Human Resources Consulting Agreement Template: Services Terms

Human Resources Consulting Agreement Template

This Human Resources Consulting Agreement is made on [Date] by and between:

Client: [Company Name]
Address: [Address]

Consultant: [Consultant Name / Consulting Firm Name]
Address: [Address]

1. Services

The Client engages the Consultant to provide the following human resources consulting services:

[HR policy review]
[employee handbook support]
[recruiting or hiring support]
[training or manager coaching]
[employee relations guidance]
[compliance support]
[other HR services]

The Consultant will perform only the services described in this Agreement unless the parties agree otherwise in writing.

2. Term

This Agreement begins on [Start Date] and will continue until [End Date], unless ended earlier under this Agreement.

The services shall be provided on the following basis:

☐ one-time project
☐ ongoing monthly support
☐ hourly consulting engagement
☐ other: [Describe]

3. Fees and Payment

The Client shall pay the Consultant as follows:

☐ hourly rate of [$Amount] per hour
☐ flat project fee of [$Amount]
☐ monthly retainer of [$Amount]
☐ other fee structure: [Describe]

Payment is due:

☐ upon receipt of invoice
☐ within [Number] days of invoice date
☐ according to the following schedule: [Describe]

4. Expenses

The following expense terms apply:

☐ no separate expenses will be charged
☐ pre-approved expenses will be reimbursed
☐ the following expenses may be billed separately: [Describe]

If reimbursement is allowed, the Consultant shall provide reasonable supporting records upon request.

5. Client Responsibilities

The Client agrees to provide information, documents, access, and reasonable cooperation needed for the Consultant to perform the services.

The Client is responsible for:

[providing employee or policy records]
[designating a main contact person]
[reviewing drafts or recommendations]
[making final business decisions]
[other responsibilities]

6. Consultant Responsibilities

The Consultant agrees to perform the services in a professional and timely manner using reasonable care and judgment.

The Consultant will:

[provide HR recommendations or support]
[communicate progress as reasonably needed]
[maintain confidentiality]
[deliver agreed work product or reports]
[other duties]

7. Confidentiality

During this engagement, either party may receive confidential or sensitive information, including business records, employee information, compensation details, policies, investigations, or other internal matters.

Each party agrees not to disclose or misuse confidential information except as needed to perform this Agreement or as required by law.

8. Work Product

Unless otherwise agreed in writing, the following shall apply to materials prepared by the Consultant under this Agreement:

☐ final deliverables become the Client’s property upon full payment
☐ the Consultant retains ownership of pre-existing materials, templates, and methods
☐ the Client receives a limited use right as follows: [Describe]
☐ other: [Describe]

9. Independent Contractor Status

The Consultant is acting as an independent contractor and not as an employee, partner, agent, or representative of the Client unless otherwise stated in writing.

The Consultant is responsible for its own taxes, business expenses, insurance, and internal staffing matters unless this Agreement states otherwise.

10. No Legal Advice

The Consultant provides human resources consulting services only.

Unless separately licensed and expressly engaged to do so, the Consultant does not provide legal advice, legal representation, or tax advice under this Agreement.

11. Termination

Either party may terminate this Agreement:

☐ on [Number] days’ written notice
☐ immediately for material breach
☐ immediately if the services can no longer be performed as intended
☐ under the following additional terms: [Describe]

If this Agreement ends early, the Client shall pay for services properly performed and approved expenses incurred through the termination date unless otherwise agreed in writing.

12. Limitation of Reliance

The Client understands that HR consulting recommendations are based on the information made available during the engagement.

Final business, employment, disciplinary, compensation, and compliance decisions remain the responsibility of the Client.

13. Governing Law

This Agreement shall be governed by the laws of the state of [State].

14. Entire Agreement

This Agreement contains the full understanding between the parties regarding the HR consulting services described above and replaces prior discussions on the same subject unless otherwise stated in writing.

15. Signatures

Client Signature: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]

Consultant Signature: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]