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Promissory Note Template – Washington
Use this template to standardize payment proof and track follow-ups in a compact table.
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Promissory Note Template
Date: [Date]
For value received, [Borrower’s Full Name], residing at [Address] (“Borrower”), promises to pay [Lender’s Full Name], residing at [Address] (“Lender”), the principal sum of $[Amount], plus interest at the rate of [Interest Rate]% per annum.
Receipt Standard
Each payment will be documented by [Bank confirmation/Receipt/Confirmation email] referencing [Note Date/Payment #/Other].
Corrective Actions Log
Action | Owner | Due Date | Status | Reference |
[Send reminder] | [Lender] | [MM/DD/YYYY] | [Open/Done] | [Email ref] |
[Confirm receipt] | [Lender] | [MM/DD/YYYY] | [Open/Done] | [Receipt ref] |
Repayment Terms
☐ Single Payment: The entire principal and accrued interest shall be paid on or before [Due Date].
☐ Installments: The Borrower agrees to pay monthly installments of $[Amount], starting [Date], and continuing each month until the Note is paid in full.
Late Payments
If payment is more than [Number] days late, a late fee of $[Amount] or [Percentage]% will apply.
Security
This Note is [Secured/Unsecured]. If secured, collateral is described as follows: [Collateral details].
Default
Upon default, the Lender may demand immediate payment of the full balance due and recover collection costs and attorney fees.
Communication Channels
Borrower to Lender: [Email/Address]. Lender to Borrower: [Email/Address]. Backup contact: [Phone/Text].
Governing Law
This Promissory Note is governed by the laws of the State of Washington.
Borrower’s Signature: ____________________________ Date: ____________
Printed Name: ___________________________________
Witness Signature: _______________________________ Date: ____________
Printed Name: ___________________________________
Lender’s Signature: ______________________________ Date: ____________
Printed Name: ___________________________________
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Promissory Note Template – Washington
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Washington Promissory Note Template FAQ
Why set a receipt standard inside the promissory note?
Many loan disputes are not about the written terms, but about whether a payment was made and how it should be proved. A receipt standard makes it clear what counts as proof and how payments should be referenced, which helps prevent confusion when multiple payments are made over time. It also helps borrowers protect themselves by preserving the right evidence for each payment. This Washington version uses a short receipt standard plus a compact actions log so payment follow-ups are handled consistently. AI Lawyer users often adopt this approach when they want simple, repeatable loan administration.
What is a corrective actions log for a promissory note?
A corrective actions log is a short table for tracking follow-up steps when something needs attention, such as sending a reminder, confirming receipt, or providing an updated payoff amount. It creates a written record of who was supposed to do what and when, with references to emails or receipts. The log does not change the borrower’s obligation; it supports clearer communication and reduces the chance that a missed message becomes a larger dispute. For private loans, a simple log can be as effective as more complex contract language.
How should parties choose a communication channel for loan notices?
Choose channels that are reliable and that the parties actually monitor, such as email plus a mailing address, and consider a backup contact method for urgent issues. The goal is to avoid disagreements about whether a message was delivered or seen. If the parties mainly communicate by text, they can still list email as the primary method for formal records while using text as backup. If contact information changes, it should be updated in writing. Clear channels make modification requests and late payment discussions more straightforward and reduce the chance of miscommunication.
Is a witness signature necessary for enforceability?
A witness is not always required, but some parties prefer it as an added layer of authenticity, especially for private loans where the parties want extra formality. A witness can help confirm that the borrower signed the note, which may matter if the borrower later claims the signature is not theirs. If no witness is used, the parties should still keep a signed copy and proof of funding and payments. Consistent recordkeeping is usually the most important factor in preventing disputes, whether or not a witness signs.
How can lenders keep the note short while still managing late payments well?
Keep core terms concise — principal, interest rate, repayment method, late fee trigger, security, default, and governing law — then add one operational module that improves real-world follow-through. This template uses a receipt standard and an actions log so the parties know how payments are documented and how follow-ups are tracked. Those tools often prevent disputes without expanding the note into a full loan agreement. If the loan is very simple, the parties can keep the log minimal and still benefit from the receipt standard.
What should you do if a borrower wants to change the repayment schedule?
Any schedule change should be documented in a written amendment signed by both parties. Informal agreements are easy to forget or reinterpret later, especially when payments are missed or delayed. A short amendment should reference the note date, state what terms are changing, and specify the effective date of the change. Both sides should keep the amendment with the original note and update their payment records to match. Clear amendments reduce conflict because they create a single source of truth for the current repayment obligations.
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