, Austin, TX 78714 | [email protected]]

From (Writer): [Writer Full Name: Alex Johnson]

Relationship to Resident: ☐ Landlord ☐ Property manager ☐ Roommate ☐ Family member ☐ Employer ☐ Other: [Other Relationship: Household sponsor]

Writer Address: [Writer Address: 800 Congress Ave, Unit 210, Austin, TX 78701]

Writer Phone/Email: [Writer Contact: (512) 555-0172 | [email protected]]

1. Writer Identification

1.1 I am the writer identified above, and I am providing this letter based on my first-hand knowledge of the Resident’s living arrangement.

2. Resident and Address Being Verified

2.1 Resident Full Name: [Resident Full Name: Jamie Quinn]

2.2 Address Being Verified: [Verified Address: 800 Congress Ave, Unit 210, Austin, TX 78701]

2.3 Residency Start Date: [Residency Start Date: January 10, 2025]

3. Statement of Residency

3.1 I confirm that the Resident currently resides at the Address Being Verified.

3.2 Additional context: [Household Context: Resident shares the household and receives mail and deliveries at this address.]

4. Basis-of-Knowledge Matrix

Basis	Applies	Details
Landlord / property manager	☐	Lease administration, rent receipts, occupancy records
Shared household	☒	I live at the address and share common areas with the Resident
Mail/deliveries observed	☒	Regular mail and packages arrive for the Resident at this address
Other	☐	[Other Basis: N/A]

Basis	Applies	Details
Landlord / property manager	☐	Lease administration, rent receipts, occupancy records
Shared household	☒	I live at the address and share common areas with the Resident
Mail/deliveries observed	☒	Regular mail and packages arrive for the Resident at this address
Other	☐	[Other Basis: N/A]

Basis

Applies

Details

Landlord / property manager

Lease administration, rent receipts, occupancy records

Shared household

I live at the address and share common areas with the Resident

Mail/deliveries observed

Regular mail and packages arrive for the Resident at this address

Other

[Other Basis: N/A]

5. Verification Boundaries

5.1 This letter is provided to confirm residency only; the Requesting Organization should conduct its own verification steps as needed.

5.2 Verification contact preference: [Preferred Verification Method: Text message first, then phone call weekdays 9:00–18:00 CT.]

6. Truthful Statement

6.1 I declare that the statements in this letter are true and correct to the best of my knowledge.

7. Signature

Writer Name: [Writer Full Name: Alex Johnson]

Date: [Signature Date: March 5, 2026]

Signature: ___________________________

Resident Co-Sign (Optional)

Resident Name: ___________________________

Date: ___________________________

8. Notary Acknowledgment

[Use of Notary Block: Include this section only if the requesting organization asks for notarization.]

Venue: [Notary Venue: State of Texas, County of Travis]

On [Notary Date: March 5, 2026], before me, [Notary Name: Riley Chen], personally appeared [Writer Full Name: Alex Johnson] and acknowledged signing this letter for the purposes stated.

Notary Public Signature: _______________________

My Commission Expires: [Commission Expires: May 12, 2029]

Notary Seal: _______________________

Basis	Applies	Details
Landlord / property manager	☐	Lease administration, rent receipts, occupancy records
Shared household	☒	I live at the address and share common areas with the Resident
Mail/deliveries observed	☒	Regular mail and packages arrive for the Resident at this address
Other	☐	[Other Basis: N/A]

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Proof of Residency Letter Template – Texas

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Frequently asked

Proof of Residency Letter Template – Texas — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What makes a proof of residency letter credible?

A credible letter clearly identifies the resident, states the exact address being verified, explains how the writer knows the resident lives there, and provides contact details so the organization can confirm the information if needed.

Can a roommate write the letter in Texas?

Yes, a roommate can write it if they share the household and have first-hand knowledge of the resident living at the address, but the receiving organization may still have its own preferences about who should sign.

Should the letter mention how long the resident has lived there?

Including a move-in date or an approximate start month can be helpful because it provides a time anchor, especially when the organization is verifying recent address changes.

What if I do not know the exact move-in day?

Use the most accurate month and year you can confirm from your records or memory, and avoid guessing details that you cannot reasonably support.

Is it okay to limit what the organization can ask about?

You can focus the letter on residency only and provide a preferred contact method; the organization can still request additional verification, but keeping the initial statement narrow often reduces unnecessary data sharing.

Do I need to attach documents?

Only attach documents if the organization requests them or the resident authorizes you to include them; otherwise, the letter can stand on its own with a clear basis-of-knowledge explanation.

What if the resident changes addresses again soon after?

Provide a new letter with the updated verified address and the new move-in date or month, and consider adding a simple reference line so the organization can distinguish the newer letter from the earlier one.

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