Commercial Property Condition Statement Template: Disclosures

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Commercial Property Condition Statement Template

Property Address: [Property Address]

City, State, ZIP Code: [City, State, ZIP Code]

Property Name, if applicable: [Property Name]

Statement Date: [Date]

Disclosing Party: [Full Name / Company Name]

Role: [Owner / Seller / Landlord / Manager / Other]

Address: [Address]

1. Purpose of Statement

This Commercial Property Condition Statement is provided to disclose the known condition of the commercial property identified above.

This statement is based on the current knowledge of the Disclosing Party as of the date of this document.

2. Property Description

Property Type:

☐ office building

☐ retail property

☐ warehouse

☐ industrial property

☐ mixed-use building

☐ multifamily commercial property

☐ land with improvements

☐ other: [Describe]

Approximate Building Size: [Square Footage]

Approximate Lot Size: [Lot Size]

Year Built, if known: [Year]

Additional property description:

[Insert details]

3. Occupancy and Use

Current occupancy status:

☐ owner-occupied

☐ tenant-occupied

☐ partially vacant

☐ fully vacant

☐ other: [Describe]

Current use of property:

[Describe current use]

Known lease, occupancy, or possession issues, if any:

[Insert details or write “None known”]

4. Structural and Building Condition

To the best of the Disclosing Party’s knowledge, the following conditions apply:

Foundation or structural issues:

Roof condition or leak history:

Exterior walls, windows, or façade issues:

Parking lot, sidewalk, or paving issues:

5. Mechanical, Electrical, and Plumbing Systems

Heating, ventilation, and air conditioning condition:

Electrical system condition:

Plumbing system condition:

Fire suppression, alarm, or life safety systems:

Elevator or lift systems, if applicable:

6. Water, Moisture, and Mold Issues

Known water intrusion, flooding, drainage, or moisture issues:

Known mold or mildew issues:

7. Environmental Conditions

To the best of the Disclosing Party’s knowledge, the property has the following environmental conditions or history:

☐ underground storage tanks

☐ hazardous materials

☐ asbestos

☐ lead-based materials

☐ contamination concerns

☐ prior environmental report

☐ other: [Describe]

Details:

8. Code, Permit, and Compliance Issues

Known building code issues, permit issues, zoning issues, accessibility issues, or governmental notices:

Open violations or unresolved notices, if any:

9. Repairs and Maintenance History

Major repairs, replacements, or improvements completed within the last [Number] years:

Known deferred maintenance items:

10. Utilities and Services

Utility service information, if known:

☐ electricity

☐ water

☐ sewer

☐ gas

☐ internet / telecom

☐ trash service

☐ other: [Describe]

Known utility service problems or interruptions:

11. Insurance, Damage, and Claims

Known prior fire, storm, casualty, insurance, or property damage claims:

Known pending claims or disputes affecting the property:

Known easements, encroachments, boundary issues, liens, assessments, or other matters affecting the property:

13. Additional Disclosures

Other known facts that may materially affect the value, operation, use, or condition of the property:

14. No Warranty Statement

This statement is based on the current actual knowledge of the Disclosing Party and is provided for disclosure purposes only.

Except as otherwise stated in a separate written agreement, this statement is not a warranty or guarantee of future condition, performance, or suitability of the property.

15. Buyer or Recipient Review

The recipient of this statement is encouraged to conduct independent inspections, due diligence, and professional review of the property.

Receipt of this statement does not replace inspections, appraisals, environmental review, or legal review.

16. Signatures

Disclosing Party Signature: __________________________

Name: [Full Name]

Title: [Title, if applicable]

Date: [Date]

Recipient Acknowledgment, if desired:

Recipient Signature: __________________________

Name: [Full Name]

Date: [Date]

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Commercial Property Condition Statement Template: Disclosures

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Commercial Property Condition Statement Template — quick answers

Reviewed July 2026 Free download, PDF & DOCX

What is a commercial property condition statement?

A commercial property condition statement is a written disclosure document used to describe the known condition of a commercial property. It usually identifies the property, the seller or disclosing party, and any known issues affecting the building, land, systems, occupancy, or use. It helps create a clearer written record of known property conditions before a sale or lease transaction moves forward.

Why do you need a commercial property condition statement?

You need a commercial property condition statement to clearly disclose known facts about the property and reduce misunderstandings. It helps identify issues such as roof problems, plumbing defects, code matters, tenant issues, environmental concerns, deferred maintenance, or other conditions that may affect value or use. A written statement also helps support negotiations, due diligence, and transaction records.

When should you use a commercial property condition statement?

Use a commercial property condition statement when a seller, owner, landlord, manager, or other disclosing party wants to provide written information about the known condition of a commercial building or site. It is commonly used in sales, investment transactions, leasing discussions, and other commercial real estate deals where building and property details should be disclosed in writing.

How to write a commercial property condition statement?

Start with the property address, the name of the seller or disclosing party, and the date of the statement. Then describe the building, land, occupancy, and major systems, and disclose any known defects, repairs, violations, claims, or environmental issues. Finish with a statement that the disclosure is based on current knowledge, not a warranty, and add signatures so the statement is clear and ready to use.

Can AI Lawyer help if sellers, buyers, and brokers all need to review?

AI Lawyer can help by organizing the statement into clear sections so each reviewer can find the relevant details quickly. It can also add internal reference fields, disclosure notes, and placeholders that make updates easier to track. A consistent structure helps reduce repeated edits and lowers the chance of missing key details like system defects, tenant issues, repair history, or environmental disclosures before the statement is shared.

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