Employment Verification Letter Template
[Company Letterhead or Logo]
[Company Name]
[Company Address]
[City, Texas ZIP]
[Phone]
[Email]
[Date]
[Recipient’s Name or “To Whom It May Concern”]
[Recipient’s Organization]
[Address]
[City, State, ZIP]
Dear [Recipient’s Name / To Whom It May Concern],
Verification Scope
This letter confirms only the employment facts listed below for [Employee Full Name]. Any other information is [Not Provided/Provided only with written employee authorization].
Employment Details
Employment Start Date: [MM/DD/YYYY]
Current Employment: [Yes/No]
Employment Status: [Full-Time/Part-Time/Temporary/Contract]
Job Title: [Job Title]
Department/Division: [Department/Division]
Work Schedule: [Typical hours per week]
Compensation Disclosure
Annual/Hourly Salary: $[Amount] [only if employee consent]
Module — Employment Timeline Table
Date Range | Status | Title/Role | Department | Notes |
[MM/YYYY–MM/YYYY] | [Active/Inactive] | [Title] | [Department] | [Optional note] |
[MM/YYYY–MM/YYYY] | [Active/Inactive] | [Title] | [Department] | [Optional note] |
Date Range | Status | Title/Role | Department | Notes |
[MM/YYYY–MM/YYYY] | [Active/Inactive] | [Title] | [Department] | [Optional note] |
[MM/YYYY–MM/YYYY] | [Active/Inactive] | [Title] | [Department] | [Optional note] |
Date Range
Status
Title/Role
Department
Notes
[MM/YYYY–MM/YYYY]
[Active/Inactive]
[Title]
[Department]
[Optional note]
Module — Notice of Re-Verification
Re-verification requests must reference letter ID: [Letter ID] and may be directed to [Email/Address].
Module — Identity Match Fields
Employee identifier used for match: [Employee ID/Last 4 of SSN/Other/None]. Date verified: [MM/DD/YYYY].
Closing
If you require verification of the above facts, contact [Authorized Representative Name] at [Email] or [Phone].
Sincerely,
[Authorized Company Representative Name]
Signed: _______________________________ Date: _______________
Reviewed by Payroll: ___________________ Date: _______________
Date Range | Status | Title/Role | Department | Notes |
[MM/YYYY–MM/YYYY] | [Active/Inactive] | [Title] | [Department] | [Optional note] |
[MM/YYYY–MM/YYYY] | [Active/Inactive] | [Title] | [Department] | [Optional note] |
