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Apply[Company Name]
[Company Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
Date: [Date]
Company Name: [Company Name]
Entity Type: [Corporation / LLC / Other]
State or Country of Formation: [Jurisdiction]
Principal Business Address: [Address]
I, [Full Name], certify that I am the duly elected, qualified, and acting [Corporate Secretary / Assistant Secretary / Authorized Officer] of [Company Name], and that I am authorized to issue this Certificate of Incumbency.
The following persons currently hold the offices or positions set out below and are authorized to act on behalf of the Company to the extent normally associated with their positions or as otherwise stated below:
Name: [Full Name]
Title: [Title]
Authority: [Describe signing or approval authority, if applicable]
Specimen Signature: ________________________
Additional notes regarding officer authority, transaction limits, board approval requirements, or other signing conditions:
[Insert additional authority details or write “None”]
I further certify that the persons listed above currently hold the offices or positions stated in this certificate according to the Company’s records, resolutions, bylaws, operating agreement, or other governing documents, as applicable.
This Certificate of Incumbency may be relied upon by banks, lenders, counterparties, government agencies, and other persons or entities that require confirmation of the Company’s current officers or authorized representatives.
This certificate is effective as of the date written above unless replaced, revoked, or updated by the Company in writing.
Certified by:
Signature: __________________________
Name: [Full Name]
Title: [Corporate Secretary / Assistant Secretary / Authorized Officer]
Date: [Date]
Company Seal, if any:
[Seal Here]
State of [State]
County of [County]
On this [Day] of [Month], [Year], before me, the undersigned notary public, personally appeared [Name of Signer], known to me or satisfactorily proven to be the person whose name is subscribed to this instrument, and acknowledged that they executed the same for the purposes stated herein.
Notary Public Signature: __________________________
Name: [Notary Name]
My Commission Expires: [Date]
Each template already follows legal structure and best practices.
The agreement is automatically filled and adapted to your inputs.
Check the generated document, make edits if needed, and download a ready-to-use agreement.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Frequently asked
A certificate of incumbency is a corporate document that confirms the names, titles, and authority of a company’s current officers, directors, or authorized representatives. It is often signed by a corporate secretary or another authorized officer and may be used to show who has authority to act on behalf of the company.
You need a certificate of incumbency to provide a clear written record of who currently holds key company positions and who is authorized to sign documents, open accounts, approve transactions, or act for the business. It helps banks, investors, vendors, and other third parties verify company authority before relying on corporate actions.
Use a certificate of incumbency when a company needs to confirm its current officers or authorized signers for a bank, lender, investor, government agency, business partner, or transaction file. It is commonly used during financing, account openings, contract signings, corporate transactions, and other situations where proof of authority is required.
Start with the company name, formation details, and the date of the certificate. Then identify the person issuing the certificate and list each current officer, director, or authorized representative with their title and, if needed, sample signature or authority details. Finish with a certification statement, date, signature block, and company seal line if applicable.
AI Lawyer can help by organizing the certificate into clear sections so each reviewer can find the relevant details quickly. It can also add reference fields, signer details, and placeholders that make updates easier to track. A consistent structure helps reduce repeated edits and lowers the chance of missing key authority details before the certificate is issued.
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