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Workplace Investigation Report Template: Findings and Records
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Workplace Investigation Report Template
Company Name: [Company Name]
Department: [HR / Compliance / Management / Other]
Report Date: [Date]
Case Number: [Reference Number]
1. Complaint Information
Date Complaint Received: [Date]
Complaint Received By: [Full Name and Title]
Complainant Name: [Full Name]
Respondent Name: [Full Name]
Department or Work Location: [Department / Location]
Type of Complaint:
☐ harassment
☐ discrimination
☐ retaliation
☐ bullying
☐ policy violation
☐ misconduct
☐ other: [Describe]
2. Summary of Allegation
Summary of the complaint or concern:
[Describe the allegation, reported conduct, and relevant context]
Date or period of alleged conduct:
[Date or time period]
3. Investigator Information
Investigator Name: [Full Name]
Title: [Job Title]
Department: [Department]
Date Investigation Began: [Date]
Date Investigation Closed: [Date]
4. Scope of Investigation
The investigation reviewed the following issues:
[Describe the issues reviewed]
The investigation involved the following steps:
[Interviewing parties]
[Interviewing witnesses]
[Reviewing records or messages]
[Reviewing policies]
[Other steps]
5. Persons Interviewed
Person Interviewed 1: [Full Name]
Role: [Complainant / Respondent / Witness / Other]
Interview Date: [Date]
Person Interviewed 2: [Full Name]
Role: [Complainant / Respondent / Witness / Other]
Interview Date: [Date]
Person Interviewed 3: [Full Name]
Role: [Complainant / Respondent / Witness / Other]
Interview Date: [Date]
Additional persons interviewed, if any:
[Insert names and roles]
6. Documents and Evidence Reviewed
The following documents, records, or materials were reviewed:
[Emails or messages]
[Personnel records]
[Attendance records]
[Security footage]
[Policies or handbook provisions]
[Other documents or evidence]
7. Investigation Findings
Summary of relevant facts established during the investigation:
[Describe the facts found based on interviews, records, and evidence]
Credibility or consistency observations, if applicable:
[Insert observations]
8. Conclusion
Investigation conclusion:
☐ allegation substantiated
☐ allegation not substantiated
☐ allegation partially substantiated
☐ inconclusive
☐ other: [Describe]
Relevant policy, rule, or workplace standard involved:
[Insert policy or rule, if applicable]
9. Recommended or Taken Action
Recommended or completed follow-up action:
[Coaching]
[Disciplinary action]
[Policy reminder]
[Training]
[No action]
[Other action]
Additional notes:
[Insert notes]
10. Confidentiality and Recordkeeping
This report is intended for internal review and recordkeeping. It should be shared only with persons who have a legitimate business need to review it, subject to company policy and applicable law.
11. Additional Notes
Additional information relevant to the investigation, decision-making, or follow-up:
[Insert notes]
12. Signatures
Investigator Signature: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]
HR / Management Reviewer Signature: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]
Additional Reviewer Signature, if needed: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]
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Workplace Investigation Report Template: Findings and Records
WORKPLACE INVESTIGATION REPORT TEMPLATE FAQ
What is a workplace investigation report?
A workplace investigation report is a written document used to summarize a workplace complaint, the investigation steps taken, the information reviewed, and the findings reached. It is commonly used after reports of misconduct, harassment, discrimination, retaliation, policy violations, or other workplace concerns. The report helps create a clear internal record of what was reviewed and what conclusions were reached.
Why do you need a workplace investigation report?
You need a workplace investigation report to document the complaint and show how the matter was reviewed. It helps organize interviews, evidence, timelines, findings, and follow-up actions in one place. A written report also supports internal consistency, recordkeeping, and decision-making by HR, management, or compliance staff.
When should you use a workplace investigation report?
Use a workplace investigation report after a workplace complaint or concern has been reviewed and relevant facts have been gathered. It is commonly used when an employer has interviewed witnesses, reviewed documents, and needs a formal record of findings and recommended next steps. It is especially useful in employee relations, policy enforcement, and internal compliance matters.
How to write a workplace investigation report?
Start with the case reference, the names of the people involved, and a short summary of the complaint. Then describe the allegations, the investigation steps taken, the interviews completed, and the documents or evidence reviewed. Finish with the factual findings, policy conclusions if appropriate, recommended actions, and signature lines so the report is clear and ready for internal review.
Can AI Lawyer help if HR, managers, and legal reviewers all need to review?
AI Lawyer can help by organizing the report into clear sections so each reviewer can find the relevant details quickly. It can also add internal reference fields, review notes, and placeholders that make updates easier to track. A consistent structure helps reduce repeated edits and lowers the chance of missing key details like complaint dates, witness interviews, findings, or follow-up actions before the report is finalized.
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