Rent Roll Certification Template: Tenant and Income Terms

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Rent Roll Certification Template

Date: [Date]

Certifying Party: [Full Name / Company Name]

Title or Capacity: [Owner / Borrower / Seller / Manager / Authorized Agent]

Address: [Address]

To: [Buyer / Lender / Investor / Title Company / Other Recipient]

Address: [Address]

1. Property Information

This Rent Roll Certification relates to the following property:

Property Name: [Property Name]

Property Address: [Property Address]

City, State, ZIP Code: [City, State, ZIP Code]

If more than one property is covered, describe them here:

[Insert details]

2. Rent Roll Reference

The undersigned certifies the attached rent roll for the property identified above.

Rent Roll As-Of Date: [Date]

The attached rent roll is incorporated into this certification by reference and is referred to in this document as the “Rent Roll.”

3. Certification of Accuracy

The undersigned certifies that, as of the Rent Roll As-Of Date, the attached Rent Roll is:

☐ current

☐ true

☐ correct

☐ complete

☐ subject only to the exceptions stated in this certification

This certification is made to the best of the undersigned’s actual knowledge and based on the books, records, leases, and operating information maintained for the property.

4. Tenant and Lease Information

The Rent Roll reflects, to the extent applicable, the following information for each tenant or occupant:

[tenant name]

[premises or suite number]

[leased square footage or area]

[lease commencement date]

[lease expiration date]

[current base rent]

[additional rent or pass-through charges]

[security deposit]

[rent status]

[occupancy status]

Additional lease-related details, if any:

5. Occupancy and Vacancy Statement

As of the Rent Roll As-Of Date, the occupancy and vacancy information shown on the Rent Roll is accurate to the best of the undersigned’s knowledge.

Known vacant space, pending occupancy, holdover occupancy, or month-to-month occupancy, if any:

[Insert details or write “None”]

6. Delinquencies and Arrears

Except as disclosed below, no tenant listed on the Rent Roll is delinquent in rent or other charges beyond the amounts shown on the Rent Roll.

Known delinquencies, arrears, payment plans, or disputed charges, if any:

7. Concessions and Special Terms

Except as disclosed on the Rent Roll or below, there are no free-rent periods, rent abatements, credits, concessions, side agreements, or special arrangements affecting the listed rent amounts.

Disclosed concessions or special terms, if any:

8. Defaults and Notices

Except as disclosed below, the undersigned has no actual knowledge of:

☐ tenant default not shown on the Rent Roll

☐ landlord default notice affecting listed rent

☐ unresolved lease dispute materially affecting rent collection

☐ termination notice not reflected in the Rent Roll

☐ other material lease issue

Details of exceptions, if any:

9. Security Deposits and Prepaid Rent

The security deposits, prepaid rent amounts, and similar tenant credits listed on the Rent Roll are accurate to the best of the undersigned’s knowledge.

If there are exceptions, shortages, offsets, or unapplied credits, describe them here:

10. Leasing Commissions and Allowances

Except as disclosed below, the undersigned states that the following are reflected accurately or disclosed as applicable:

☐ unpaid leasing commissions

☐ tenant improvement allowances

☐ landlord work obligations

☐ build-out obligations

☐ other lease-related obligations

Details, if any:

11. Changes Since Rent Roll Date

Since the Rent Roll As-Of Date, the following changes have occurred, if any:

[new lease signed]

[tenant move-out]

[tenant default notice]

[rent change]

[occupancy change]

[other material update]

Details:

12. Purpose of Certification

This Rent Roll Certification is being provided in connection with:

☐ property sale

☐ financing or refinancing

☐ due diligence review

☐ asset management reporting

☐ portfolio review

☐ other: [Describe]

Reference transaction or agreement, if any:

13. No Broader Warranty

Except as expressly stated in this certification, this document is not intended to be a separate lease estoppel, guaranty, or independent warranty beyond the matters specifically certified here.

This certification applies only to the Rent Roll and related information identified in this document.

14. Exceptions Schedule

Any exception to this certification may be listed below or on an attached schedule:

Schedule of Exceptions:

15. Signature

The undersigned certifies that the foregoing is true and correct to the best of the undersigned’s actual knowledge as of the date signed below.

Signature: __________________________

Name: [Full Name]

Title: [Title]

Company: [Company Name, if applicable]

Date: [Date]

16. Additional Signature, if Needed

Additional Authorized Signature: __________________________

Name: [Full Name]

Title: [Title]

Date: [Date]

17. Notary Acknowledgment

State of [State]

County of [County]

On this [Day] of [Month], [Year], before me, the undersigned notary public, personally appeared [Name of Signer(s)], known to me or satisfactorily proven to be the person(s) whose name(s) are subscribed to this instrument, and acknowledged that they executed the same for the purposes stated herein.

Notary Public Signature: __________________________

Name: [Notary Name]

My Commission Expires: [Date]

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Rent Roll Certification Template: Tenant and Income Terms

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Rent Roll Certification Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a rent roll certification?

A rent roll certification is a written statement in which an owner, borrower, seller, or property manager certifies that an attached rent roll is current, true, correct, and complete to the best of the signer’s knowledge. In commercial real estate practice, loan and sale documents commonly require a certified rent roll showing tenants, rent amounts, lease terms, occupancy, and related income details.

Why do you need a rent roll certification?

You need a rent roll certification to create a clear written record that the rent roll being delivered for a sale, refinance, underwriting, or due diligence review is being formally confirmed by the responsible party. Transaction documents commonly use certified rent rolls because rent and lease information is a core measure of property income, occupancy, and risk.

When should you use a rent roll certification?

Use a rent roll certification when a landlord, seller, borrower, or manager is providing a rent roll in connection with a commercial property sale, loan, refinancing, asset review, or other diligence process. SEC-filed commercial real estate agreements commonly require updated certified rent rolls before closing or on a recurring basis during the loan term.

How to write a rent roll certification?

Start with the name of the certifying party, the property, and the as-of date of the rent roll. Then identify the attached rent roll and state that it is true, correct, and complete, and disclose any known exceptions such as vacancies, delinquencies, concessions, unpaid leasing commissions, amendments, or defaults. Many transaction documents also tie the certification to tenant names, occupied space, base rent, other charges, and lease expiration dates.

Can AI Lawyer help if owners, lenders, and buyers all need to review?

AI Lawyer can help by organizing the certification into clear sections so each reviewer can find the relevant details quickly. It can also add internal reference fields, rent notes, and placeholders that make updates easier to track. A consistent structure helps reduce repeated edits and lowers the chance of missing key details like the as-of date, tenant changes, lease concessions, or delinquency disclosures before the certification is signed.

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