Employment Verification Letter Template
[Company Letterhead or Logo]
[Company Name]
[Company Address]
[City, California ZIP]
[Phone]
[Email]
[Date]
[Recipient’s Name or “To Whom It May Concern”]
[Recipient’s Organization]
[Address]
[City, State, ZIP]
Dear [Recipient’s Name / To Whom It May Concern],
Employment Verification Summary
Field | Value |
Employee Name | [Employee Full Name] |
Employer | [Company Name] |
Employment Start Date | [MM/DD/YYYY] |
Current Employment | [Yes/No] |
Job Title | [Job Title] |
Field | Value |
Employee Name | [Employee Full Name] |
Employer | [Company Name] |
Employment Start Date | [MM/DD/YYYY] |
Current Employment | [Yes/No] |
Job Title | [Job Title] |
Field
Value
Employee Name
[Employee Full Name]
Employer
Employment Start Date
[MM/DD/YYYY]
Current Employment
[Yes/No]
Job Title
[Job Title]
Employment Confirmation
This letter verifies that [Employee Full Name] has been employed with [Company Name] since [Start Date]. [He/She/They] currently holds the position of [Job Title] in the [Department/Division].
Employment Details
Employment Status: [Full-Time/Part-Time/Temporary/Contract]
Work Schedule: [Typical hours per week]
Current Employment: [Yes/No]
End Date [if applicable]: [MM/DD/YYYY]
Compensation Disclosure
Annual/Hourly Salary: $[Amount] [only if employee consent]
Module — Consent Record
Employee authorization on file: [Yes/No]. Authorization date: [MM/DD/YYYY]. Consent scope: [Employment only/Employment + income/Other].
Module — Verification Delivery
This verification is being provided at the request of [Employee Name] for the purpose of [Loan/Rental/Visa/Benefits/Other]. Delivery method: [Email/Mail/Fax/Portal].
Module — Records and Retention
Verification reference ID: [ID]. Records location: [Folder/Link/HRIS record].
Closing
If additional verification is required, contact [Authorized Representative Name] at [Email] or [Phone].
Sincerely,
[Authorized Company Representative Name]
[Title]
Signed: _______________________________ Date: _______________
Field | Value |
Employee Name | [Employee Full Name] |
Employer | [Company Name] |
Employment Start Date | [MM/DD/YYYY] |
Current Employment | [Yes/No] |
Job Title | [Job Title] |
