Food Service Contract Template

This Food Service Contract is made on [Date] by and between:

Client: [Full Name / Company Name]
Address: [Address]

Service Provider: [Full Name / Company Name]
Address: [Address]

1. Services

The Client engages the Service Provider to provide the following food services:

[meal preparation]
[food delivery]
[on-site food service]
[catering support]
[serving staff, if applicable]
[beverage service, if applicable]
[other food services]

The Service Provider will perform only the services described in this Contract unless the parties agree otherwise in writing.

2. Service Location and Dates

The food services will be provided at:

[Service Address / Venue Name]

Service date or term:

Start Date: [Date]
End Date: [Date, if applicable]

Service schedule:

[Insert one-time event date, recurring schedule, or service hours]

3. Menu and Food Items

The Service Provider will provide the following food, meals, or menu items:

[Menu item or meal type]
[Menu item or meal type]
[Menu item or meal type]

Special dietary requests, allergies, or restrictions:

[Insert details]

Final menu approval, if applicable, shall be completed by [Date].

4. Staffing and Equipment

The Service Provider shall provide the following, if applicable:

☐ cooks
☐ servers
☐ delivery staff
☐ setup staff
☐ cleanup staff
☐ utensils or serving equipment
☐ other: [Describe]

Items provided by the Client, if any:

[Insert details]

5. Fees and Payment

The Client shall pay the Service Provider as follows:

☐ flat fee of [$Amount]
☐ per-person fee of [$Amount]
☐ hourly service fee of [$Amount]
☐ recurring service fee of [$Amount]
☐ other: [Describe]

Payment schedule:

☐ deposit of [$Amount] due on signing
☐ balance due on [Date]
☐ payment due upon completion of service
☐ recurring payments due [weekly / monthly / other]
☐ other: [Describe]

6. Additional Charges

The following additional charges may apply, if applicable:

[travel fee]
[staff overtime]
[equipment rental]
[special menu surcharge]
[late change fee]
[other charge]

Additional charge terms:

[Insert details]

7. Food Safety and Compliance

The Service Provider agrees to handle, prepare, transport, and serve food in a professional manner and in compliance with applicable health, safety, and sanitation requirements.

The Client agrees to provide accurate information regarding allergies, dietary restrictions, and venue requirements to the extent known.

8. Cancellations and Changes

If the Client cancels or changes the service, the following terms apply:

☐ deposit is non-refundable
☐ full refund if canceled by [Date]
☐ partial refund of [$Amount or %] if canceled by [Date]
☐ no refund after [Date]
☐ other: [Describe]

Changes to guest count, menu, service hours, or location shall be handled as follows:

[Insert terms]

9. Client Responsibilities

The Client agrees to:

provide accurate event or service details;
provide access to the service location as needed;
communicate dietary restrictions or special requests in advance;
pay all agreed fees on time;
comply with venue or event rules relevant to the food service.

10. Liability and Risk

Each party is responsible for its own acts and omissions under this Contract.

The Service Provider is not responsible for issues caused by inaccurate allergy information, unsafe conditions outside the Service Provider’s control, or food handling by others after delivery or service, except to the extent required by law.

11. Termination

Either party may terminate this Contract:

☐ by mutual written agreement
☐ immediately for material breach
☐ after completion of the one-time service
☐ on [Number] days’ written notice for recurring service
☐ under the following additional terms: [Describe]

If this Contract ends early, payment for services already performed and approved costs already incurred shall remain due unless otherwise agreed in writing.

12. Governing Law

This Contract shall be governed by the laws of the state of [State].

13. Entire Agreement

This Contract contains the full understanding between the parties regarding the food services described above and replaces prior discussions on the same subject unless otherwise stated in writing.

14. Signatures

Client Signature: __________________________
Name: [Full Name]
Title: [Title, if applicable]
Date: [Date]

Service Provider Signature: __________________________
Name: [Full Name]
Title: [Title, if applicable]
Date: [Date]