Commercial Property Condition Statement Template

Property Address: [Property Address]
City, State, ZIP Code: [City, State, ZIP Code]
Property Name, if applicable: [Property Name]
Statement Date: [Date]

Disclosing Party: [Full Name / Company Name]
Role: [Owner / Seller / Landlord / Manager / Other]
Address: [Address]

1. Purpose of Statement

This Commercial Property Condition Statement is provided to disclose the known condition of the commercial property identified above.

This statement is based on the current knowledge of the Disclosing Party as of the date of this document.

2. Property Description

Property Type:

☐ office building
☐ retail property
☐ warehouse
☐ industrial property
☐ mixed-use building
☐ multifamily commercial property
☐ land with improvements
☐ other: [Describe]

Approximate Building Size: [Square Footage]
Approximate Lot Size: [Lot Size]
Year Built, if known: [Year]

Additional property description:

[Insert details]

3. Occupancy and Use

Current occupancy status:

☐ owner-occupied
☐ tenant-occupied
☐ partially vacant
☐ fully vacant
☐ other: [Describe]

Current use of property:

[Describe current use]

Known lease, occupancy, or possession issues, if any:

[Insert details or write “None known”]

4. Structural and Building Condition

To the best of the Disclosing Party’s knowledge, the following conditions apply:

Foundation or structural issues:

[Insert details or write “None known”]

Roof condition or leak history:

[Insert details or write “None known”]

Exterior walls, windows, or façade issues:

[Insert details or write “None known”]

Parking lot, sidewalk, or paving issues:

[Insert details or write “None known”]

5. Mechanical, Electrical, and Plumbing Systems

Heating, ventilation, and air conditioning condition:

[Insert details or write “None known”]

Electrical system condition:

[Insert details or write “None known”]

Plumbing system condition:

[Insert details or write “None known”]

Fire suppression, alarm, or life safety systems:

[Insert details or write “None known”]

Elevator or lift systems, if applicable:

[Insert details or write “None known”]

6. Water, Moisture, and Mold Issues

Known water intrusion, flooding, drainage, or moisture issues:

[Insert details or write “None known”]

Known mold or mildew issues:

[Insert details or write “None known”]

7. Environmental Conditions

To the best of the Disclosing Party’s knowledge, the property has the following environmental conditions or history:

☐ underground storage tanks
☐ hazardous materials
☐ asbestos
☐ lead-based materials
☐ contamination concerns
☐ prior environmental report
☐ other: [Describe]

Details:

[Insert details or write “None known”]

8. Code, Permit, and Compliance Issues

Known building code issues, permit issues, zoning issues, accessibility issues, or governmental notices:

[Insert details or write “None known”]

Open violations or unresolved notices, if any:

[Insert details or write “None known”]

9. Repairs and Maintenance History

Major repairs, replacements, or improvements completed within the last [Number] years:

[Insert details]

Known deferred maintenance items:

[Insert details or write “None known”]

10. Utilities and Services

Utility service information, if known:

☐ electricity
☐ water
☐ sewer
☐ gas
☐ internet / telecom
☐ trash service
☐ other: [Describe]

Known utility service problems or interruptions:

[Insert details or write “None known”]

11. Insurance, Damage, and Claims

Known prior fire, storm, casualty, insurance, or property damage claims:

[Insert details or write “None known”]

Known pending claims or disputes affecting the property:

[Insert details or write “None known”]

12. Legal and Title-Related Issues

Known easements, encroachments, boundary issues, liens, assessments, or other matters affecting the property:

[Insert details or write “None known”]

13. Additional Disclosures

Other known facts that may materially affect the value, operation, use, or condition of the property:

[Insert details or write “None known”]

14. No Warranty Statement

This statement is based on the current actual knowledge of the Disclosing Party and is provided for disclosure purposes only.

Except as otherwise stated in a separate written agreement, this statement is not a warranty or guarantee of future condition, performance, or suitability of the property.

15. Buyer or Recipient Review

The recipient of this statement is encouraged to conduct independent inspections, due diligence, and professional review of the property.

Receipt of this statement does not replace inspections, appraisals, environmental review, or legal review.

16. Signatures

Disclosing Party Signature: __________________________
Name: [Full Name]
Title: [Title, if applicable]
Date: [Date]

Recipient Acknowledgment, if desired:

Recipient Signature: __________________________
Name: [Full Name]
Date: [Date]