Workplace Investigation Report Template

Company Name: [Company Name]
Department: [HR / Compliance / Management / Other]
Report Date: [Date]
Case Number: [Reference Number]

1. Complaint Information

Date Complaint Received: [Date]
Complaint Received By: [Full Name and Title]
Complainant Name: [Full Name]
Respondent Name: [Full Name]
Department or Work Location: [Department / Location]

Type of Complaint:

☐ harassment
☐ discrimination
☐ retaliation
☐ bullying
☐ policy violation
☐ misconduct
☐ other: [Describe]

2. Summary of Allegation

Summary of the complaint or concern:

[Describe the allegation, reported conduct, and relevant context]

Date or period of alleged conduct:

[Date or time period]

3. Investigator Information

Investigator Name: [Full Name]
Title: [Job Title]
Department: [Department]
Date Investigation Began: [Date]
Date Investigation Closed: [Date]

4. Scope of Investigation

The investigation reviewed the following issues:

[Describe the issues reviewed]

The investigation involved the following steps:

[Interviewing parties]
[Interviewing witnesses]
[Reviewing records or messages]
[Reviewing policies]
[Other steps]

5. Persons Interviewed

Person Interviewed 1: [Full Name]
Role: [Complainant / Respondent / Witness / Other]
Interview Date: [Date]

Person Interviewed 2: [Full Name]
Role: [Complainant / Respondent / Witness / Other]
Interview Date: [Date]

Person Interviewed 3: [Full Name]
Role: [Complainant / Respondent / Witness / Other]
Interview Date: [Date]

Additional persons interviewed, if any:

[Insert names and roles]

6. Documents and Evidence Reviewed

The following documents, records, or materials were reviewed:

[Emails or messages]
[Personnel records]
[Attendance records]
[Security footage]
[Policies or handbook provisions]
[Other documents or evidence]

7. Investigation Findings

Summary of relevant facts established during the investigation:

[Describe the facts found based on interviews, records, and evidence]

Credibility or consistency observations, if applicable:

[Insert observations]

8. Conclusion

Investigation conclusion:

☐ allegation substantiated
☐ allegation not substantiated
☐ allegation partially substantiated
☐ inconclusive
☐ other: [Describe]

Relevant policy, rule, or workplace standard involved:

[Insert policy or rule, if applicable]

9. Recommended or Taken Action

Recommended or completed follow-up action:

[Coaching]
[Disciplinary action]
[Policy reminder]
[Training]
[No action]
[Other action]

Additional notes:

[Insert notes]

10. Confidentiality and Recordkeeping

This report is intended for internal review and recordkeeping. It should be shared only with persons who have a legitimate business need to review it, subject to company policy and applicable law.

11. Additional Notes

Additional information relevant to the investigation, decision-making, or follow-up:

[Insert notes]

12. Signatures

Investigator Signature: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]

HR / Management Reviewer Signature: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]

Additional Reviewer Signature, if needed: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]