Rent Roll Certification Template

Date: [Date]

Certifying Party: [Full Name / Company Name]
Title or Capacity: [Owner / Borrower / Seller / Manager / Authorized Agent]
Address: [Address]

To: [Buyer / Lender / Investor / Title Company / Other Recipient]
Address: [Address]

1. Property Information

This Rent Roll Certification relates to the following property:

Property Name: [Property Name]
Property Address: [Property Address]
City, State, ZIP Code: [City, State, ZIP Code]

If more than one property is covered, describe them here:

[Insert details]

2. Rent Roll Reference

The undersigned certifies the attached rent roll for the property identified above.

Rent Roll As-Of Date: [Date]

The attached rent roll is incorporated into this certification by reference and is referred to in this document as the “Rent Roll.”

3. Certification of Accuracy

The undersigned certifies that, as of the Rent Roll As-Of Date, the attached Rent Roll is:

☐ current
☐ true
☐ correct
☐ complete
☐ subject only to the exceptions stated in this certification

This certification is made to the best of the undersigned’s actual knowledge and based on the books, records, leases, and operating information maintained for the property.

4. Tenant and Lease Information

The Rent Roll reflects, to the extent applicable, the following information for each tenant or occupant:

[tenant name]
[premises or suite number]
[leased square footage or area]
[lease commencement date]
[lease expiration date]
[current base rent]
[additional rent or pass-through charges]
[security deposit]
[rent status]
[occupancy status]

Additional lease-related details, if any:

[Insert details]

5. Occupancy and Vacancy Statement

As of the Rent Roll As-Of Date, the occupancy and vacancy information shown on the Rent Roll is accurate to the best of the undersigned’s knowledge.

Known vacant space, pending occupancy, holdover occupancy, or month-to-month occupancy, if any:

[Insert details or write “None”]

6. Delinquencies and Arrears

Except as disclosed below, no tenant listed on the Rent Roll is delinquent in rent or other charges beyond the amounts shown on the Rent Roll.

Known delinquencies, arrears, payment plans, or disputed charges, if any:

[Insert details or write “None”]

7. Concessions and Special Terms

Except as disclosed on the Rent Roll or below, there are no free-rent periods, rent abatements, credits, concessions, side agreements, or special arrangements affecting the listed rent amounts.

Disclosed concessions or special terms, if any:

[Insert details or write “None”]

8. Defaults and Notices

Except as disclosed below, the undersigned has no actual knowledge of:

☐ tenant default not shown on the Rent Roll
☐ landlord default notice affecting listed rent
☐ unresolved lease dispute materially affecting rent collection
☐ termination notice not reflected in the Rent Roll
☐ other material lease issue

Details of exceptions, if any:

[Insert details or write “None”]

9. Security Deposits and Prepaid Rent

The security deposits, prepaid rent amounts, and similar tenant credits listed on the Rent Roll are accurate to the best of the undersigned’s knowledge.

If there are exceptions, shortages, offsets, or unapplied credits, describe them here:

[Insert details or write “None”]

10. Leasing Commissions and Allowances

Except as disclosed below, the undersigned states that the following are reflected accurately or disclosed as applicable:

☐ unpaid leasing commissions
☐ tenant improvement allowances
☐ landlord work obligations
☐ build-out obligations
☐ other lease-related obligations

Details, if any:

[Insert details or write “None”]

11. Changes Since Rent Roll Date

Since the Rent Roll As-Of Date, the following changes have occurred, if any:

[new lease signed]
[tenant move-out]
[tenant default notice]
[rent change]
[occupancy change]
[other material update]

Details:

[Insert details or write “None”]

12. Purpose of Certification

This Rent Roll Certification is being provided in connection with:

☐ property sale
☐ financing or refinancing
☐ due diligence review
☐ asset management reporting
☐ portfolio review
☐ other: [Describe]

Reference transaction or agreement, if any:

[Insert details]

13. No Broader Warranty

Except as expressly stated in this certification, this document is not intended to be a separate lease estoppel, guaranty, or independent warranty beyond the matters specifically certified here.

This certification applies only to the Rent Roll and related information identified in this document.

14. Exceptions Schedule

Any exception to this certification may be listed below or on an attached schedule:

Schedule of Exceptions:

[Insert details or write “None”]

15. Signature

The undersigned certifies that the foregoing is true and correct to the best of the undersigned’s actual knowledge as of the date signed below.

Signature: __________________________
Name: [Full Name]
Title: [Title]
Company: [Company Name, if applicable]
Date: [Date]

16. Additional Signature, if Needed

Additional Authorized Signature: __________________________
Name: [Full Name]
Title: [Title]
Date: [Date]

17. Notary Acknowledgment

State of [State]
County of [County]

On this [Day] of [Month], [Year], before me, the undersigned notary public, personally appeared [Name of Signer(s)], known to me or satisfactorily proven to be the person(s) whose name(s) are subscribed to this instrument, and acknowledged that they executed the same for the purposes stated herein.

Notary Public Signature: __________________________
Name: [Notary Name]
My Commission Expires: [Date]