Introducing Referent – AI-native practice management software for modern law firms.
Explore ReferentHotel Name: [Hotel Name]
Hotel Address: [Address]
Phone: [Phone]
Email/Fax (Optional): [Email/Fax]
Reservation Number (Optional): [Reservation #]
Date: [Date]
1.1 Guest Name: [Guest Full Name]
1.2 Check-In Date: [Date]
1.3 Check-Out Date: [Date]
1.4 Room Type / Number (Optional): [Details]
1.5 Number of Guests (Optional): [Number]
2.1 Cardholder Name: [Full Name]
2.2 Billing Address: [Address]
2.3 Phone: [Phone]
2.4 Email: [Email]
2.5 Relationship to Guest (Optional): ☐ Employer ☐ Family ☐ Friend ☐ Other: [Explain]
3.1 Card Type: ☐ Visa ☐ Mastercard ☐ American Express ☐ Discover ☐ Other: [Type]
3.2 Name on Card: [Name]
3.3 Card Number: [Number]
3.4 Expiration Date: [MM/YY]
3.5 Security Code (CVV) (If Required): [CVV]
3.6 Last 4 Digits (Optional safer option): [####]
4.1 The cardholder authorizes the hotel to charge the credit card for the following (select all that apply):
☐ Room rate
☐ Taxes and fees
☐ Incidentals (parking, minibar, phone, etc.)
☐ Meals/Restaurant
☐ Meeting/banquet charges
☐ Other: [Describe]
4.2 Spending Limit (Optional):
☐ No limit
☐ Limit total charges to $[Amount]
☐ Limit incidentals to $[Amount] per day
4.3 Authorized Date Range: From [Start Date] to [End Date].
5.1 The hotel may require the following:
☐ Copy of card (front only)
☐ Copy of cardholder photo ID
☐ Signed registration card at check-in
☐ Other: [List]
6.1 I authorize the hotel to charge the credit card identified above for the charges selected in Section 4 for the guest/reservation listed in Section 1.
6.2 I understand that I am responsible for authorized charges and that the guest may be required to provide a separate card for incidentals if not authorized here.
6.3 I understand this authorization does not guarantee availability, rates, or hotel policies and is subject to the hotel’s terms.
Cardholder Name: [Full Name]
Date: [Date]
Signature: ___________________________
Hotel Representative (Optional): [Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________
Each template already follows legal structure and best practices.
The agreement is automatically filled and adapted to your inputs.
Check the generated document, make edits if needed, and download a ready-to-use agreement.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Frequently asked
A Hotel / Third-Party Credit Card Authorization Form is a document a cardholder signs to allow a hotel to charge their credit card for someone else’s stay. It commonly covers room charges, taxes, incidentals, or a defined spending limit.
It’s used when a company, parent, spouse, or other third party pays for a guest’s reservation, or when the cardholder will not be present at check-in. Hotels use it to reduce chargebacks and confirm permission to charge the card.
It should include: hotel details, guest/reservation info, cardholder info, the charges authorized (room/tax/incidentals), spending limits, dates of stay, card details (handled securely), and a signed consent. This template includes a section to attach ID and a card copy if the hotel requires it.
Email can be insecure. Many hotels use secure portals or fax. If you must email, consider asking the hotel for a secure upload option and do not include full card details unless the hotel specifically requires it. This template includes a “delivery method” note.
A signed authorization form can help show consent, but it does not guarantee the outcome of a dispute. Hotels still need to follow card network rules and keep supporting documentation.
AI Lawyer is an AI-powered assistant that helps you create and customize legal and business document templates online. It guides you through key sections, suggests wording, and explains complex concepts in simple language. AI Lawyer does not replace a licensed attorney or provide legal advice, but helps you prepare better documents faster and more confidently.
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