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Janitorial Services Agreement Template: Scope and Terms
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Janitorial Services Agreement Template
This Janitorial Services Agreement is made on [Date] by and between:
Client: [Company Name / Full Name]
Address: [Address]
Service Provider: [Company Name / Full Name]
Address: [Address]
1. Services
The Client engages the Service Provider to perform the following janitorial services:
[routine cleaning]
[trash removal]
[restroom cleaning]
[vacuuming or sweeping]
[mopping or floor care]
[dusting and surface cleaning]
[other cleaning services]
The Service Provider will perform only the services described in this Agreement unless the parties agree otherwise in writing.
2. Service Location
The services will be performed at the following location:
[Property Name / Building / Address]
If services apply to more than one location or area, list them here:
[Insert locations or areas]
3. Cleaning Schedule
The services will be provided on the following schedule:
☐ daily
☐ weekly
☐ biweekly
☐ monthly
☐ one-time service
☐ other: [Describe]
Service days and times:
[Insert days and times]
4. Scope of Work
The Service Provider will clean the following areas, as applicable:
[office areas]
[restrooms]
[hallways]
[break rooms]
[lobbies]
[stairwells]
[other areas]
Special instructions or excluded areas:
[Insert details]
5. Supplies and Equipment
Cleaning supplies and equipment shall be provided as follows:
☐ Service Provider will provide all cleaning supplies and equipment
☐ Client will provide specified supplies or access to on-site materials
☐ the parties will share responsibility as follows: [Describe]
Additional supply terms, if any:
[Insert details]
6. Fees and Payment
The Client shall pay the Service Provider as follows:
☐ hourly rate of [$Amount] per hour
☐ per-visit fee of [$Amount]
☐ weekly fee of [$Amount]
☐ monthly fee of [$Amount]
☐ flat project fee of [$Amount]
☐ other: [Describe]
Payment is due:
☐ upon receipt of invoice
☐ within [Number] days of invoice date
☐ weekly
☐ monthly
☐ other: [Describe]
7. Access to Premises
The Client agrees to provide reasonable access to the service location during the agreed cleaning times.
Access arrangements:
[Keys / codes / on-site contact / alarm instructions / entry restrictions]
The Service Provider agrees to use access credentials only for authorized service purposes.
8. Service Standards
The Service Provider agrees to perform the services in a professional and workmanlike manner using reasonable care and attention.
If the Client identifies a service issue, the Client shall notify the Service Provider within [Number] days so the issue may be reviewed and, if appropriate, corrected.
9. Additional Services
Any services outside the regular scope of work, including deep cleaning, emergency cleaning, special event cleanup, or extra visits, shall be handled as follows:
[Describe approval and pricing terms]
10. Independent Contractor Status
The Service Provider is acting as an independent contractor and not as an employee, partner, or agent of the Client unless otherwise stated in writing.
The Service Provider is responsible for its own taxes, staffing, insurance, licenses, and business expenses unless this Agreement states otherwise.
11. Liability and Property Care
Each party is responsible for its own acts and omissions under this Agreement.
The Service Provider agrees to use reasonable care while on the premises and to promptly report any known damage, safety concern, or incident connected to the services.
12. Term and Termination
This Agreement begins on [Start Date] and will continue until [End Date], unless ended earlier under this Agreement.
Either party may terminate this Agreement:
☐ on [Number] days’ written notice
☐ immediately for material breach
☐ after completion of a one-time service
☐ under the following additional terms: [Describe]
If this Agreement ends early, the Client shall pay for services properly performed and approved costs incurred through the termination date unless otherwise agreed in writing.
13. Governing Law
This Agreement shall be governed by the laws of the state of [State].
14. Entire Agreement
This Agreement contains the full understanding between the parties regarding the janitorial services described above and replaces prior discussions on the same subject unless otherwise stated in writing.
15. Signatures
Client Signature: __________________________
Name: [Full Name]
Title: [Job Title, if applicable]
Date: [Date]
Service Provider Signature: __________________________
Name: [Full Name]
Title: [Job Title, if applicable]
Date: [Date]
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Janitorial Services Agreement Template: Scope and Terms
JANITORIAL SERVICES AGREEMENT TEMPLATE FAQ
What is a janitorial services agreement?
A janitorial services agreement is a written contract between a client and a cleaning company or independent cleaner that explains the cleaning services to be provided. It usually covers the service location, cleaning schedule, tasks included, fees, supplies, and responsibilities of both sides. It helps set clear expectations before regular or one-time cleaning services begin.
Why do you need a janitorial services agreement?
You need a janitorial services agreement to clearly define the service relationship and reduce misunderstandings. It helps explain what areas will be cleaned, how often the work will be performed, what cleaning standards apply, who provides supplies, and how payment will be handled. A written agreement also helps with scheduling, recordkeeping, and service review.
When should you use a janitorial services agreement?
Use a janitorial services agreement when a business, property owner, office, facility manager, school, or other client hires a janitorial provider for recurring or project-based cleaning services. It is commonly used for office cleaning, building maintenance, restroom cleaning, trash removal, floor care, and other routine janitorial work.
How to write a janitorial services agreement?
Start with the names of the client and service provider, then describe the cleaning services, service location, and cleaning schedule. After that, include fees, payment terms, supply responsibilities, access rules, and any quality or inspection standards. Finish with cancellation, liability, termination, and signature lines so the agreement is clear and ready to use.
Can AI Lawyer help if managers, cleaning staff, and accounting all need to review?
AI Lawyer can help by organizing the agreement into clear sections so each reviewer can find the relevant details quickly. It can also add internal reference fields, service notes, and placeholders that make updates easier to track. A consistent structure helps reduce repeated edits and lowers the chance of missing key details like service frequency, supply duties, payment dates, or access instructions before the agreement is signed.
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