IT Training Proposal Template

Prepared For: [Client Name / Company Name]
Prepared By: [Trainer Name / Training Company Name]
Date: [Date]
Proposal Number: [Reference Number, if applicable]

1. Client Information

Client Name: [Client Name]
Company Name: [Company Name]
Contact Person: [Full Name]
Job Title: [Job Title]
Email Address: [Email Address]
Phone Number: [Phone Number]

2. Training Provider Information

Trainer or Company Name: [Trainer Name / Company Name]
Contact Person: [Full Name]
Email Address: [Email Address]
Phone Number: [Phone Number]
Business Address: [Address]

3. Training Purpose

This proposal is submitted to provide IT training services for [Client Name / Company Name].

The purpose of the training is to support improvement in the following areas:

[software use]
[cybersecurity awareness]
[IT support skills]
[system administration basics]
[cloud tools or platform use]
[data handling or reporting]
[other technical goals]

4. Training Needs Summary

Based on current discussions, the client’s team would benefit from support in the following areas:

[Describe technical skill gaps, system challenges, user training needs, or business goals]

This training is intended to help participants improve technical confidence, system use, and consistency in day-to-day work.

5. Proposed Training Program

The proposed training program includes the following topics:

[Topic 1]
[Topic 2]
[Topic 3]
[Topic 4]

Training format:

☐ in-person workshop
☐ virtual training
☐ hybrid format
☐ one-on-one coaching
☐ group sessions
☐ hands-on lab training
☐ other: [Describe]

6. Audience and Participants

The proposed training is intended for:

☐ general staff
☐ IT support team
☐ administrators
☐ managers
☐ new system users
☐ technical team leads
☐ other: [Describe]

Estimated number of participants: [Number]

7. Schedule and Duration

Proposed training start date: [Date]
Proposed completion date: [Date]

Training schedule:

[Insert session dates, number of sessions, session length, or timeline]

If the schedule must be adjusted, the parties may confirm revised dates in writing.

8. Deliverables

The training provider will deliver the following, as applicable:

☐ live training sessions
☐ presentation materials
☐ participant handouts
☐ technical exercises or labs
☐ user guides or reference materials
☐ follow-up summary
☐ other: [Describe]

9. Pricing

The proposed training fees are as follows:

Training Fee: [$Amount]
Per Session Fee, if applicable: [$Amount]
Per Participant Fee, if applicable: [$Amount]
Travel or On-Site Costs, if applicable: [$Amount]
Other Charges: [$Amount]

Total Proposed Fee: [$Amount]

10. Payment Terms

Payment terms shall be as follows:

☐ full payment in advance
☐ deposit of [$Amount] with balance due on [Date]
☐ payment by milestone or session
☐ payment due within [Number] days after invoice
☐ other: [Describe]

11. Client Responsibilities

To support the training program, the client agrees to provide:

[participant list]
[training location or virtual access]
[relevant system or platform information]
[scheduling coordination]
[required software or device access]
[other support or materials]

12. Validity of Proposal

This proposal remains open for acceptance until [Date], unless withdrawn earlier in writing.

Any material change to the scope, schedule, participant group, or training topic may require an updated proposal or separate written approval.

13. Acceptance

If this proposal is acceptable, please sign below to confirm approval of the proposed training program and pricing.

Client Signature: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]

Training Provider Signature: __________________________
Name: [Full Name]
Title: [Job Title]
Date: [Date]